Program Activities calendar

Students have access to their activities calendar through an App called Team Up Calendar. They can see all the events details and sign up to participate.

Download the app and open calendar

The calendar shows all of the events included or offered at an added cost for your program with meeting points & times and the link to sign up.

- - Activities in Barcelona
  - Day Trips in the region
  - Weekend Trips

In your calendar you can also see the REQUIRED events you must attend such as:

Orientations the first week or two of your program
Mentor Meetings
Farewell events at the end of your program
Bank Holidays in Spain

To download the App in your phone you need to click here for Android and here for iOS.

Once it is downloaded, open the app and copy and paste your unique link into the space for “calendar key.” This key will be provided to you by your Program Advisor up to 3 months before your arrival, and you can also find it in your mentor email a few weeks before arrival.

You can add a shortcut to your phone by adding a TeamUp widget to the home screen. Click here for more info on how to do so.

You have a day, week or monthly view in your app that will help your organise your time.

HOW TO REMOVE YOUR TEAM UP CALENDAR

STEP 1: Click on the calendar button on your left side menu.

STEP 2: Click on the 3 dots under your current calendar installed.

STEP 3: Click on the option "Remove Calendar".

HOW TO SIGN UP FOR ACTIVITIES & TRIPS

If you want to attend any of the included activities, you are required to sign up in advance. Sign ups will open 2 weeks before the event takes place, with the exception of the Weekend and Overnight trips.

You can sign up for events by clicking on them in your Team Up Calendar. If you open an event, you will see the meeting point and time, a brief description and more resources to get to know better what we are going to do.

To sign up for an activity click on the blue "Signup" button. You will need to enter your Full Name and Email Address.

At the bottom of the event, you are able to see how many people have signed up for a particular activity.

Please note that if you only put your First Name, you will not be added to the sign up (you can see examples on the photo).

HOW TO SIGN UP FOR TRIPS AT AN ADDED COST

There are also trips that you can sign up for at an added cost. These will appear as "optional" in your calendar.

If you wish to sign up for any of these trips you will need to click the link under Sign Up on the description of the event.

You will be directed to our "Excursion Payments". Please complete the form. Under "Excursion" please be sure to select the trip you want to go to from the dropdown options.

Notice that the passport details you enter need to be the same as the passport you will use for travelling. If your passport expires between the time you sign up and the trip takes place, you will need to notify your advisor and submit the new passport details to your mentor once onsite at least 10 days before the trip starts.

Be sure to add the amount specified in the Team Up Calendar as the amount in Payment Details. If the amount paid is different than the amount stated as the price of the trip, the sign up will not be valid.

Sign Up Policy

Weekly Activities, from 24 hours before to 3 days before the event takes place
Day Trips, 3 days before they take place
Weekend Trips, months before they take place, please review exact dates in your calendar.
NOTE: However, exceptions can be made. Always check the deadline on each particular event.

Once the deadline has passed the sign up will automatically close. If you missed a deadline but you still want to go, email either your mentor or Cultural Activities Coordinator to see if you can be added to the attendance list.

There are some activities that are meant for different teams, so please sign up for the one that is for your team.

If there is any event that you want to attend but that conflicts with your classes or working schedule please contact the staff and we will try our best to find another time that works for you.

Program activites rules

Our rules are easy to follow please make sure that if you want to participate you follow them:

- - Punctuality. Come ready at the meeting time that is stipulated in your calendar. We always have room for someone who is 5 minutes late but not more than that. If you are late for a day trip or weekend trip the bus will leave at the time given and won't wait for late arrivals.
  - READ your emails. Sometimes we have last minute changes and even if your calendar is instantly updated we would send you an email. Every time you go on a trip a few days before you will receive a reminder email with the itinerary and what to bring.
  - Respect guides. We work closely with local providers and we are very proud to say we have a very good relationship with them. When attending an activity, always respect the guides. Listen to what are they saying and don't leave the group.
  - Sign up before deadline. If you signed up then show up for the activity and don't show up without having signed up. If you signed up for an event and then realise you cannot attend anymore please make sure your mentor or the Cultural Activities Coordinator knows. If you inform us you are not going to make it once the deadline to sign up is over you will get a card anyways. For Weekend trips you must inform at least 1 month before they take place.

If you break any of these rules you will get a yellow card. Two yellow cards means a red card, and unfortunately that will mean that you can no longer attend any of the program activities.

If you want to integrate your Team Up Calendar in other calendars such as Google Calendar or ICalendar please check this site.