System Updates

This page lists main user facing improvements to the system. Please get in touch if you want a demonstration of them.

2024

1st July

Site Snapshot - Asset Type / Employee Role Filtering

You now have the ability to filter by asset type or employee role both on the Site Snapshot page and on snapshot subpages. 

Site Snapshot - Ability to export snapshot pages tables

You can now export the snapshot tables, eg training or E-learning.
This may come in handy for external accreditation applications. It's effectively a filtered version of the employee due report.

21st June

Site Snapshot Parity Update

When clicking on a card within the Site Snapshot (e.g Training Due), the number of items listed now corresponds to the number on the card.

(technically the "Overdue before" parameter now auto-fills to tomorrows date - showing all overdue items. The previous behaviour was this this parameter wasn't auto-filling - showing all corresponding items regardless of due date.)

User inbox Subscription Button Function

Subscriptions button (located: User inbox > All Tasks) now functions as intended and takes you to subscriptions page.

14th June

Profile & Settings UI Update

The profile & settings UI has been updated to assist with user account management and ease of use. Newsletters have also been added - located on the new top bar, along with Security, Subscriptions and Notifications.

Individual user 2FA / MFA refinement and update

Following on from 7th June feature release - Setting up and maintaining 2FA on your account is now easier. Individual users can now opt to use 2FA. 

This menu is now located under “Security” in the Profile & Settings UI. An updated guide has also been posted in the Knowledge Base under tips (link here).

7th June

Mode button UI update

Manage and View buttons have been recoloured and renamed to 'Switch to Manage Mode' / 'Switch to View Mode' to make it clearer to users which mode is being viewed.

Individual user 2FA/MFA update

New feature added to allow individual users to setup 2FA/MFA on their accounts. 

23th May

Safety Alerts UI update

Added ability to tick multiple sites in one go and toggle on / off for sub sites.

15th May

'Signed in as ' name

Added for cases where user might share devices. If the name here is wrong it indicates to the user that the previous user has not logged out or that they have shared a session and the other user has overwritten their display name.

25th April

Document Access Levels

Documents now have 3 different levels of access so clients can effectively 'hide' documents from non logged in users (ie site QR scanners) or non managers. The 3 levels of access are

We advise keeping as much documentation with the first option so that employees can read by scanning your site QR code.

19th April

Accident  Near Miss Report Template Tweaks

16th April

Role Requirements + Asset Type Requirements Pop Up

Hover over role or asset types to see what Role Requirements or Asset Type Requirements are set.

We also show this on adding new employees and assets via a more info ... button

Clear End Date

Added in to more easily remove left dates on archived staff or assets.

15th April

Reduced / refined notification email

Based on client feedback we have made the notification email simpler to make it easier / quicker to read.

21st March

Task Comment Highlighting

Comment boxes will now highlight new comments, this is especially useful to draw attention to system messages where tasks cannot be resolved due to missing information.

Blue for new comments inc. system information messages.

Orange / green to see task comments that others have made when you click on a notification link. 

12th March

New file uploader

A new file uploader to allow larger files to be added to checklist, training and documents. This will prevent issues where larger files were timing out on the system.

Note - support for image files for file uploads will be coming soon. For mobile devices we recommend using Camscanner or other document scanning application to covert physical files into PDFs on a mobile device


29th February

Checklist Compliance Visual Indicator

Within the "Manage Checklist" section, you will see the Checklist Compliance Visual Indicator which displays checklist submissions over time. This feature serves as a convenient snapshot to quickly identify any gaps showing non-compliance.

New terminology - Sub Tasks and Parent Tasks

A small change to make the system easier to understand. Previously referred to as Delegate Tasks and Resolves Tasks.

Sub Task Snoozing

When you add sub tasks you will see a bell symbol to the right. Selecting that will snooze the parent task until the sub task is completed. Ideal for dealing with tasks that can't be progressed until the sub tasks are completed

22nd February

E-learning Certificates

Currently this is just for newly taken courses. Opus can generate a certificate if you need it.

You can find it by clicking on the E-learning name and then View.

15th February

Safety Alerts feature added

This allows you to create tasks on multiple sites to alert to critical issues - see here for more guidance.

Audit Live task and subscription option.

You can subscribe to audits being live so you get an email notification. A task is now generated on the site inbox with a link to the audit and with any audit actions listed as sub tasks.

To see a list of system updates made prior to 2024 click here.