Embedded Files
FULL STAFF LIST
(as at 26/1/2026)FULL STAFF LIST
JINJANG
Samuel
Yin Hui
Prema
Kingsley
Anusuia
Samuel Chai
Eric
Keng Yong
Lam
Cilla
Diviya
Winnie
Hema
Koon Wu
Kala
Maha
Ong
Muthu
AMPANG
Tracy
Janet
NEW JOB TITLES
(as of 26/1/2026)
Founding Chief Executive Officer (CEO) - Auntie Clarine
Senior Finance Manager - Peck Guan & Pam
Human Resources & Corporate Services Manager - Yin Hui
ALOR SETAR DISTRICT
General Manager - Phoebe Tan
JINJANG & AMPANG DISTRICTS
Team of Managers
Samuel Tan - Jinjang Social Services/Outreach/Finance/Licensing
Tracy Wong - Ampang Social Services/Outreach/Operations
Prema - Chief Administrator/Service Operations/Principal
Keng Yong - Homework House/Volunteers/Thank You Note(?)
Fong - Soup Kitchen Manager/Purchasing
Samuel Chai - Soup Kitchen/Love on Wheels/Food Provision/Volunteers
Team of Executives & Workers
Anusuia-General Admin/Admin Support/Functions/Day to Day
Kingsley - Accounts/Admin Support
Eric - Media & Communications/Nobel(?)/Marketing/Sponsors
Koon Wu - General Worker
Other Persons In-charge
SuperTouch - Cilla & Lam
Book Haven - Anusuia & Cilla
SuperFun - Janet & Tracy
Tutorial Services - Samuel Tan (Volunteer Tutors)
Team of Happiness Haven Teachers
3 Years Old Class Teacher - Winnie
4 Years Old Class Teacher - Cilla
5 Years Old Class Teacher - Lam
6 Years Old Class Teacher - Diviya
Subject Teacher - Keng Yong
Assistant Teacher - Hema
Helper & Janitor - Maha
Kitchen Helper - Kala
(as at 13-11-2020)
Clarine Wong - Founder
Samuel Tan - General Manager
Tracy Wong - Manager of Social Welfare / Education Services
Phoebe Tan - District Manager
Chai Yin Hui - Human Resources / Operations Manager
Cheah Yue Shan - Assistant Manager of Social Welfare Services
Wong Soon Yuen - Senior Executive of Accounts
Ng Lee Na - Senior Executive of Social Welfare / Education Services
Premalatha A/P Karapiah - Principal / Senior Executive of Social Welfare Services
Petrus Paul - Senior Executive of Soup Kitchen / Social Welfare Services
Paarvendran A/L Muthu (Persis) - Senior Executive of Social Welfare Services
Anusuia A/P Andiappan - Administrator / Executive of Social Welfare Services
Liew Zhi Xin - Teacher / Assistant Executive of Children & Youth Social Welfare Services
Lam Yoke Ngor - Teacher / Executive of Social Welfare Services
Parasakti A/P Muthu (Priscilla) - Teacher / Executive of Social Welfare Services
Fong Poh Ling - Teacher / Executive of Social Welfare Services
Priscilla A/P Patchiyappan (Cilla) - Teacher / Executive of Social Welfare Services
Joanne Chuan - Assistant Teacher
THE BOARD OF TRUSTEES
THE BOARD OF TRUSTEES
Tan Seng Kee
Yap Hon Kee
Chuang Peck Guan
Sim Kwan Vui, Pamela (Pam)
Kuan Hong Yen, Angeline
Chia Bee Yong
Mo Lean Fong, Doreen
THE CORE GROUP
(as at 8-9-2020)THE CORE GROUP
Clarine, Samuel, Tracy, Yin Hui, Andy & Yue Shan
Yue Shan's New Role & Responsibilities as Senior Executive of Social Welfare & Education Services
Working Days: Tuesday & Wednesday
Working Hours: 8.00 am - 5.00 pm
Soup Kitchen (includes the Purchasing & Supplies of Soup Kitchen)
Food Provision & Thrifty Corner (includes the Purchasing & Supplies of Food Provision)
Tutor of Tutorial Services - 2 Science Classes
Service Requests (Processing of H2H and new application)
Human Capital Development
OPTIONAL
Food Truck Delivery & Distribution.
Writing of Official Correspondence
Social Media Moderator, with Yin Hui, Zhi Xin & Phoebe + Volunteer Copywriters
REMOVED
Senior Management @Headquarters, with Samuel / Auntie Clarine + Tracy & Yin Hui
General Public Relations, with Tracy & Yin Hui- Volunteers to Our Services
First Aid
Donated Items of Clothing, with Priscilla
Social Welfare Services, with Tracy
J&M Application, with Lee Na (Processing of Data)
General Social Welfare Services (Chinese)
Health Care e.g. eye-check
Dialysis Centre, with Jasvinder
*Revised salary, annual leaves & other benefits will be handled in a different session.
Poh Ling's Job Scope as Accounts Assistant
Collect all cash and cheque donations and bank in them (inclusive of cheques for suppliers, if any) every last working day of the week or when the cash reaches RM1000 or more.
Issue all receipts for cash, cheque, and online contributions. For all online transfers, payment advice slips received are to be printed out before issuing the receipts. Make sure all advice slips and supporting documents are stapled together with the green copy of the receipt and file into the right accounting file.
Update the receipt numbers, dates, amount, and payment mode into the spreadsheets accordingly, for Preschool Services, FunGates Schools, Donation Pledged (e.g. Monthly Rental, Love on Wheels, Teacher's Salary), and any other donations that need to be updated.
Issue payment voucher when receive invoices or bills, pass to Tracy and then Samuel to check and approve. Upon approval, Samuel or the authorized personnel will make the online payment.
Email utility bills to Nobel and any other bills that need to claim from Nobel International School.
Update the cash book, with petty cash (handles by Lee Na), payment vouchers, and receipts issued.
Update the records of utility bills (e.g. water, electricity, and internet bills) in the spreadsheet.
Take care of the requirement of a certified true copy of receipts missing or not received by clients.
Soon Yuen's Job Scope as Senior Accounts Executive
Handle all accounting entries into the UBS system (includes the receipts, payment vouchers, petty cash vouchers, and journals); create new coding for expenses and department.
Keep track of monthly payments and issue the vouchers and pay accordingly (i.e. monthly rental and wages of part-time workers).
Perform all online banking transactions for all payments (invoices, utility bills, and other payables).
Issue cheques.
Handle payroll including salary journals and their accounting entries, submission and filing of EPF, SOCSO, EIS, and income tax.
Liaise with EPF, SOCSO, EIS, and income tax departments.
Update fixed assets and their depreciation.
Perform monthly bank reconciliation.
Ensure that the accounts are up to date and done up accordingly and email them to the trustees on a monthly basis.
Consolidate accounts with Alor Setar.
Monitor funds availability, by checking and analyzing monthly and yearly accounts.
Deal with company secretarial, auditor, and tax agent matters.
Responsible for yearly audit and yearly e-filling for Borang E yearly remuneration.
ARCHIVES
ARCHIVES
FULL STAFF LIST
(as at 19/5/2021)
- Samuel
- Tracy
- Yin Hui
- Yue Shan
- Soon Yuen
- Lee Na
- Prema
- Anusuia
- Paul
- Persis
- Lam
- Zhi Xin
- Priscilla
- Poh Ling
- Cilla
- Koon Wu
- Kala
- Joanne Chuan
- Samuel
- Tracy
- Yin Hui
- Andy
- Yue Shan
- Soon Yuen
- Lee Na
- Prema
- Anusuia
- Poh Ling
- Paul
- Priscilla
- Persis
- Lam
- Zhi Xin
- Cilla
- Suthashni
- Jia Hui
- Koon Wu
- Kala
- Yap
- Ong
- Muthu
- Peng Jie
- Har Jie
- Siew Yee
- Samuel
- Tracy
- Yin Hui
- Yue Shan
- Soon Yuen
- Lee Na
- Prema
- Anusuia
- Poh Ling
- Paul
- Priscilla
- Keng Yong
- Lam
- Zhi Xin
- Cilla
- Diviya
- Jia Hui
- Koon Wu
- Kala
- Yap
- Ong
- Muthu
- Peng Jie
- Har Jie
- Siew Yee
Job Titles (Archived for record purposes)
JOB TITLES
(as at 8-9-2020)JOB TITLES
Clarine - Governing Manager
Samuel - General Manager
Tracy - Welfare / Education Services Manager
Yue Shan - Assistant Manager / Human Capital Development
Yin Hui - Human Resource / Operations Manager / Social Media Moderator
Phoebe - Regional Manager of FunGates Superflow Foundation Alor Setar
Lee Na - PA to Mr. Samuel
Ps. Persis - Tamil Community Pastoral Care / LoW Supervisor / Social Welfare Executive
Prema - Preschool / SuperTouch Overseer
Rebekah - Social Welfare / Family Services Executive
Paul - Soup Kitchen Supervisor / Social Welfare Executive
Anusuia - Office Administrator / Tamil Community Executive
Zhi Xin - Children and Youth Executive
Soon Yuen - Chief Accountant
Lim - ( Assistant Account / ) Operations Executive
NEW JOB TITLES
(as at 5-10-2020)NEW JOB TITLES
These are the titles revised by Auntie Clarine (edited by Samuel, to be confirmed with Auntie Clarine).
Samuel Tan - General Manager
Tracy - Manager of Social Welfare / Education Services
Phoebe - District Manager
Yin Hui - Human Resources / Operations Manager
Yue Shan - Assistant Manager of Social Welfare Services
Soon Yuen - Senior Accounts Executive
Lee Na - Senior Executive of Social Welfare / Education Services
Prema - Principal / Senior Executive of Social Welfare Services
Rebekah - Senior Executive of Social Welfare Services
Paul - Senior Executive of Soup Kitchen / Social Welfare Services
Persis - Executive of Social Welfare Services
Anusuia - Junior Executive of Indian Social Welfare Services
Zhi Xin - Assistant Executive of Children & Youth Social Welfare Services
Lam - Teacher / Executive of Social Welfare Services
Priscilla - Teacher / Executive of Social Welfare Services
Poh Ling - Teacher / Executive of Social Welfare Services
Cilla - Teacher / Executive of Social Welfare Services
Lim's Hand-over Plan
Soon Yuen
Updating cash and bank book for payment vouchers and petty cash vouchers and filling.
Issue cheques (now mostly online payment done by Soon Yuen).
Bank in all donations and supplier cheques every Wednesday.
Update Preschool cash bank-in list (Check and Balance purpose) and give to Mr Samuel for approval along with the official receipt books from Prema.
Collection of material fees for Tutorial, issue receipts, updating and its monthly report. <-- with Poh Ling's assistance.
Photostat utility bills and email to Nobel for Lot 9A, 3 and 5.
Photostat all NewKidz payment (for buns & milk) and email to Nobel for claims.
Update utility bills (water and electricity bills) into Excel (and email to Samuel.) <-- not necessary when Soon Yuen in returned.
Updating of official receipt with amount, dates and its payment mode for all schools, Love on Wheels, teachers' salary and rental contribution in Excel.
Issue receipts for all donation (schools, Love on Wheels, teachers' salary, monthly rental and general or walk-ins).
Anusuia / New Staff (To revisit)
Print envelope with address and affix stamps and post the receipts for all donation.
Thank you notes for all donation lesser the RM100.00 and print the envelope with address and affix stamps and post it together with receipts issued.
Update the multi-media every morning.
Yin Hui / New Staff (To revisit)
Collection and updating of monthly staff funds and order online food for birthday baby.
Persis
Purchases for Love on Wheels food stuff, stickers, paper bags and boxes.
Update Love on Wheels daily reports.
Paul
Update Soup Kitchen daily reports.
Lee Na's Redesignation
To act as an Operation Executive as in Bamah's Job Description, e.g. renewal of licenses etc.
To take charge of the Community Library esp. when she will be a good person to get it organized.
Be the traffic control person, keeping tab of deadlines and make sure there are no clashes.
To take PowerFun Character Transformation with Zhi Xin.
Rebekah Hand-over Plan
Purchasing - Lee Na
Bring Lee Na out to do purchasing.
J&M - Lee Na
Review the J&M applicants and fill up remarks in J&M forms.
Key-in and file up the documents.
The "archive" has been put on-hold.
Cases in hand - Yue Shan & Samuel
Jun Hong
Yan Leng
Food Provision - Yue Shan
Guide Yue Shan through.
Last Day of Work
13 day - 1.5 day = 11.5 day
Has seen Yue Shan but will see Lee Na after Chinese New Year.
Make sure leaving the key-in to the last week.
Meanwhile, remove Rebekah from all duties.
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