Checklists - Leave the District

There are many different reasons to leave the school district and each position may have special circumstances. These are general directions, written from a technology point of view, that may not cover everything you should do in your situation. A short time after you leave the district your Network and Google account access will be terminated. An archival record of the account will be retained but you will not have access to it and any email sent to the account will be returned to the sender as undeliverable.

As soon as possible

Let your supervisor know you plan to leave. Consider discussing:

Dates you plan to leave and how much flexibility you have with that date.
How to help make a smooth transition to the person taking your place.
If and how you will be reachable after you leave.

Make sure to update your contact information with the school district by sending an email to the district's Executive Administrative Assistant, Kelsey Brewer at kbrewer@bwsd.k12. Consider adding a note in that email to give Kelsey permission to add your contact information to the list she shares for social reasons, such as inviting staff to future retirement parties.

Cancel your online accounts you used in your position that you will no longer need.

Read directions to Set Email Auto-Reply if you would like to create a message to automatically reply to anyone emailing your account. Consider including a private email address people could use to reach you.

Consider following directions to 'Auto-Forward Email' so all or just specific emails get forwarded to a personal account you will have access to while away.

Contact your school's Media Center and request a list of materials you have checked out and need to return.

If you will work with a person replacing you, consider using the 'Schedule Appointment' button at the bottom of this page to arrange a time for technology help you may need while working with them during the transition.

Depending on the date you are leaving and your position in the district there may be items you should consider on the Checklist 'End of School Year'.

Last few days in District

You may want to retain copies of the files on your school devices. You can follow directions to:

Transfer File to Removable Drive to transfer files on your laptop to a device you can carry home.
Move Files to Google Drive which moves laptop files to your Google Drive so that they are accessible at a home computer or ready to transfer when you perform Google Takeout.
Transfer Google File Ownership to a private Google Account, rather than just sharing the document which does not give you complete control over it.
Google Takeout to perform a process that extracts data (you select) that you want transferred to a private account. This is recommended for people who have a large number of files or want to transfer data like emails and contact information. This process may take days to process but it is best performed towards your last few days because any changes you make to your account after starting Google Takeout will not be transferred to your new account.

Electronic devices, like your laptop, should be turned into your supervisor. Make sure to label it with your name using a sticky note. Computers should not be turned in with stickers attached. Use the button at the bottom of this page to 'Submit Help Desk Ticket' to send an email notifying the Technology Department what device you have, who it will be left with, and when it will be left.

Turn in your key(s) and fob to the Administrative Assistant in your building.

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