Manual Student Admission

In the admissions process, academic staff will primarily work within the Academics section of the platform. Here, they can access the Students tab, which provides a comprehensive view of all students currently enrolled in the institution. This feature is essential for managing student records and facilitating manual admissions for those who did not apply online, such as applicants who submitted their materials via mail.

To admit a student manually, staff will click on the Student Admission button, which directs them to the Student Admission Form. 

Complete each section of the form with the applicant's details, just as they would fill it out online.

Below are the key fields and sections included in the form:

General Information

• Admission Number*: Automatically generated unique identifier for each student.

• Admission Date*: The date of admission (e.g., 24/10/2024).

• National ID or Passport No.: Identification number for the student.

Personal Details

• First Name*: The student's first name.

• Middle Name: Optional field for the student's middle name.

• Last Name: The student's surname.

• Date of Birth*: The student's birthdate (e.g., 24/10/2019).

• Sex: Selection between Male or Female.

• Blood Group: The student's blood type.

• Birth Place: The place of birth of the student.

• Nationality: The student’s nationality.

• Mother Tongue: The student's first language.

• Category: Classification of the student (e.g., local, international).

• Religion: The student’s religious affiliation.

Contact Details

• Address Line 1: Primary address of the student.

• Address Line 2: Additional address information (optional).

• Town: The town or city of residence.

• Province: The province or state of residence.

• PIN Code: Postal code for the address.

• Country: The country of residence.

• Phone: Landline number (if applicable).

• Mobile: Mobile phone number.

• Email*: Primary email address of the student.

• Secondary Email: Optional additional email address.

Programme & Batch Details

• Programme*: The academic program the student is applying for.

• Batch*: The specific batch or cohort for the programme.

• Student Current Level*: Current academic level of the student.

• Applicant Category: Classification of the applicant (e.g., new, transfer).

Settings

• Biometric ID: Option to enter biometric identification details.

• Enable SMS Features: Option to enable SMS notifications for the student.

• Enable E-mail Features: Option to enable email notifications for the student.

• Tuition Waiver: Indication of any tuition fee waivers applicable to the student.

• Upload User's Photo: Option to upload a photograph of the student, with a maximum image size of 500KB.

Upon completing the admission process, the new student will receive an email containing their login credentials, allowing them to access the system and begin their academic journey. This streamlined process ensures that all necessary information is captured and that students are onboarded efficiently, contributing to a smooth operational flow within the institution.

When to Use Manual Entry

• For walk-in applicants without access to the online portal
  
  

• For data imports from legacy systems