ADoCs and Administrators can add projects to the MPS.

Every project created in CIMS MPS will trigger the following automated actions:

• The DAM Parent Course ID will be added

• The capacity of the associated timeline will be adjusted.

• If the project timeline prep date has already passed, a CH DB record will be created.

A user will not be able to create a project if a project exists for a course with the same term, drop, and revision type. If a user attempts to do this, they will receive the following message.

Creating a Single Project

Navigate to MPS. 

Click Create New Project.

Enter Project Course Information: 

• School and Course Number: Note that if your course does not appear, it is not in the Course List. See section on Creating a New Course Record in the Course List prior to proceeding.  The Course Title, ADoC, Sr. Instructional Designer, and Course Lead fields will auto-populate from the Course List information.

Enter Project Fields Used for Reporting and Workload Management:

• Project Title: Enter a 1 to 5 word title for the project.  This field allows for filtering/grouping of projects being done for a specific reason. Example: Annual tax law updates

• Revision Type: Select the revision type.

  • Regular Project - New or extensive revision with a new MCO

  • ExcelTrack Project - New or extensive revision with a new MCO

  • PGLS Project - New or extensive revision with a new MCO

  • Pilot - Creation of a Pilot MCO which has a unique course number in CIMS course list

  • SP-LMS - Special project that requires only LMS work

  • SP-MD - Special project that requires only multimedia work

  • SP-EdTech - Special Project that requires only EdTech work

• Project Type: Select the project type. 

  • Compliance/Regulatory

  • Content Update

  • LMS

  • MD Only Update

  • New Course

  • Non-Ops Update

  • Pilot

  • EdTech Only Update

  • Technology Update

  • Textbook Update

• Project(s): Select the project value that reflects the project scope. Examples:

  • Regular projects = 1 or 0.5 depending on scope of the project

  • PGLS Project = 2 or 1 depending on scope of the project

  •  ExcelTrack Project = 0.2

  • Special Project = varies depending on scope of the project

• Project Description: All projects must have a project description detailing the reason(s) for revision and a description of the work to be completed.

• Offering Type: Identifies the platform in which the course will be offered

  • PG Terms - University catalog offerings

  • Self Paced Term - Student Organization Shells

  • Alumni - non-credit offered on alumni BS instance 

  • CTL - faculty training offered on CTL platform

  • Purdue Campus - offered on a Purdue platform

  • ACC Self Paced Term - ASK, Open Courses

• Need UTA?

  • It will default to “Yes.”

  • It should be changed to “No” if the project will not require an update to the Credit Hour (CH) Database  i.e. the course is exempt from UTA 

• Course Metrics: Select “True” if course metrics are needed. Select “False” if course metrics are not needed. Note: This choice should be final at least 3 weeks before Prep Tasks date to ensure they are included in the Curriculum Design Guide (CDG) 

• MD Needed - Select Yes or No depending on whether you anticipate requiring assistance from a Sr. Multimedia Designer.

• Multimedia Comments - Provide any information regarding multimedia in the course that would be relevant for the revision.

• CurriculumInnovation: Multi-select options to include all actions included in the revision.

• Project Sub-Cat: This field only allows a single selection and should indicate the primary reason for the scheduled revision.  If “New Course” has been selected for the project type, this field should indicate the type of course being created (Traditional, Modularized, Outcome Module, Course Assessment…)

• Overall Project Expectations:  Select what best describes the expected outcome of the development/revisions. 

• Outcome Changes: Select the requirements for outcome updates.  This field is used to ensure the Outcomes Repository (OR) is updated to align with the launch term of the project.  

• New Title or Course Number: If a course will be changing to a new title or course number during the revision, this should be checked.

• New Course Title: If the above is checked, the new course title should be provided in this field.

Enter Fields Used for Tracking and Milestones:

• Term: Note that when the Term field is chosen, the Term, Drop, Project Year, and Launch Term fields are auto-populated. Also, the term capacity and the current project value will display for that term and drop. (Note: It will display project value for the term drop without the project and with the project and the capacity. If the project puts the term/drop over capacity, an overload request will be generated when you save the project, and the project will have a status of “Over-Capacity” until approved by EDOCs.) 

• Launch Term: If you would like to select a different Launch Term, select from the Launch Term field.

Enter Fields (as necessary) for Project Team Information:

• The information available in the Course List will be auto-populated when you select the course from the dropdown (ADoC, Sr. Instructional Designer, and Course Lead). 

• If the project will use a Sr. Instructional Designer other than the one assigned to the course in the Course List, it can be manually changed in the MPS.  Note of Caution:  If a course record is updated to reflect a new ADOC, Sr. Instructional Designer, or Course Lead, the system will automatically update all open projects on the MPS to the new course team information on the Course List.

• If a different SME that is not the Course Lead will be working on the project, you will need to enter their information in the SME and SME email fields.  

• The Sr. Multimedia Designer, LMS Technologist, and Digital Accessibility Specialist will be assigned by their respective managers as necessary.

• The Editor Assigned field will auto-populate when the team member is assigned on the Editorial List. 

Verify/Select the Project Status. 

• Project Status: New projects should be defaulted to Open. Verify your new project is in an Open project status prior to saving. (Note: the status will be Over-Capacity if an overload has to be approved.)

• Content Status: New projects will default to Not Started. Verify your new project is in a Not Started content status prior to saving.

• Project Status Comment: Used during development to make notes for others to see regarding changes in project or content status.

Creating Multi Projects

It is possible to create more than one project at the same time if all of the projects have the following in common:

• Revision Type

• Term, Drop, Launch Term

• Project Value

This is useful if you have several courses that need to be updated at the same time, such as all ExcelTrack modules for a particular course or a minor update that affects several courses in a particular program.

Navigate to MPS. Click Create Multi Projects.

• You can select the School to limit the number of courses that will appear in the Course Number field choices. 

• In the Course Number field, you can select multiple courses by holding down the control key while selecting the courses.

• You can identify the overarching project by adding a Project Title (e.g., ExcelTrack NU300 or MAPSSeminarUpdates). This will allow you to filter for the project title to easily locate all of the projects on the MPS table.

Enter the rest of the Project Information with the understanding that whatever you enter will be the same across all of the projects created, with the exception of the Project Team. 

When you select the Term and Drop, the system will determine the capacity availability based on the total Project value for all of the projects. If the total Project value exceeds capacity for the Term/Drop selected, all of the projects will have a status of "Over-Capacity" and each project will generate an overload request that must be approved by the EDoCs.

Save your project and then verify, by filtering by the Project Title, that they all appear on the MPS table.

Once created, the projects exist independent of each other, just like any other project, and can be edited individually for any editable project field.