Ledger Management - Transaction View

How to View Transactions

1. Navigate to the Ledger.

2. Choose the Dates you want to view:

   • Select a date range from the dropdown list next to Set, or 

   • Select custom dates by selecting dates from the calendar provided. 

3. Filter = Select Transaction Type (Transactions).

4. Transaction = Select a specific Transaction Type or select All.

   • Note: You might also be able to select a Customer, or Supplier next to Account depending on the selected Transaction Type.  

5. Click View (button) to display the transactions.

How to Apply Various Date Filters

1. Check any one of the three filters (radio buttons) below the date field: 

   • Check Transaction (radio button) to view transactions containing those dates.

   • Check Period (radio button) to view transactions created for the periods covered by those dates.

   • Check Created (radio button) to view transactions that were created during those dates.

2. Click View (button) to apply the filter.

   • Note: You might not see a difference in the reports using these filters if the Transaction, Period, and Created Dates are the same.

How to View Potential Trial Errors

ℹ️ Trial errors refer to transactions that do not have both the debit and credit sides completed. These transactions should be edited to balance the debit and credit entries.

1. Set the Filters as follows:

   1. Set = No Date.

   2. Filter = Transaction Type (Transactions).

   3. Transaction = All.

   4. Checkboxes on the right, all unchecked except Trial errors.

2. Click View (button) to apply the filter.

How to Apply the Additional Filters

1. The filters on the right have checkboxes that display transactions based on which boxes are checked. They are grouped into three sections. 

2. Reconciled / Not Reconciled: 

   • Applies to bank transactions.

   • Reconciled: Displays transactions that have been reconciled.

   • Not Reconciled: Displays transactions that have not been reconciled.

   • If neither option is checked, both are included.

3. Allocated / Outstanding:

   •  This filter applies to customer and supplier transactions. 

   • Allocated: Displays invoices that have been paid, and payments that have been allocated.

   • Outstanding: Displays unpaid invoices or payments that have not been allocated to invoices.

   • If neither option is checked, both are included.

4. Allocated / Outstanding:

   •  This filter applies to all transactions. 

   • VAT: Displays transactions on which a VAT was entered.

   • No VAT: Displays transactions with zero VAT amounts.

   • If neither option is checked, both are included.

How to Search for Transactions

1. Enter a transaction number in the smaller blank box next to View (button) to search by Transaction No.

2. Enter text in the larger blank box next to View (button) to search by Reference and Description.

3. After displaying a report, enter text in the Search (bar) to search by matching text in the displayed fields.

How to Print a List of Transactions

1. Click Output (button) to display a dropdown list.

2. Click Print to print the report to the default printer, or click Print (Show Dialogue) to select a printer, for example, a .pdf printer.

3. Select Detailed Ledger or Transactions from the dropdown list.

How to Output the Transactions

1. Click Output (button) to display a dropdown list.

2. Click Preview to display the Transaction Items on the screen.

   • Note: You can click the printer (icon) to print the list to a printer of your choice, including PDF.

How to Email a List of Transactions

1. Click Menu (button) > Email Excel to email the list of Transactions in Excel format, or

2. Click Output (button) > Email > Transactions to email the list of Transactions in PDF format. 

Related Topics

• References: Ledger