Bylaws

Mission

Forest Lake Wavemakers, Inc. (aka Wavemakers), is a 501 (c) 3 non-profit organization and

is the booster club for the Forest Lake Area High School Girls Swimming & Diving Team,

Boys Swimming & Diving Team, and Girls Synchronized Swimming Team.

Wavemakers mission is to:

• Promote the swimming, diving, and synchronized swimming programs at the high school

level.

• Work with the High School Athletic Department to ensure these programs have the

adequate resources (staff and equipment) to compete effectively.

• Be an advocate for aquatic programs throughout the greater Forest Lake area that may

develop and encourage the future participants for the high school level.

Board: Officer Positions and Team Representative

Board will consist of a total of seven (7) members which includes Officers and team

representatives.

Officer Positions shall be President, Vice-President, Secretary, and Treasurer. Officers will be

elected by a majority 2/3’s vote of the voting body. For officer elections, voting body is

defined as those attending the meeting. Officers shall serve through the elected term, or until

their resignation is accepted or a successor is elected. Officers are elected for a two-year

term, from July 1 to June 30. Officers elected mid-term shall be allowed to complete the

current year term (i.e. until the next June 30) as well as their elected two-year term. Officers

may be re-elected for succeeding terms. Officers may only be parent/guardian of active

aquatic athletes. Officer positions may be shared by two individuals, but only one vote may

be cast per position.

Team Representative Positions shall be one from each associated group; Girl’s Swim & Dive,

Boy’s Swim & Dive, and Synchronized Swimming for a total of three. The representative will be

appointed by the head coach. Representative shall serve through the elected term, or until their

resignation is accepted or a successor is elected. Team Representative is elected for a one-

year term, from July 1 to June 30. Team Representative may be re-elected for succeeding

terms. Team representatives may not be active board officers. Team representative may be a

current athlete’s parent/guardian or coach. The team representative at any meeting may utilize

a proxy representative for voting purposes.

Meeting Frequency

Meeting frequency, time, and location shall be determined by the Board Officers.

Meetings shall generally be conducted monthly during the school-year. The agendas will

be sent to the group in advance of the designated date, time and location.

Voting

Approval of, or adoption of any motion requires a majority vote of at least 2/3’s of the voting

members. Voting board members shall consist of a quorum with Officers and Team

Representatives only.

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A quorum is defined as the minimum of five (5) current board Members present for an

announced meeting. When in attendance, the President shall preside over meetings as the

"Chair", unless the Chair is delegated to another attending Officer.

Expenditures and Use of Wavemakers Funds

Due to the nature of the different group needs, expenditures of $100 or more from general

Wavemakers fund requires a vote during meetings. (See voting) Emergency decisions or

decisions requiring quick turnaround may be completed via email to the board. Emergency

decisions will require 2/3’s majority vote for approval. Only the listed team representative or

officers will be able to vote.

Equipment, tools or other resource purchases made outside of Wavemakers (i.e. direct

purchase by Forest Lake High School, school district or 3rd party such as Rotary or Lion’s

Club) shall have Officer support and involvement.

At its discretion, Wavemakers can maintain separate accounting of funds specific to each

Team and or an athlete. When separate accounting of funds is maintained, a Team’s Head

Coach may withdraw any amount up to the full designated Team specific balance without a

vote by the board members. Expenditures of this nature are to be for team-wide usage. The

athlete may also withdraw any amount up to their full designated personal balance without a

vote by the board members.

Once an Athlete graduates from high school, any balance left in their account will be

transferred automatically to a sibling. An athlete or parent/guardian must notify Wavemaker’s

Board if there is another sibling in the family that is involved or will be involved in the sport. If

no sibling of athlete is involved or will be involved with an aquatics program, all receipts for

reimbursement must be submitted by June 15th of their graduating year. Any remaining

balance in the account after that date will be transferred automatically to the Wavemaker’s

general account.

Fundraising

Fundraising activities to support the general Wavemaker’s fund require a majority vote of at

least 2/3’s of the voting members prior to the start of the fundraiser. All fundraising activities

that benefit the Wavemakers general fund shall have an Officer included in all communications

(email, phone or meeting).

Fundraising activities that are team specific do not require board approval and are at the

discretion of the Team’s Head Coach.

Meeting Rules of Order

The rules contained in the current edition of Robert’s Rules of Order Newly Revised

(RONR) shall govern Wavemakers in all cases to which they are applicable and in which

they are not inconsistent with these bylaws and any special rules of order Wavemakers

may adopt.

The Chair has the duty of making sure rules are followed. Officers and board members in

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attendance, not the Chair, have the final authority in judging whether the rules have been

violated. If there is a disagreement with a ruling by the chair, the individual may appeal it to

the officers and the board in attendance. Conflicts and disagreements raised with Rules of

Order and Meeting Customs should be resolved by following Roberts Rules of Order Newly

Revised.

Adopted: June 13, 2011

Amended (revision 1): December 1, 2014

Amended (revision 2): April 6, 2015

Amended (revision 3): September 14, 2022

Amended (revision 4): June 2024

Forest Lake Wavemakers, Inc.