New ACMS Environment Configuration

 This guide is intended for System Administrators who are setting up ACMS for a new institution or instance. The configuration process defines how the system will operate, including branding, structure, formats, and defaults.

Step 1: Access General Settings

1. Log in to the ACMS portal.
   
   

2. From the left-hand menu, go to Administration.
   
   

3. Click Settings, then select General Settings.

Step 2: Fill in Institution Details

Complete the form fields with the institution’s official information:

• Institution/School Name
  
  

• Address
  
  

• Phone Number
  
  

• Institution Type (e.g., university, college)
  
  

• Student Attendance Type (daily, weekly, etc.)
  
  

• Start Day of the Week (e.g., Monday)
  
  

• Financial Year Start and End Dates

Step 3: Define System Format Preferences

• Date Format: Choose how dates will be displayed (e.g., DD/MM/YYYY).
  
  

• Date Separator: Define how elements of the date are separated (e.g., "/", "-", ".").
  
  

• Currency Type: Select the default currency (e.g., ZMW, USD).
  
  

• Precision Count: Set decimal precision for financial values.

Step 4: Apply Branding

• Upload Institution Logo: Used across the system (max file size: 500KB).
  
  

• Upload Registration Form Logo: Optional logo specific to application forms.
  
  

• Select Theme Colors and Fonts: Match the look of the portal to institutional branding.
  
  

• Choose System Font Style for a consistent appearance.

Step 5: Set Academic and Admin Preferences

• Enable/disable the following options as needed:
  
  

  • Auto-increment for student admission numbers
    
    

  • Auto-increment for employee IDs
    
    

  • Password change required on first login
    
    

  • Sibling tracking for students
    
    

  • News comment moderation
    
    

  • Applicant notifications to admins
    
    

• Enter Applicant Notification Email Address (where alerts about new applications are sent)

Step 6: Configure Email Templates (Optional)

• Predefine messages to be sent to applicants upon status updates
  
  

• Include subject lines, email bodies, and any custom message formats
  
  

Step 7: Save Your Configuration

Once all fields have been reviewed and completed:

• Click Save or Update at the bottom of the page.
  
  

• The environment will be configured with your institution’s custom settings.

💡 Note: You can return to General Settings anytime to modify the configuration.