Embedded Files
Overview
Overview
The cashflow module allows organisations to forecast the expected monetary inflows and outflows to assist them in managing their cashflow.
The module is divided into three sections:
A detailed cashflow forecast report for the next eight weeks.
A summary cashflow forecast report for the next eight weeks.
Cashflow transactions where users can enter running costs, loan repayments, and other non-trading cash outflows. Users may create a single transaction, or a transaction for every type of activity (e.g. weekly costs, monthly costs, loan repayments, capital expenditure).
Navigation Example: Main Menu > Accounting > Cashflow Transactions
Table of Contents
List View
List View
ℹ️ Cashflow transactions are used to capture entries that affect an organisation's cashflow. These entries are not posted to the ledger or included in any other reports. Creating separate transactions allows users to enter the payment due dates to get a more precise cashflow forecast.
Buttons Explained
Buttons Explained
View: Generates a list of transactions.
Arrow on View: Provides a dropdown list of pre-created filter groups.
New: Creates a new transaction.
Output: Unavailable. (See Menu).
Actions: Adjusts all the selected entries. The options are:
Batch Update: Options to change these fields for all the selected transactions when Update (button) is clicked.
Status: Changes the status to the one selected from the dropdown list.
Reference: Updates the reference to the one typed in the adjacent block.
Category: Changes the category to the one selected from the dropdown list.
Entity: Only applicable if multiple entities are used. Changes the entity to the one selected from the dropdown list.
Copy to Cashflow Transaction: Duplicates the transaction.
Menu:
Reset Data Filters: Resets all the data filters.
Views
Transactions: Displays a list of transactions.
Items: Displays a list of transaction items.
Summary: n/a
Board: n/a
Set Default View: Sets the current view as the default view.
Export
Email Excel: Emails the current display in .xlsx format.
Export Grid: Allows users to select a save location for the current display in .xlsx format.
Filters Explained
Filters Explained
Set: Allows users to select a date option (e.g. No Date to view all the transactions).
Arrows: Adjusts the date forwards or backwards.
Date: Allows the date fields to be refined.
User: A dropdown list of users to select transactions created by a specific user or all
Rep: Not applicable.
Category: A dropdown list of categories to select a specific category or all.
Status checkboxes: Displays only the checked statuses. If all the statuses are unchecked, they are all included.
Outstanding: Not applicable.
Fields Explained
Fields Explained
ℹ️ Cashflow transactions use the standard transaction interface which includes many fields.
Only the fields that are relevant to Cashflow Transactions are explained.
When capturing transactions, all the amounts should include VAT to depict the actual amount paid or received.
Field Chooser (*): Allows users to add or remove fields.
Status: The transaction's status.
User: The user who created the transaction.
Date: The date of the transaction.
Category: The transaction's category.
Reference: The transaction's reference.
Total (inc): The total value of the transaction.
Menu (...): A submenu. Only the following fields apply:
Open Transaction: Opens the transactions.
Open Notes & Attachments: Opens any notes and attachments or allows them to be created.
Copy to Cashflow Transaction: Copies the transaction to create a new transaction.
Edit View
Edit View
ℹ️ Cashflow transactions use the standard transaction interface which includes many fields.
Only the fields and buttons that are relevant to Cashflow Transactions are explained.
Buttons Explained
Buttons Explained
New: Creates a new transaction.
Delete: Deletes the transaction.
Save: Saves any changes.
Custom (above the line items): Creates a new entry.
Fields Explained
Fields Explained
Field Chooser (*): Allows users to add or remove fields.
Item: The entry's number.
Category: The entry's category.
Group: The group selected for the entry.
Forecast Date: The date on which the account is paid.
Description: The description of the expense.
Unit Price: The amount which should be negative to indicate an expense or outflow and positive to indicate an income.
Menu (...): A submenu. Only the following fields apply:
View/Edit Note
Copy Item
Delete Item
Move Up
Move Down
Related Topics
Related Topics
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