Creating Acceptance and Rejection Letters

This section allows administrators to set up institutional templates for sending Acceptance and Rejection letters to applicants. These templates will be used throughout the admissions process.

Step 2: Fill in the Letter Details

You will see the New Course Category screen like the one below:

Fields Breakdown

📘 Category Setup

• Category Name: e.g. General Admission, Postgraduate, Distance Learning
  
  

📄 Header Section

• Header: Introductory text displayed at the top of the PDF letter
  
  

• Header Height / Width (px): Controls size of header area
  
  

• Header Margin (px): Recommended: 200px
  
  

📄 Footer Section

• Footer: Text shown at the bottom of the PDF
  
  

• Footer Height / Width (px): Controls size of footer area
  
  

• Page Margin (px): Sets whitespace around page content
  
  

• Font Size (px): Suggested 12–14px
  
  

• CC Emails: Additional recipients to be copied when the letter is sent

Step 3: Enter Acceptance Letter Content

Under the Acceptance section:

• Acceptance Email Subject: Subject line of the email sent to accepted applicants
  
  

• Acceptance Letter Body: The message shown in the email (rich text supported)
  
  

• Acceptance Letter PDF: The letter content that will be generated as a downloadable PDF
  
  

Step 4: Add Rejection Letter (Optional)

Expand the Rejection section:

• Enter subject line, email body, and PDF content for rejected applicants
  
  

You may also optionally configure Confirmation, and Upload Attachments.

Step 5: Save the Template

Once all sections are complete:

• Click Save (bottom-right corner)
  
  

• The letter template is now available for use during applicant status updates
  
  

💬 Notes

1. You can return at any time to edit existing letter categories
   
   

2. Each programme created in the system is linked to a specific letter category via course settings