Editing Projects

There are several fields in the MPS Details page that will not be editable in the Edit form as those fields are pulled from other CIMS lists.

• Course Number and Course Title - come from the Course List

• Third Party Tools - comes from the Course List

• Term, Drop, Launch Term, Revision Type - Changes must be requested via Schedule Change request.

• Project Year - auto-generated by system based on term

• Project Status - limited editing rights

• Milestone Fields (visible on Details page only) - come from the timeline based on development term and launch term of the specific project.

To edit a project

• Navigate to MPS.

• Filter for project by any column header. 

• Click Edit.

• Update project fields.

• Click Save.

You can also open the Details page and then open the Edit form.  

Updates to the MPS during Development

• • CurriculumInnovations - During development, if the scope of the project changes and additional things will be revised, the field should be updated to reflect the new direction.

  • Content Folder Link - When the Content Folder for project documents has been created in the DevGuide Library, the URL will be placed into this field. Adding the URL to this field will trigger an email notification to the project team.  

  • MD Needed  - Prior to Prep Task week, the ADOC or ID should indicate whether or not Multimedia will be required for the project and select Yes or No.  Information regarding existing, changing or additional multimedia requirements should be entered in the Multimedia Comments field. 

Note: If this field is changed after Prep Task date, the system will generate a notification to the Sr. Manager Instructional Technology to assign or remove the MD as may be necessary. 

• • EdTech Advisor - The ADOC will assign the EdTech Advisor associated with their team.  

  • Digital Accessibility Specialist - may be assigned by  Ops if deemed necessary.

  • Sr. Multimedia Designer Assigned - As needed, the Sr. Manager Instructional Innovations will assign a Multimedia Designer to the project.  The system will send a notification email to the ADOC, ID and MD Assigned  

  • ADA check - In Final Review Week, the ID and MD (if assigned) should update to indicate that they have checked the revised/developed content for ADA compliance.

  • Seminar Change - In Final Review Week, the ID should update to indicate whether seminars have been changed during the revision.

  • Final Review Completed  - When the ID has reviewed the final MCO after post-revision audit corrections,  they will enter the date in this field.  No further revisions should be made in the MCO once this date is entered.

  • ID Notes - Prior to saving the project with the ID Final Review date, the ID may use this field to make any notes regarding the project they wish to save on record.

  • LMS Course ID and LMS Course Offering Code  - will be entered in the MPS by the EdTech Advisor once the MCO has been built.

  • LMS Notes - Entered by LMS technologists regarding specific LMS information that needs to be kept on record

  • Project Status - Can be updated by ADOC to mark a project Closed - Cancelled or Awaiting Reschedule.  It will be moved to Closed - Completed by Sr. Manager Instructional Technology after the revised content has been migrated and verified.

  • Content Status - Will be updated throughout the revision process.

    • Not Started - default will remain in this status until/unless changed

    • Following options are updated By ID or ADOC to align with actual work being done: 

      • Project Prep

      • Project Planning

      • Content Development in Progress

      • Review and Revision

      • Migration Readiness Check

    • Following options are updated by System or Ops:

      • Migrated 

      • Delayed Launch Term

      • Content Folder Created

Deleting Projects (Admin Only)

Projects are not normally deleted from the MPS; instead they are marked as Closed - Cancelled.

In the rare instance that a project needs to be completely removed from the list, only a few Admin personnel have permissions to do so.

1. Navigate to Project Schedule.

2. Filter for project by any column header. 

3. Click Edit.

4. Verify it is the project you want to delete.

5. Click Delete Project at the bottom of the form.

6. Verify that the project record has successfully been deleted from the MPS, Production List, and Editorial List.