Data from various lists within CIMS is used to provide a Publication Readiness Report that captures the data from fields that will publish in the syllabus and/or Course Guide. This allows a pre-publication audit to ensure that all necessary fields are up to date at time of publish.

Access to the Publication Readiness Report is limited to certain roles, which can access, create, and export the report.

To Create/View a Publication Readiness Report

• Select Reports from CIMS top navigation.

• Select "Publication Readiness Report."

Select the desired type of report (pre-Pub Audit or On Demand)

• Pre-Pub Audit Report- pulls the list of courses from the MPS based on non-cancelled projects that have a launch term that matches the launch term selected in parameters.

• On Demand Report - WIll include the data from the Term to migrate next for all active and not yet active courses.

• Both reports will draw in the following data for all courses listed:

  • Launch Term (as selected by Parameter in Pre-pub Audit Report OR term to migrate next from timeline for On Demand Reports)

  • Course (List course number of all courses with open projects on MPS launch term selected for Pre-Pub Report OR All Active and Not Yet Active Catalog Courses in Course List for parameters selected in On Demand Report)

  • School (From Course List School field)

  • ADOC (From Course List Assistant Dean of Curriculum field)

  • Course Status (From Course List Course Status field )

  • Working Revision (From Course List Working Revision field)

  • Planned Revision (From Course List Planned Revision field)

  • Gradebook Term (From Gradebook List - term of gradebook record that will publish for launch term indicated )

  • Textbook Term (From Textbook List - - term of textbooks records that will publish for launch term indicated)

  • Is CBE (From Course List)

  • Course Policy (From Course List Course Policy field)

  • Software/Hardware (From Course List Software Hardware Requirement field)

Pre-Publication Report has only 1 parameter to choose from - the launch term.

The On-Demand Report - affords the opportunity to limit the report by various parameters.

• ADOC - multi-select from options

  • Select All or

  • Select specific ADOCs (Options from ADOC field in Course list)

• CS - multi-select from options

  • Select All or

  • Select specific CS (options form Curriculum Specialist field in Course List)

• School - multi-select from options

  • Select All or

  • Select specific Schools (options from CIMS Schools List - except for C&I Ops)

• Course - multi-select from options

  • All Active and Not yet Active or

  • Select specific Courses (options from Active and Not Yet Active Courses in course list for School(s)/ADOC/CS selected)

Format for both Reports

Report Title - Publication Readiness Check [Date of Report] [List any selected parameters i.e.[Term]; [School]; [ADOC]; [CS]]

Report to include the following fields for excel format export with all fields as text format

Report Columns:

• Launch Term (as selected by Parameter in Pre-pub Audit Report OR term to migrate next from timeline for On Demand Reports)

• Course (List course number of all courses with open projects on MPS launch term selected for Pre-Pub Report OR All Active and Not Yet Active Catalog Courses in Course List for parameters selected in On Demand Report)

• School (From Course List School field)

• ADOC (From Course List Assistant Dean of Curriculum field)

• Course Status (From Course List Course Status field )

• Working Revision (From Course List Working Revision field)

• Planned Revision (From Course List Planned Revision field)

• Gradebook Term (From Gradebook List - term of gradebook record that will publish for launch term indicated )

• Textbook Term (From Textbook List - - term of textbooks records that will publish for launch term indicated)

• Is CBE (From Course List)

• Course Policy (From Course List Course Policy field)

• Software/Hardware (From Course List Software Hardware Requirement field)

DISPLAY TABLE REPORT

EXPORTED REPORT