August 2018

Wavemakers Meeting - 8/13/18

Held at Forest Lake Hardwood Creek Library in Conference Room - L12

Attendees: Pat Olson, Joe Jarosz, Karyn Berg, Mike Thomas, Brenda Anderson, Jenette Munkholm

Agenda & Notes

Notes taken by Brenda Anderson, Secretary

Meeting officially started at 7:06pm

1. Mock Meet to Prepare for Girl’s Swim Season-

Mike to schedule a mock meet with the Girl’s Swim Team to ensure timing

systems are running properly and perform a supply check; clipboards, batteries,

stopwatches, etc. before the first home meet on August 30.

2. Backstroke Flags

Received and in storage until needed for Girls Swim season in the fall of 2019. May need minor adjustment in length, need to be strung on poles and adjusted before Girl’s first meet. Team captains have volunteered.

3. Wall Award Banners

Currently at the SWJH pool in office. Not installed at this time. Joe purchased carabiners for installation purposes and will contact Steve Massey regarding installation.

4. Record Board - Swim Team

New records in process of updating. Updates received, not installed at this time.

ACTION: Joe will be contacting Jen and Steve Massey to install new records.

5. Record Board - Synchronized Swim Team

Board design in process by synchronized swim head coach.

6. Meet Mobile Software System

ACTION: Mike Thomas will update system when an update is available.

MOTION: Cost of update estimated between $100-150.00. APPROVED when

needed/available.

7. Annual Dues

Proposal of $10 annual fee per swimming athlete participant to replenish general fund. To be discussed with coaches regarding inclusion in team fee or add as a seperate fee.

MOTION: APPROVED.

ACTION: Brenda to contact with Kim Jones regarding annual fee.

8. Protocol for Future Team Expense Submissions

Procedure needs to be updated due to changes regarding individual accounts. Reimbursement procedure needs to be updated and communicated to teams and team coaches.

9. Elections for Future Officers in October 2018

Pat Olson announced resignation. Nominations for officers will be announced in

September and voted upon in October.

10. Fundraising Online

Swimoutlet fundraising connection needs to be secured.

Amazon smiles fundraising account.

11. Parent Communication

Parent flier needs to be updated and distributed to Girls Swim team parents.

Meeting officially ended at: 7:58pm