October 2022

Wavemakers Meeting 

October 4th 2022 - 7:00 pm @ Faith Lutheran Church meeting room, Forest Lake, MN 

Attendees: 

Jon Brown - President, Rob True - Vice President, Shereen Jensen - Treasurer, Hayley Galsworthy - Secretary,  Dean Jensen, Dominick Mancini, Jim Tennyson, 

Agenda - Decisions and Action Items

Treasurer Update 

Shereen disclosed the balance for Synchro and Girls team, also the Wavemakers accounts.  Boys run seperate accounts controlled by the team.

Balances are strong , Synchro makes money from the annual show, Girls from the team members dues.

Girls Team Update

No rep present.  Issues from the mixer and microphone should be resolved with new equipment. 

Vacant Team Rep Positions 

Following last month's meeting, the By Laws are amended to show that Coaches and athletes can fulfill this role.  Dominick is the boys team rep.  Still no word on Synchro or Girls, Shereen will email to see what has been decided there.

Old Business

Fundraisers

Orders for the towels - currently at 7 orders.  Turn around time is about a week.

Slower start on these but with boys season coming up then more orders should happen.

Epilepsy Truck

Shereen has confirmed the April Earth day with the company.  Working on an ad for Spring.

Butterbraids

Info is in from the company - paperwork/forms to follow.  We need a minimum order of 100 making $6 profit from each sold.  Hayley planned on handing forms out with the boys team fundraising dinner, Rob was concerned, so Hayley will think about the best way forward with the boys part of this fundraiser, she is in charge of the spaghetti dinner for the boys, so doesn’t see a huge problem. Rob thought it should be more separate. TBC

General Fundraising

Hayley approached the board with a donation request form from Costco. Needs the Charity number and Tax ID for the organization and then she will complete the form and hand it to the local store.  Hoping for a cash card for keeping the Hospitality Tote filled with paper goods.  To benefit all teams.

Recruitment

Boys had a promotion table at the Middle School and it went well.  The boys worked together and got some interested names and contacts.  Also asked the Principal for a good time to actually talk to the student body directly, Mr Miller suggested a lunch time. Hayley will follow up with this.  Shereen wondered about having this for girls and synchro when their seasons begin.

Meeting Dates

11/1 & 12/6.

New Business

Girls Team Senior banners are up and needed extra equipment to get them to hand right.  This invoice will be covered by Wavemakers, not expected to be more than $100.

ROchelle emailed regarding raising funds through manning concessions for other sports teams events in school.  Wrestling, Basketball etc.  Need 1-2 adults and students , 5pm for 4 hours or so a time.

Jon will see if this is something that interests teams v wavemakers.  Our volunteer resource pool is small.

Team Project

Looking at ideas to replace the banners with more of a ‘board’ listing the achievements of the teams.  Laura will come up with an idea for Synchro and we can look at incorporating this to the swim teams to replace the hanging banners.  Perhaps like the Northdale pool.

Still awaiting this from Laura.

Record Board

New record time was set at the last meet for the Girls.  Pool record by an East Ridge swimmer. Rob and Dean will deal with getting a new one made.

Colorado System

Rob will get an estimate for replacing the buttons on this system.  Lane 5 is temperamental and a few need looking at.

Apparel

Dominick would like to have a merchandise/Tshirt option from a dedicated source year on year rather than it being different and changing year on year depending on who is ordering in on the team.  Last year was not well organized for the boys and he received his gear after the season ended.  A lot of the shirts for the season for parents did not arrive until sections, end of the season.  He would like a dedicated place where they have stock and generic “Forest Lake Swim & Dive ‘  etc options.

Dom will ask Jen, as she is dealing with apparel for the boys team this year.

AOB

Booster Club Research

Jon wondered if other swim teams have booster clubs as he would like to connect or see how they operate etc.  Dom will ask other coaches.

Meeting adjourned 8:04pm.

Next Meeting - November 1st. Same venue.