Embedded Files
The Meetings in Foundation
The Meetings in Foundation
DAILY
Morning Stand-up Briefing (5 mins) - Samuel & Senior Management
Refer to the "Hari ini". It is a time to disseminate important and urgent information and instructions for the day, as well as a time for "ingatan" (reminders).
WEEKLY
Weekly Meeting of the Core Group / Senior Management with the Founder (1 hour - 3 hours or more) - Auntie Clarine / Samuel
To go through last week's meeting minutes, meeting agenda of the day, and any other business.
Weekly Meeting of the Senior Management (15-30 mins) - Samuel
To go through the important upcoming activities of the week and see to the manpower and job assignment.
Weekly Meeting of Foundation Staff (30 mins) - Samuel & Senior Management
To bring the staff together for the impartation of important information and instructions and to go through the important activities of the week, and update of things done, doing and to do.
This is also the time that we would like to have the Person In-charge of each Department / Services to be prepared to present
- Updates of each Departments / Services (some general information e.g. current no. of clients/beneficiaries)
- Things Done (accomplishment and achievement, or praise reports)
- Things Doing (e.g. the projects in hand)
- Things To Do (in the near future e.g. two weeks from now, next month, etc)
Also, think about
- The physical surroundings - any improvements needed? how about maintenance? things to purchase?
- The operating system - are all the procedures in place? Does anything need to reinforce? to revisit a certain work flow?
- The spirituality of the teammates - about the moral values, attitude toward their work and people around, having good morale?
Weekly Meeting of Social Welfare Services (45mins - 1 hour) - Tracy
To discuss the problems faced in the past one week and look into the planning for the upcoming week.
Weekly Meeting of Preschool Teachers (45mins - 1 hour) - Prema
To discuss about the problems faced in the past one week and look into the planning for the upcoming week.
Weekly Meeting of Tutorial Services (45mins - 1 hour) - Priscilla
To discuss the problems faced in the past one week and look into the planning for the upcoming week.
MONTHLY
Monthly Meeting with The District Manager @Alor Setar @ The First Friday - Joining the top management meeting with the Founder.
Weekly Meeting Agenda / Minutes of Tutorial Services
Weekly Meeting Agenda / Minutes of Tutorial Services
Weekly Meeting Agenda / Minutes of Social Welfare Services
Weekly Meeting Agenda / Minutes of Social Welfare Services
Weekly Meeting Agenda / Minutes of Staff Meeting
Weekly Meeting Agenda / Minutes of Staff Meeting
210106 (Wed) Staff Meeting @2.00pm - 3.00pm
Meeting Agenda
Lunch arrangement - one day before to start placing orders, by 10.30am of the next day.
The calendar and upcoming events.
Handling of Donated Items - COVERED! during one of the briefings.
201125 (Wed) Staff Meeting (Time to be confirmed)
Anusuia to feed Mr Samuel with info gathered from previous meeting.
201118 (Wed) Staff Meeting @8.15am - 9.15am!
Meeting Agenda:
General
Updates of each Departments / Services; The things done, things doing and things to do - PIC of Department / Services.
***Not forgetting to refer to
Respective services under "Our Works"
Things listed under individual "Things To Do"
Functional Departments
Go through the Eduweek planner / arrangement with everyone - Yin Hui
Decorate the Hospitality Room with a Christmas tree - Priscilla / Anusuia
Welfare Services - Yin Hui / Tracy
Joy In A Box
Christmas Blessing Bags Love on Wheels & Blessing Bag Recipients
Love on Wheels Food Packs - to minus 30 to 50 that cannot be contacted / called but never turn up.
Preschool Services - Prema
Packing Schedules for SuperTouch & Preschool Services
Release of Re-enrollment of Preschool Services Message & Follow-up + Release Photo-taking Message / Opening of Preschool Services for new enrollment
Things to Follow-up from Our Hope (How can we be fruitful in this season?) - Samuel
Suggest to call the Squad 7 youth to chat a little bit.
Increase the household for food provision… as people are losing their jobs, salary is being cut, no income and no food - Who is to see to it?
To find out from the Blessing Bag recipients, does it help them, enough or not… talk to them.
Preschool ZOOM hours is not enough, to extend it.
Promised to children to cook together, to have children come in batches.
Teacher to call each child, make small talks, speak their language... to have positive action, but not more than 5mins. Certain teachers that cannot, let the supervisors to call them.
Weekly Meeting Agenda / Minutes of Senior Management Meeting
Weekly Meeting Agenda / Minutes of Senior Management Meeting
Meeting Agenda / Minutes of Trustees Meeting
Meeting Agenda / Minutes of Trustees Meeting
https://docs.google.com/document/d/1utTrtVKq5Vs7fllMHx-PV1QxcAdDgwsVBMa7A7UkhjI/edit
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