WEEKLY PRODUCTION NEWSLETTER - W09
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Introduction
Hi everyone,
There is a lot of important things to read in this newsletter!
The launch of Protime - our new time registration system.
A new Fresh DC League - go quickly check how we did!
And we want you to be involved in deciding the ambiance of our new office in de Kas! - So quickly scroll down through this newsletter and VOTE!
Enjoy reading!
Key Performance Indicators of week 07
Boxcount 164.101 (-2745)
MPB 07.34 (-0.09)
Errors 1.10% (-0.06)
Boxcount 5.444 (+113)
MPB 4.84 (-0.06)
Errors. 0.76 (-0.24)
Boxcount -
MPB -
*The numbers between the parenthesis () are comparisons with last box week.
**For MPB calculation splitted boxcount is used. Hours of sick leave and vacation, as well as hours of seniors on the shop floor and technical department hours are not taken into account
***
Production updates
Important Update: New Time Registration System – Protime
We are excited to inform you about the transition to “Protime” for time registration, replacing our current time registration system “Flux”. The transition to Protime is necessary because the Flux application is stopping its services. This change will take place on Monday February 24, 2025. Please find below the most important information for you regarding this transition to Protime.
What does this mean for you
✅ Clocking in and out stays the same – You will continue using the same clocks as before.
❌ No more access to working hours on Flux – After February 24, you won’t be able to check your working hours on the Flux app or computer.
🆕 View your hours in Protime – Starting February 24, you can check your working hours online via this website hellofresh.myprotime.eu
There will also be tablets available in the canteen where you can check your hours.
Clocking in and out stays the same – You will continue using the same tags & clocks as before.
Transition Details
Hours worked until February 23, 2025, will still be visible in Flux.
Hours worked from February 24, 2025, will only be available in Protime.
Minus/over hours accrued before February 24 will be transferred automatically from Flux to Protime.
Clocking In & Out Instructions
Clocking in: Only one clock-in is required at the start of your shift.
Changing work areas: If you switch to a different area during your shift, clock in again in the new area. You don’t need to clock out on the first area, just clock in in the new area
Clocking out: At the end of your shift, you only need to clock out once.
Please note that this remains the same as you were used to in Flux
Access to Protime
On Monday, February 24, you will receive an email with your login details. Use this to access Protime through their website—please note that Protime does not have an app.
If you have any questions, please reach out to your manager or HR for further assistance.
HR has scheduled extra support sessions to help you log in or answer any questions about Protime. You can find them in the downstairs canteen at the following times:
📅 Support Session Schedule:
Monday 24/02: 11:00 - 12:00 & 17:00 - 18:00
Tuesday 25/02: 11:00 - 12:00
Friday 28/02: 10:00 - 11:00 & 16:00 - 17:00
Monday 03/03: 11:00 - 12:00
Friday 07/03: 10:00 - 11:00 & 16:00 - 17:00
Feel free to drop by if you need help!
SOPs & OPLs Training
On Tuesday and Thursday, we trained the first group on how to create SOPs & OPLs.
This training is linked to the Project InSync defined in the 2025 Roadmap which aims to improve the Process adherence culture within our DC to prepare for De Kas launch.
The training focused on the following :
Explaining the different type of process documents and when to use what
Explaining the BNL guidelines (Do’s and dont’s) to make sure we are all creating the SOPs and OPLs in a standardized way
Practicing how to create SOPs with some fun exercise where everyone had the chance to practice their creativity.
If you are interested in enrolling in this training, please contact your manager and we will invite you in the next session.
Waste Reduction Success - New All-Time Low Achieved in Week 7!
We're thrilled to share some fantastic news regarding our ongoing efforts to minimize waste. In week 7, we achieved a significant milestone, setting a new all-time low record for waste costs! Our cost per box reached an incredibly low €0.12. This represents a substantial improvement and demonstrates the effectiveness of our collective efforts. This achievement is a direct result of the hard work, dedication, and innovative thinking of numerous individuals across the team. We want to express our sincere gratitude to everyone who contributed to this success, from those on the production line to those involved in logistics, procurement, and process improvement. Everyone's commitment to reducing waste has made a real difference. This is a truly inspiring accomplishment, and we're excited to see how much further we can push the boundaries of waste reduction. Let's keep the momentum going and continue to strive for even greater improvements in the weeks and months ahead!
If you'd like to be updated weekly on our waste performance, please contact mitchell.sluijter@hellofresh.nl. He will add your name to the Weekly Waste Update.
The 0 - 10 - 1 Fresh DC League 🏆
The DC League starts the year with the results of December of 2024!
Happy to share that the Prismalaan is back on the podium with a shared 1st place! 🥇🥇 Showing tremendous consistency throughout 2024 in terms of LTI, MPB and Error rate.
Keep up the great work, everybody!
Successful Launch of Scanners at Assembly Lines
From February 14, one_scan scanners went live on assembly lines A01-A05 and looking at the results from the past week, the performance of the scanners seems to be promising with the scanner able to scan more than 95% of boxes across all lines for production week 2025-W08 :partying_face:! Looking at throughput, the performance across assembly lines seems to be comparable, with lower throughput on both lines with 1/4p kits. The data does indicate some minor discrepancies on lines A02 and A04 but this will be monitored and investigated further in the future.
Food & Quality en Health & Safety
Weekly GMP update🚀
DC HACCP Team kickoff 🍋🟩🍽️
As we are a food packing company and BRC certified, it is mandatory to have a food safety system in place which is controlled and updated by a team with knowledge about the DC and its processes.
Where the FSQA team is owner of the food safety system and maintaining all procedures, SOP's and OPL's, input for the different DC teams is needed to ensure a cross functional check on the food safety system.
For this cross functional check, BRC states that a HACCP team should be created with the goal to maintain and update our food safety system, so that our end products meet food safety, quality and legal requirements. New initiatives or processes should be discussed by this HACCP team to check on food safety hazards and aling on control and management of these hazards.
Last year(s), FSQA did not actively plan HACCP team meetings, however from this year on, we will re-start with the DC HACCP team meetings to create more shared knowledge/understanding about our food safety hazards.
This week, Thursday and Friday, we had the first kickoff meetings with the new DC HACCP team! An exciting journey to restart, especially with projects as WMS2.0 and De Kas on the horizon.
Update on the First Session of the GAP Analysis for ISO 45001 in Logistics
We recently held the first session of the GAP analysis for ISO 45001, where we focused specifically on the requirements of the first two chapters: Context and Leadership and Employee Participation. During this session, we critically assessed the extent to which the current situation already meets the standard and where improvements might be needed.
The session was particularly energizing, and we worked with great enthusiasm on the challenges ahead. It was clear that there is strong support for this approach, and many ideas were shared to elevate safety and health within the organization.
What was especially encouraging is that we have already identified potential improvements that we can explore further in the upcoming phases. There are issues already raised that we can leverage to structurally integrate the relevant safety and health requirements, providing a solid foundation for the implementation phase.
We will continue in two weeks with the next step of the analysis, and in the meantime, we will thoroughly review the existing documents and information to gain a clear understanding of the current gap and the expected impact when we move into the implementation phase.
Next week, we will begin working with the DC team members, where we will again critically evaluate the existing situation and the specific challenges for this part of the organization.
Office Updates
De Kas interior ambiance - VOTE NOW TO SHARE YOUR OPINION
In the background, hard work is being done on the de Kas, as is the interior plan for the office. A good working environment is designed to suit the work dynamics and needs of the people and teams working there. That is why we want you to be a part in deciding the ambiance of our new office.
These 3 mood boards were designed as first impressions. Now the question to you;
In which ambience of these 3 mood boards would you prefer to work?
Based on these results, we will determine which direction to take with the further interior design plan and ambience for the Kas.
So if you want to have an influence on this part of your workplace, please vote for your favorite mood board!
Note: Furniture images in these mood boards do not represent de Kas. Based on these results, we try fit in the best working environment for everyone.
Production menu WK09
Friday 21th:
Fries
Saturday 22th:
Pasta Bolognese
Sunday 23th:
Mini potatoes with vegetables
Monday 24th:
Spicy chicken sandwich
Tuesday 25th:
Chicken vegetable tortillas
Reminder GPTW survey!
On the 17th of February, our yearly Great Place to Work survey has launched.
You have received a personal link to fill in the survey. (If you cannot find the email, please check your spam inbox).
If you haven't done it yet, please fill it in this week. The survey only takes up around 10 minutes of your time.
Municipality sewerage works
As you may have already seen through the road blocks, there are works going on the sewerage at Prisma Park for the past few days. Unfortunately, these works have impact at HelloFresh.
The Facility Team is currently in close contact with the contractor GMB to manage this inconveniences.
Clogged toilets. If all toilets and sinks are clogged. Please call our TD emergency number on weekends and nights to get it fixed asap!
Smell in and around premises are due these maintenance works. We have been assured that this smell does no harm. It is annoying but will disappear on its own when the work is finished.
Happy Birthday to.....
Engagement Calendar
Job Alerts
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VACANCies IN THE SPOTLIGHT
VACANCies IN THE SPOTLIGHT
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Do you have something which you would like to share in our weekly newsletter? Please let us know! Send your input to rhode.vandenhoek@hellofresh.nl
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