Written Agreements between Parent and District

This form located in OrSped under misc forms can be used under the following circumstances in Hillsboro School District:

IEP Team Attendance:

  • Content not discussed: The parent and school district may agree to excuse from attendance IEP team members who are not necessary because the member’s area of curriculum or related service is not being modified or discussed at the meeting. List the date of the IEP meeting and the names of the excused members. Parent and authorized district staff person each sign and date the agreement

  • Content discussed: The parent and school district may consent to excuse from attendance IEP team members when the member’s area of curriculum or related service is being modified or discussed at the meeting, if the member submits input in writing to the IEP team before the meeting. List the date of the IEP meeting and the names of the excused members. Parent and authorized district staff person each sign and date the agreement. NOTE: Parents must be fully informed of all information related to the excusal in the parent’s native language or other mode of communication. Refer to OAR 581-015-0039 (1) for consent requirements.

Three Year Re-Evaluation:

  • If the parent and district agree that the district will not conduct a three year re-evaluation, write in the date the three year evaluation would otherwise be due. Parent and authorized district staff person each sign and date the agreement.

    • The only difference (for now) is that if the district and parent agree to not conducting a three-year re-evaluation, the district would not be required to give the parent Prior Notice about Evaluation/Consent for Evaluation (informing the parent that no further evaluation is necessary but the parent could still ask for an evaluation).

    • Evaluation Planning must still occur and documentation attached included with the paperwork distributed.

This document must be explained to the parent, and they do not have to enter into the agreement. If they refuse you cannot hold the IEP meeting. The form will be signed by the parent at the beginning of the meeting, and attached to the IEP packet for paperwork distribution.