Volunteer Story Tellers

1. Appreciation Gift to Story Teller - Lee Na

We shall give them a Thank-You card and a simple gift e.g

• a loaf of chocolate cake in a paper bag or

• a tray of fruits.

2. Replacement Leave for Foundation Staff - Yin Hui

For Foundation Staff that come back to tell story or assist, will be granted 1/2 day Replacement Leave?

Book Haven's Phone Number

018-2252 459

"018" (=U-Mobile Telco) - "2252" "4" + "5" = "9"

Some matters about the Book Haven

1. Ermm... don't mind me asking... is there anyway to give advance notice to parents in future?

Angeline only inform last Saturday.

2. The craft materials and preparation (cut out the parts) <-- Who is doing? I can see it is establishing... if we can get weekend librarians to cut and prepare will be good also.

Depends on storytellers.

a. Mine - I prepared

b. Amanda - Just prepared materials, parents help child to cut it ( which I prefer from now on, more interaction between parents & children)

c. Angeline - requested me to prepare on craft part as she has other parts to take care. Which I'm fine too.

3. Till now I haven't receive/see any photos from Sundays (Yu Ying).

Uploaded in Google Drive. Please add Book Haven in New Team chat group. Otherwise can't share photos.

SOP of the Community Library

Dear all,

Below is the SOP for your reference, when someone walks in to register as Library member. As I know some of you are enthusiasm in helping though you are not assigned (especially when we go out for distribution duty 😃):

1) Scan My Sejahtera/Write Visitor Record

2) Sanitizing:

a. Please make sure that the applicant is SANITIZED (body & hands), also taken body temperature before fill up the registration form.

3) Registering:

a. There are 4 things to handle.

- Registration Form

- Library Card

- Library Booklet

- Library Bag

4) Borrowing of Books:

a. Applicant is allowed to borrow MAXIMUM 3 BOOKS at a time. All books to be returned LATEST 3 MONTHS from the date borrowing.

(*Kindly take note of books not to lend out)

b. All books borrowed must be written the title of books on Library Card.

c. Book (Books) borrowed is(are) to keep inside the Library Bag for applicant to take home.

d. Staff handling the registration to keep Registration Form, Library Card and Library Booklet inside the magazine holder at registration counter (Applicant only take home Library Bag with book/books inside).

5) Take Picture

a Make sure take picture of the applicant before he/she leaves the library.

b. Hold up the Library Bag when taking photo.

6) Important Thing

a. SANITIZE PEN, CHAIR and TABLE before wrap up the whole process of registering, to get ready for next registration.

****** THANK YOU ******

Opening of Community Library in March

1. Sort out books in shelves

Left Std 4-6 shelves only.

2. Sort out new donated books

• Left the new books from Sue Fong to be sorted.

• The sorted books need to be stamped, labelled and wrapped.

• Later, put them up on shelves.

• Target to open in March.

• Meanwhile,

  • Get ready the records.

• Important Timeline

• • 10 - 23/2 Samuel to work with Yin Hui to get all the books wrapped up.

  • 24 & 25/2 Lee Na to sort out books.

  • 26/2 Mr Samuel to check through.

Book Donation Drive

Mr Lim and Ms Pam (FunGates) are approaching the FunGates schools to donate books to our Library.

School is to bank in to Foundation account in order to get tax-exempt receipt, FunCreations will bill Foundation, from there Foundation will make the payment to FunCreations. The amount in bill will be lesser than the figure that school banked in.

Yin Hui is checking with Ms Pam on how to follow up on this matter, by right they are to follow up because they will know better which school have ordered the book. As for our part, once we received any donation we must notify them. She will find out more for us.

Here is the link of order form from FunCreations.

By the way, Auntie Clarine has decided not to put a sticker on the donated books to avoid too much of admin works added on.

Additional Pointers

1. The library can be opened for public with limitation,

• 2 people per table (safe distancing).

• No chit-chatting.

• There will be tight supervision from our side.

2. The log-in system for borrowing of books, can be just getting a phone to take picture of the person holding the book; erase it when the book is returned.

3. We will have every person to have their own book to record books read, later to implement our rewards system.

Standard Operating Procedures of Library

Some comments from Yue Shan:

1. Can increase to 6 books in line with Malaysia public library numbers.

2. Instead of card, we can give an exercise books for kids to write themselves the title of books.

3. Reward if they can achieve 100 books. Aim high and name will be on the board in the library.

4. Does not matter if they even read... More to encourage kids to open a book.
   
   (cos most kids I encounter don't want to go into the library on their own free will or have aversion to Books).
   

5. I give a sticker, when they can answer some questions related to the book. To show that they read. This is for a different level. For my 4 year olds.. I considered the book is read, when they can point to an alphabet. I set very low goal at first.. Before I get them to summarize...

*Above are just suggestions from my previous experience with the refugee kids in Malaysia.

Handling of Donated Books

1. Liaison Personnel - Yin Hui
   - to receive the books and do whatever necessary e.g. issue a thank you card etc.

2. Sorting the books - Koon Wu
   - according to books to sell, to keep and to give-away.

3. Double-checking - Alice Loh & Friends / Yue Shan?
   - to make sure the books are sorted correctly according to the genres / categories.

4. Labelling the books - Koon Wu
   - according to the colour codes set.

Categories of Books

1. Preschool & Toddlers - RED

2. Standard 1-3 - BOTTOM BLUE

3. Standard 4-6 - TOP BLUE

4. Remove - Form 2 - TOP GREEN

5. Form 3 & Above - BOTTOM GREEN

6. General Interests - YELLOW

7. Education & Parenting - BLACK

8. Self-Improvement - BLACK

9. Personalities - BLACK

10. Business & Management - BLACK