May 09, 2023 Dedham PTF Meeting Agenda

5:30pm School 

1. Attendance / sign-in 

Jerry Troger, Jody Butilier, Douglas Wright, Madeline Wright, Mr. Paul, Mrs. Kearns

2. Approval of April Minutes

• Motion to approve (Jody/Mr. Paul second)

• Corrections: Erika Haulk was on the phone and Amy was in person

• Jerry will post on line (unanimously accepted)

3. Treasurer’s Report

Checking balance: $10688.70 (post payouts ~8,000)

Jody’s report: (current balance: more like $8,000) 

Did get another check from Amazon Smile ($36.90)

Scrip Saving balance:  $2193.67

History: Script is a ‘buy gift cards in bulk’ program.  LIst of vendors to purchase cards from and we get a percentage back from those card sales. This is ‘passive’ fundraising.  Currently, nobody has stepped forward to run with this program.  It’s earning interest right now. (9 cents/month)

4. New member recruitment (Secretary)

Still looking for a full time secretary.  Spread the word to other parents.  ‘Requirement’ is to be present (even via Zoom) each month. 

5.  Color Run details

Similar to last year, it seems like people are waiting to sign up. Jerry is looking into getting a sponsorship (cautiously optimistic). 

• Jerry needs to reach out to Tim to see where he stands with helping set up for the Color Run. PA/microphone the day of.  

6. Request of funds

• Julia Kearns: Graduation Celebration Support

Tshirts: $400.00

• Approved $400.00 

• Jerry: will reach out to Morton’s Moo to see about ice cream

• Kathy Snyder: Graduation Flowers (2022: $653.68)

2023 request:  $559.54  Annual request

• Approved

• Teacher Appreciation $32.00

T shirts going out Thursday

(Doing special appreciation events all week long)

• Tim Pearson: $184.00 Field Day Field day w/ friends

This is the cost of 24 t shirts which will be collected and used in years to come

• Approved

• Tim Pearson: $300.00 Field Day PK - 4th

Annual funding

• Approved

7. Spring Fling recap 

24 tickets were sold. 

Total amount raised:  $435.00

8. Science Sink receipts

The sink was purchased.  PTF needs a receipt

• Mr. Paul will look into that

• PTF approved up to $400.00

9. Retiring Teachers

• Julia Kearns (since 2019)

• Cathy Hughes (since 1987)

• Linda Christie (since1981)

Ideas:  Trees/plaques/portrait of school in pencil with framing

Things they could do and get in within the next month or so. 

Mr. Paul: the only other tree is the one for Mr. Norton

Park bench.

10.  Next Few Months: 

• May: Color Run (21st), Teacher Appreciation Week (05/01 - 05/05) 

• June / July: No meeting in July (last meeting in June) 

• July / August:  Bangor Waterfront Concert

Waiting to see if we are selected- we are on the list, but not sure about selection yet. 

End of the year survey- Looking to get that out at the end of year rather than beginning of the year. 

• Jody will reach out to Erika to see if a survey via QR code can be done again.

        11.  Old Business / New Business

12. Adjournment

6:12

Next Meeting: June 13th, 2023

• This is graduation night

• Changed next meeting to June 6 at 4:30