Course List Placeholders 

In the C&I course development process, a development project can involve:

• A course that is currently published in the catalog.

• A course that is being developed ahead of it being published in a catalog.

• A non-catalog offering such as an open course or assessment for credit (ASK).

• A special project that encompasses several courses or a non-curriculum project that requires C&I resources.

• A project scheduled by Ops Leadership for global changes, course maintenance, compliance/regulatory, or technology upgrades.

In any of the scenarios above, a course record must exist in the CIMS Course List in order for a project to be created on the Master Project Schedule (MPS) in CIMS. In all except the first scenario, a corresponding course may not yet be created in the CIMS Course List prior to the project being scheduled on the MPS. 

For this reason, a placeholder course must be created in the CIMS Course List so it is available in the MPS for scheduling. 

Only certain roles will have permission to create new placeholder course records.

To Create a New Course Record

• Navigate to the Course List (use Course top navigation tab). 

• Select Create Placeholder Course button.

Entering the Course Number

All course records must have a course number that identifies the course and is 10 or less characters.

The course number should be the Registrar approved Course Content ID and will follow the following format norms.

• Open College Format: ABO113

• Open College PANeL format: ABO113PX

• Assessment for Credit (ASK) Format: AB113X

• Outcome Module Format: AB113M1, AB113M2, AB113M3, etc

• Alternate Research Pipeline version of a course: AB113RP

• Alternate Peregrine version of a course: AB113PER

If the course record is for the express purpose of creating a special project or a project that will cover multiple courses, or the course number is yet unknown, the following format should be used:

• School of Business - BUXXX_1, BUXX_2,  etc

• School of Nursing - NUXXX_1

• School of General Education - GENXXX_1

• School of Information Technology - ITXXX_1

• School of Public Safety - PSXXX_1

• School of Legal Studies - LSXXX_1

• School of Education - GREDXXX_1

• School of Health Sciences - HSXXX_1

• School of Arts and Sciences - ASXXX_1

• School of Aviation - AVXXX_1

• If planned project will cover all courses within a specific program, course number should identify the program (example: MATPRO).

Completing Other Necessary Course Information

Certain fields must be completed on all course records to allow for accurate reporting and integration to other CIMS lists as well as CIMS publishing functionality:

• Catalog Information (Must match Catalog; administratively updated with Catalog Updates)

  • Title

  • Description

  • Credit hours

  • Prerequisite

• Clinical Hours: Required for all courses identified as a Clinical Course

• CBE Course: Should only be checked if the course is a module course offering 

• Clinical Course: Should only be checked for clinical offerings that require completion of clinical hours

• Is Acadeum: Should only be checked if the course is being offered through Acadeum.  Updates will normally be done via import and will not be editable.

• Number of Units

• Micro-credential?:  If the course is part of a micro-credential offering, make the appropriate selection according to whether the course is a for-credit or non-credit course 

• Related Courses: Enter derivatives separated by a comma. For example, CM102 has CMO102, CM102M1, CM102M2, CM102X

• School (Note: This is a publishing parameter and will be used by the system to determine which School Policies will appear in the syllabi.)

• Degree Type: Should indicate Degree Level (Graduate or Undergraduate). Note: It is important that no other Degree types are entered because this field is used for a publishing parameter to identify what School Policies will appear in the syllabi.

• Course Status (Note: This is a publishing parameter and will be used to determine for which courses syllabi will be published.)

  • • Active - Course is established in CVUE and ready for scheduling and to be offered to students.

    • Discontinued - FCC has approved the removal of course from the Catalog or in the case of non-catalog offerings, the course will no longer be offered.

    • Phase Out - Course has not yet been removed from the catalog, but the FCC proposal has been submitted and the school will no longer offer the course on their schedules.

    • Not Yet Active - New course that has not yet been built, added to the catalog, or made available to students.

    • Not Currently Active - An existing course that is not currently being offered to students and will no longer be updated until a decision is made to offer it again. 

• Discontinued Date: Catalog publication date in which course was Discontinued or date the non-catalog course was retired.

• UTA Status: Used to note if the course is exempt and identify courses that will be included in Credit Hour Data Base Reports. 

• Reason for Placeholder (used for reporting purposes): 

  • • Catalog: The course is in the catalog.  Normally this is assigned via the catalog Update import.  Once set, the catalog information is no longer editable.

    • Not in Catalog Yet: The course will eventually be published in the catalog. (Note: It is important to enter the course number, as soon as it is approved, and exactly as it will appear in the catalog when published so that the Catalog Update import will match up the course details to what is in the catalog.)

    • Non Catalog: Course will never be published in the catalog but will be tracked as a university offering (Course Assessments (ASK), Orientation, Open Courses, Pilot versions, B2B, Peregrine versions, etc.).

    • Special Project: Course record being created only for the purposes of creating a project for reporting and workload tracking. 

• Course Type describes the type of course. (Note: This is a publishing parameter and will be used to determine for which courses syllabi are published.) Options to select will differ depending on the Reason for Placeholder:

  • If Catalog or Not in Catalog Yet was selected as the Reason for Placeholder:

    • • Campus Only: Courses only offered onsite.

      • Practicum/Clinical: Courses that meet Practicum or Clinical requirements.

      • Directed Study/Independent Study: Courses offered as Directed Study or Independent Study.

      • Internship/Externship: Courses that meet Internship or Externship requirements.

      • Modularized: Courses that have been built to offer the content in a way in which each outcome is self-contained. 

      • Outcome Module: Competency-based single outcome modules offered in ExcelTrack programs. 

      • 5 Week (5W): Courses designed to run on a 5-week term. Note: No longer being offered.

      • Regular: Traditional online courses.

    • If Non Catalog was selected as the Reason for Placeholder: 

      • Admissions Exam: Course offering that is an admissions assessment.

      • Alternate Version: An alternate version of an existing  course that is offered only for a specific time (pilots, special enrollment groups, etc.).

      • Alumni (PG) and Alumni (P4L): A non-credit course offered on either the PG or Purdue for Life platforms.

      • Assessment for Credit:  An assessment of skills and knowledge (ASK) course offered on the self-paced term in which a student can earn credit for the course.

      • B2B Version: An alternate version of an existing course that is offered only for a specific enrollment group in accordance with a B2B agreement.

      • CTL: A course developed by CTL for any reason.

      • Faculty Course: A course developed for CTL to offer to faculty

      • Open Course: Non-credit-bearing course that is offered through Open College.

      • Orientation: Non-credit course that is offered on self-paced term to orient students to online or program environment.

      • Other Non-Credit: A non-credit course that does not fall under any of the other non-credit options.

      • PCT: Professional competency tutorials for Open College programs.

      • Peregrine: Alternate version of an existing course that contains a Peregrine exam. Should have PER at end of course number (e.g., MT499PER).

      • Previous Version: Course is a previous course version. Denoted by (P) after course number.  (No longer being used)

      • PWL: Course developed for Purdue West Lafayette

      • Service Learning: A course developed specifically for the Service Learning Program. 

      • Student Life Org: Course shell developed for use by a student organization

    • If Special Project was selected as the Reason for Placeholder: 

      • Special Project: Course record being used to create a special project for development that covers multiple courses or a whole program. 

      • Project Placeholder:  Course record used to create a special project for workload tracking purposes only.

  • Course Team

    • Assistant Dean of Curriculum (ADoC)

    • Curriculum Specialist (CS)

    • Course Lead (CL)

    • Course Lead Status (FT faculty, PT adjunct, etc., used for pay considerations)

    • Department Chair