ACMS Admissions Guide

1. System Access & Initial Setup

For logging in and configuring institutional identity and preferences

• Login
  Basic login steps for all users.
  
  

• Dashboard
  Overview of the dashboard layout and navigation.
  
  

• Configuration of the New Environment
  Initial setup of branding, formats, and default settings.
  
  

2. Core Academic Data Setup

This is the foundational structure for all academic operations

• Creating Acceptance and Rejection Letters
  Configure templates for applicant communications.
  
  

• Creating Course Levels (Year/Level)
  Define levels of study (e.g., Year 1, Year 2).
  
  

• Manage Programmes and Batches
  Add academic programmes, assign grading systems, and set batch dates.
  
  

• Create Global Subjects
  Add core and elective subjects/modules to be used across programmes.
  
  

• Assign Global Subjects to Programmes
  Link subjects to academic programmes.
  
  

• Assign Global Subjects to Batches and Levels
  Define which subjects are active per level and cohort.
  
  

• Assign Employees to Subjects
  Allocate instructors to the subjects they will teach.
  
  
  

3. Application Setup

Prepares the system to start receiving student applications

• Add Courses for Application
  Enable programmes to be displayed in the online application form.

• Create Terms and link to programmes
  Define term names, dates, and codes (e.g., Term 1, Semester 2).
  
  

• Set Application Instructions
  Customize the message shown to applicants before submitting the form.
  
  

• Customize the Application Form
  Add, remove, or reorder fields to fit your institution’s data needs.

4. Student Admission Workflow

Admitting and placing students after applications are received

• Student Admission (Manual Entry)
  How to admit students manually.
  
  

• Accepting / Allocating Students to Programmes
  Bulk-approve applicants and assign them to batches and levels.

5. Course Registration Management

Enables active students to register for subjects each term

• Opening Course Registration for Students

Notes:

• Each step builds on the previous one — the checklist must be followed sequentially.

• Each of these guides will link to its own detailed tutorial page with screenshots, bullets, and callouts for each system action

• What is ACMS?
  
  

• Logging in for the First Time
  
  

• Dashboard Overview
  
  

• System Roles Overview (Admin, Employee, Student)

• Adding Courses for Application
  
  

• Creating Academic Terms
  
  

• Adding Application Instructions
  
  

• Customizing the Application Form

• Manage Programmes and Batches
  Add academic programmes, assign grading systems, and set batch dates.
  
  

• Create Global Subjects
  Add core and elective subjects/modules to be used across programmes.
  
  

• Assign Global Subjects to Programmes
  Link subjects to academic programmes.
  
  

• Assign Global Subjects to Batches and Levels
  Define which subjects are active per level and cohort.
  
  

• Assign Employees to Subjects
  Allocate instructors to the subjects they will teach.

• Student Admission (Manual Entry)
  How to admit students manually.
  
  

• Accepting / Allocating Students to Programmes
  Bulk-approve applicants and assign them to batches and levels.

• Opening Course Registration for Students

• Custom Imports
  Import bulk data (e.g., students, employees) using predefined templates.

• Custom Reports
  Build tailored reports for student or employee data using advanced filtering and custom field selections.

• Audit
  Monitor system activities, user behavior, and sensitive data transactions.

• Quick Reports
  Predefined reports for essential administrative tasks. No configuration needed.

• Reports
  Centralized area for frequently accessed datasets and summary counts.

• Sending Emails to Staff, Students, or Batch Groups​
  
  

• SMS Module Overview
  
  

• Event Creation
  
  

• News Publishing