September 2022 Minutes

Meeting Minutes

Schultz Elementary PTO

Meeting Date: September 13, 2022    Meeting Location:  Flex Room

Attendance: Kristen Blaine, Heather Calhoun, Lauren Carr, Tracy Cinereski, Kim Emmons,  Sarah Heald, Sallie Heinlen, Jayme Hiller, Jennifer Kaser, Michelle Kelly, Rose Long, Katie McCune, Andrea McFarland, Angela Miley, Jay Miley, Becca Raker, Bree Saunders, Holly Skedell, Lauren Skillen, Heather Stake, Melissa Stansbery, Heather Ward, Travis Woodworth

1.Call to Order / Board Introductions / Explanation of How Meeting Will Run

2. Minutes: Review of Minutes from 5/10/22 Meeting (in Google Drive)

• Motion to Approve: R. Long, 2nd H. Ward

3. Treasure’s Report

• Budget Overview for 2022-23 School Year

Discussion:

• Ending Balance $1,872.93

• Field trips not included because it hasn’t been included since 2020

  • Back to normal? Yes, but transportation has potential to change last minute due to staffing, 

• Why catered meals for conferences? Since 2020, it’s preferred by teachers for individual portions vs. potluck

• Motion to Approve: R. Long, 2nd K. McCune

• Funding Requests

  • Book Fair, R. Long asking for $1,600, $50/class for teachers, 31 classrooms

    • Motion to Approve: H. Skedell, 2nd A. McFarland

  • Ballet Met Nutcracker (3rd Grade), T. Cinereski asking for $100 deposit to book plus money not to exceed $1,500, $8/student which is subject to a Columbus Arts fee

Discussion:

• In past it was split, $5 from pto and $3 from parents

• If not paid in full by 12/1, cost goes to $10/student

• PTO paid $704.20 in 2019

• If parents send in extra funds (ie. to cover cost of others), excess $ stays in field trip line item and does not expire

• Motion to Amend: H. Ward, 2nd J. Hiller–$5/student, not to exceed $700 including $100 deposit, 

• Vote: All in favor, 0 opposed–Approved!

• Marion Palace Theater “Jacquiline and the Beanstalk” (1st Grade), T. Cinereski asking for money not to exceed $650, $4/student

Discussion:

• Should music have future line item vs. grade level field trip?

• Motion to Amend: K. McCune, 2nd R. Long– $2 from PTO and $2 from parents, cost not to exceed $250, 

• Vote: All in favor, 0 opposed–Approved!

• Spelling Bee Entrance Fee (3rd-5th), D. Wise asking for $50 with possible $10 fee with check

  • Motion to Approve: H. Ward, 2nd M. Kelly for $50

  • All in favor, 0 opposed–Approved!

4.Committee Reports

• Committees Needed: *Would like 1 point person to lead with lots of hands to help

  • Fundraising (Mums Update & Sales)

    • Increased student participation (212 participants), 1,292 items sold, $6,290.50 profit, 

    • Volunteers still needed to unload and sort

      • Will reach out to Key Club

  • Fundraising (November/December Winter Fundraiser)

    • Hat Creek Designs–Vinyl designed shirts (including Schultz specific items), garden flags, cutting boards, etc., can hold fundraiser at any time, order through website, shipped to school, 3 week sale, turn around time about 7-10 days

Discussion: 

• Can there be prizes? Pizza party/gift cards/lunch with principal,/donuts,etc. But cost of prizes comes from profit

• Can there be free prize by grade?

• Hold fundraiser in early November, reward Tuesday before Thanksgiving

• Motion to Approve: R.Long, 2nd K. Emmons

• Staff Appreciation (P/T Conference Meals, October 5th & 13th)

  • Budget for the year: $1600, $400/night

  • K. Emmons to help

  • Motion to Approve: K. McCune, 2nd L. Carr

• Secret Santa– M. Kelly, H.Ward

  • Event for K, 1, 2nd grade parents–Sat. Dec 10 9-2pm, line the halls with vendors, Secret Santa Shop in gym, games, crafts, art show, Hayes music, serve light snacks, raffle (50cents each, donations/themed basket by grade), proceeds stay in house for Giving Tree to provide holiday meal and gifts for families in need

  • Need help to take over games/crafts/shop–High school students?, H. Stake interested in helping

  • Need vendors–posted to Schultz PTO facebook today, $20/vendor deposit

5. Principal’s Report – Mr. Woodworth

• Thank you PTO

• Excited to get back to something normal this year

• Building open to parent volunteers

• If any updates you’re looking for, just email directly

6.Old Business

• PTO Bylaws need finalized and submitted

  • Presented bylaws for everyone to review and vote in October

7. New Business

• Volunteers Needed for Mum pick up on September 17

• Scholastic Book Fair (October 3th-13th)

  • 5th and 13th during conferences open to shop

  • Volunteers needed to help write lists, help shop, etc

  • Sign ups can email Mrs. Long directly

8. Announcements

• Next Meeting will be Tuesday, October 11th @ 7pm

9. Adjournment at 8:30pm

Motion to Adjourn: R. Long, 2nd T. Woodworth