April 8, 2025

Dedham School PTF Meeting Agenda

Date: Tuesday, April 8, 2025 Time: 5:30 PM

Location: Music Room

1. Welcome & Introductions

   • Jerry Troger, Jody Butilier, Douglas Wright, Madeline Wright, Katie McCourt, Lindsey McMorrow
     
     

2. Review and Approval of Minutes from March Meeting

   • Approved, no discussion
     
     

3. Treasurer’s Report

   • Checking Balance: $5,237.25

   • Savings Balance: $8,696.09

   • PayPal Update, 2% + 0.49 fee on all transactions, QR code forthcoming

   • Bank account below 5k gets charged $10/month

   • Stompers & color run checks coming in from Holyoke and Atlantic Landscaping
     
     

4. Request for Funds

   • Agnes Robinson – 7th Grade Challenger Learning Center: $435, approved

   • Beth Handley – Gotcha Prizes: <=$150, approved

5. Upcoming Events & Planning

   • Color Run Update: $2,000 deposited

     • ~ $4250 potential

     • Sponsor advertising ideas discussed:

       1. Banner on the fence, advertising the sponsors

       2. Could use the marquee

       3. Do sponsors already have their own banners to post for the day?

       4. Ponchos?

          1. 100 1.39/each w/ print (White’s)

          2. 100 / $50 (amazon)

     • Supplies required:

       1. Goo: $120 / 20 gallons (amazon)

       2. Shooters:

       3. Glasses: 48 / $32 sunglasses

       4. =<$250 for goo, glasses, ponchos, shooters, approved, Jerry Troger to buy

     • Date

       1. June 2nd 

       2. Tacked onto the end of field day, in discussion with Mr. Pearson

   • May 22nd field day with friends, more details to come from Mr. Pearson

   • Company names on the marquee, as a longer term trickle income

   • 8th Grade Graduation: Anticipate upcoming requests (T-shirts, flowers, and possibly more)

   • Field Day: June 2 (Rain Date June 3) – Check in with Kate and Madeline, Brook to be involved

   • Waterfront Concert: Do we pass this year or try again?

     • Volunteers have been hard to come by in recent years but it's easy work for a chunk of money

     • Putting off a decision till they announce a date

   • Spring Family Dance 10th May:

     • Up to $450 more needed, approved

     • $200 deposit already paid to Peaks Hill (due may 3rd)

     • Food est. $175–$250

     • DJ: $200 value (donating services)

   • Clothing Donation Update,

     • Collection is going well, aim for June to organize and decide upon a time to sell

   • Teacher Appreciation:

     • Total for Gifts: $891.55, approved
       
       

6. Discussion: Moving Meetings to 2nd Wednesday of the Month

   • Moved, starting May 14th
     
     

7. Open Forum

   • Questions, Suggestions, and New Ideas

   • Tim Bush officially no longer president of PTF

   • Centennial for Lucerne Inn

   • 250 anniversary Dedham demon minuteman logo
     
     

8. Next Meeting Date

   • May 14th

9. Adjournment

   • 6:51pm