March 11, 2025

Dedham School Parents, Teachers, and Friends (PTF) Meeting Agenda Date: Tuesday, March 11, 2025 

Time: 5:30 PM 

Location: Dedham School Music Room 

1. Call to Order:

 5:34 by Jody

2. Roll Call: 

Larry Clement, Jody Butilier, Katie McCourt, Douglas Wright, Madeline Wright,

Karl Whitham

3. Approval February Minutes:

Approved

4. Treasurer’s Report:

• Financial update on PTF funds

• Current balance of accounts: 

  • Checking: $489.75

  • Savings: $10,695.69 

5. PayPal Update:

Connected to checking business account

We’ll have a QR code to share at future events for tip gathering

6. Request for Funds:

• Agnes Robinson - $292.50 for lunch for 24 students and 2 teachers attending the UMaine Math Meet (approved)

• Vote to approve $200 for deposit for Peaks Hill for Spring family dance (approved)

7. Teacher Appreciation Gifts:

Aiming for May 5-9, 2025 

We pretty much settled on the gift, Karl to follow up with Wights.

8. Discussion points:

• Gift basket for Mr Pearson seems excessive and we find ourselves wondering where to draw the line.

• End of school year used clothing sale

  • We’ll start with a call for gently used clothing donations, Madeline to helm

    • Madeline to create flyer

    • Hand flyer to Donna to post in corridor, 

    • Email to Kathy Bailey for website

    • Madeline to email Larry to pass on to teachers

    • Katie to bring tote for collection

• Spring Fling Family Dance Update – May 10th, 5:30-7:30 PM

  • Host voiced concerns related to messes; no confetti, paint, etc.

  • Raffle to include tickets to Goo Goo Dolls at the Waterfront concerts

  • Potential price range $20 - 25 / family

  • Cinco de mayo theme

  • Dj = Izzy

  • Windswept gardens donating flowers

  • Face Painting

  • No outside food but outside desserts 

• May Calendar Raffle – About ready to roll out

• 8th Grade Graduation – we need to consider planning and PTF involvement 

• Field Day – Volunteers needs and logistics considered, Brook to assist 

• Color Run 

  • ~$4250 from sponsors, not finalized, names/logos to be printed on something, maybe ponchos, Katie to research

  • Survey staff, see if they’ve got a preferred date?

  • Tim Pearson, check course setup

9. New Business / Old Business 

10. Adjournment: 6:25pm

- Confirm next meeting date = April 8th