November 12, 2025

Dedham PTF - Meeting Minutes

Wednesday, November 12, 2025 • 5:30 p.m. • Music Room

1. Call to Order & Welcome (Katie McCourt, President)

   1. Introduction / Sign-In

      1. In attendance: Katie McCourt, Madeline Wright, Jody Butilier, Lindsey McMorrow, Jerry Troger, Karl Whitham, Annie Goodwin, Agnes Robinson, Tom Christie

2. Approval of October Minutes

   1. Approved

3. Treasurer’s Report (Jody Butilier)

   1. Checking: $14,347.61

   2. Savings: $2,697.12

   3. PayPal: $307.20

   4. Total Funds Available: $17,351.93

   5. Reimbursements/Recent Deposits

      1. $68.53 Reimbursement for drinks (Jody) 

         1. Approved

   6. Upcoming Expenditures

      1. None

4. Principal/Teacher Updates/Voting

   1. Requests/Upcoming Projects

      1. Annie Goodwin - $350 Audubon Fun Forest Friday Seasonal Programs

         1. approved

      2. Tom Christie - $1,102.99 Microphones (4 condenser mics and snake)

         1. Up to $1500 approved

5. Christmas Market

   1. Vendor count: 14

   2. Additional tables:

      1. Student council bake sale

      2. Drama club raffle

      3. 8th graders’ ceramic ornaments 

      4. PTF: 

         1. Hot chocolate (Katie will try Dunkin again)

         2. Cider (Madeline)

         3. Leftover drinks from Trunk or Treat

      5. Discussion about table locations

   3. Santa can’t make it

      1. Kate and Madeline will look into back ups

6. Events & Fundraisers

   1. Bottle Drive

      1. No response from Greg Hawes

      2. Continue to contact restaurants and look for bottle transport

   2. Spring Fling/End of Year Event

      1. Still looking for organizers

      2. Lindsey will help if needed

      3. $600 for Peakes Hill Lodge last year

   3. Discussion of possible calendar fundraiser

      1. Gift cards or scratch offs with one winner 

   4. Discussion of parents paying $10 to have child’s name on digital board for their birthday. Can also donate extra for other children.

7. Volunteer & Communications

   1. Committee Needs & Open Roles

      1. New communication role discussion

         1. Katie and Madeline will split responsibilities

   2. Communication - FB Push!

      1. Reach out to Pre-K and Kindergarten parents

8. New Business/Open Floor

   1. No new business

9. Action Items & Next Meeting

   1. Recap Assignments & Deadlines

      1. Christmas market Dec. 7 noon–4:00 p.m.

   2. Next Meeting Date/Time

      1. Dec. 9 at 5:30 p.m.

Adjourned 6:34 p.m.