September 2024 Minutes

Meeting Minutes

Schultz Elementary PTO

Meeting Date: September 10, 2024 Meeting Location: Music Room

1. Call to Order / Board Introductions / Explanation of How Meeting will Run—7:02pm

2. Minutes: Review of minutes from 5/14/24 meeting, motion traci, 2nd Carla Whipple, all in favor

3. Co - President’s Report

• DEI Committee Report—Diversity Equity and Inclusion, recipe book to sell for PTO fundraiser, plan to roll out sooner than later, DCP sells at Beanbag Books

• PTO Popsicles on the Playground w/ Kindergarten--most teachers attended, great attendance, information needed at screening

• Summer Update

  • New PTO Website 

    • linked on DCS [Click Schools, Click Schultz, PTO on left]

  • Staff Lounge Update (2 new refrigerators, 2 microwaves, welcome back snacks, organization of supplies) & Name Plates

4. Treasurer’s Report

• Budget Overview for 2024-25 School Year—highlights of major changes

  • Upping $500 across the board for all specials, motion to approve C. Whipple, 2nd T. Cinereski, all in favor--approved!

  • Need line item for cash donations (“unspecified” or visible on Treasurer Report), add to website (trying to find least costly app—ex Venmo, etc)

  • Motion to approve budget with 2 changes made B. Collins, 2nd J. Miley, all in favor--approved!

• Funding Requests

  • Under $300 we approve as a board

  • Mrs. Wilder—Zoo Brew soil, grant for seed, need to purchase compost, $250 on 9/1, motion to approve L. Skillen, 2nd by K. McDonald, all in favor—approved!

  • Bobbi Collins, Skillen—classroom books for staff, not to exceed $25, amending $1600, 1 book per staff member (if seasoned teachers don’t need/want the books, we save the $ to reallocate), motion to approve M. Hay, 2nd H. Stake, all in favor—approved!

  • Mrs. Kennedy--$301.24

5. Committee Reports

• COMMITTEES

  • VOLUNTEERS 

    • Kona Ice Days (1st Friday of the month)—volunteers booked for the year

    • Nurse Toombs (Dental Visit, help on non-busy times to reorganize the clinic closet by sizes, etc.), there’s a sign up for donations. 

    • Book Fair (School day & Family Viewing Nights)—2 weeks, AM/PM—Sept 30-Oct.15

    • Veterans Day Breakfast 11/11—serving, cleaning up

    • Field Day (May 22nd - tentative) 

  • FUNDRAISING—to create, man, etc.

    • Fall Mums

    • Spirit Wear

    • Dine to Donate 

    • Parents Night Out w/ Empower

    • Drama Kids--filled

    • Read-A-Ton (November?)—Jerilyn to raise $ for bilingual books, sponsor child to read at different levels, use a Pacer Period to read, ideas for prizes--service animals, police/fire visit, local

    • Fun Run—L. Stamm, Apex with different themes with empowering, positive, leadership messages, able to gear towards various sizes, credible, have them come in to present (Oct./Nov.)

    • A. Miley--$995 Pledgestar, Color Run 5k

    • Spring Flowers 

  • EVENTS 

    • Trunk or Treat—Thursday 10/24

    • Veterans’ Day Breakfast 

    • Secret Santa 

    • Family Game Night

    • Pastries with Pacers

    • Spring Fling 

  • STAFF APPRECIATION 

    • Conference Night Meals

    • Staff Appreciation Week 

• UPDATES

  • Fundraising (Mums)—sale closed $5,500 goal, $7187.50—worth it to extend deadline for a whole week

    • Truck won’t come until 11:30 (11-4 volunteer timeframe), will revamp pickup routine

  • Fundraising (Spiritwear)—talk to coach Patrick?

  • Staff Appreciation (P/T Conference Meals, October 3rd & 10th)—Canes and salad bar, Jersey Mikes, Pizza for conference so we can do nicer for Staff Appreciation, Jimmy Johns, Bob Evans, Paynes, Backstretch

  • Trunk or Treat (October 24th)—old bus alley, 6pm set up, 6:30-7:30, families and teachers (K-4, IS, learning support), monster bin on 9/23rd to drop off candy/trinkets, PTO will supply an allergy free pumpkin with different, game area, awards for 1-4th place trunk, goal of 20 cars, police and fire, public works?

  • Secret Santa (December 14th)—16 vendors, 3 raffle prizes, Santa confirmed, Hayes and Schultz Singers confirmed, reached out to NHS and Key Club, Dempsey Student Council and CBI

    • October 8 first planning meeting at 6:15

    • Traci to send out performance schedule

6. Principal’s Report –Mrs. Baisden

• Welcome to new faces, thank you for Jumpstart Checks, bench is placed, 1 per calendar year (begin next month), name plates look wonderful

7. Old Business

• NexTrek bench has been placed on the front playground

  • need help to store

8. New Business

• Volunteers Needed for Mum pickup on Saturday, September 28th 

• Volunteers Needed Scholastic Book Fair (September 30 - October 10th)

9. Announcements

• Secret Santa 1st planning meeting October 8th @ 6:15

• Next meeting will be Tuesday, October 8th @ 7 pm

10. Adjournment—1st Andrea, 2nd Jay Miley, adjourn