Adding an event to a Google Calendar that isn't your default

Post date: Oct 4, 2016 12:04:05 PM

One of the main benefits of transitioning to Google for our calendars is that you can now have all events and room reservations conveniently available in your Google Calendar. If you feel you are missing a calendar visit this link. You will be directed to a login page for our Staff Resources Site. Login with your network username and password (old email and password). Upon successfully logging in you will be taken directly to our Calendar page. Listed here are all of the calendars that it may be useful to have access to. Follow the directions on the page to add the necessary ones to your Google Calendar.

I have heard from many staff members that they are having difficulty putting the correct event or room reservation on the correct calendar. If you have done this you are certainly not alone! I have and will probably continue to do this accidentally from time to time. Following are directions to add an event or room reservation to a calendar. The step in bold is the one to pay attention to when you want to put an event or room reservation on a calendar that is not your own calendar (default).

1. Open your Google Calendar

2. In the top left corner, click Create.

3. Enter your event or room reservation information (Moving from the top of the window down).

- Enter the Name of your event or your name for a room reservation

- Enter the Time of your event or reservation

- Enter the Location if you want (not entirely necessary)

- Choose what calendar you want this event or room reservation to appear on. Your calendar is the default. If you want to make a room reservation or put an event on a shared calendar you have access to, click on that calendar.

- Continue filling out the rest of the calendar with any additional description or notifications.

4. When you have completed filling out additional info, click Save at the top of the window

This will return you to your Google Calendar. You can confirm you entered the event or room reservation correctly by finding the calendar you desired the event or room reservation to appear on and making sure the event or room reservation color matches that of the calendar.