May 14, 2025

Dedham School PTF Meeting          Date: Wednesday, May 14, 2025; 5:30 PM 

Location: Dedham School Library

1. Welcome & Introductions: Jerry Troger, Jennifer, Madeline Wright, Jody Butillier, Lindsy, Katie McCourt, Doug Wright, Carl Witham, Tim Pearson

2. Approval of Previous Meeting Minutes (Approved)

3. Treasurer’s Report 

● Review of recent expenditures 

● Upcoming budgeted expenses 

● Account balance 

• Checking $9326.29

• $1245 coming from spring fling

• Script $2696.39

4. Request for Funds 

• May 22 – Field Day With Friends 

  • Request: $100 for pizzas & supplies (Approved)

• June 2 – PK–4 Field Day

  • Request: Up to $300 for field day supplies (Approved)

• Additional teacher, staff, or committee requests 

• Annie Goodwin

  • $350 for outdoor event, Maine Audubon fun forest friday, 8th graders & kindergarteners (Approved)

• Ms Robinson

  • $45.65 poster board for art supplies (Approved)

  • Of note, ~$300 has come in from artsonia this year.

• $900 for 8th grade tshirts & flowers for graduation (Approved)

  • $600 flowers / $300 shirts

    • Might be able to cut costs swapping the roses for carnations

    • Shop around / contacts

    • 18 kids & a couple for the staff

    • Jennifer to email Beth 

5. Committee & Event Reports 

• Teacher Appreciation Week recap 

• Spring Fling recap 

  • Unused Gift cards in our hand, from the Spring Fling

    • Wheel of fun for teachers

    • Concert series Parking lot gift

  • Took place at Peaks hill lodge. About seventy people showed, not a bad turnout but not as successful as we’d hoped. Silent auction raised $980 and $335 came from ticket sales. There was a $600 cost for the venue and food and drinks leaving about $715 back to the PTF.

  • One note; pre-selling at the last one may have led to better attendance than this year. 

• Field Day planning 

  • GM pickle buckets, ask them to donate for the event

  • Slide, tunnel of shooters (gauntlet), hose

  • Unlikely to get middle school given scheduling 

• 8th Grade Celebration 

• Clothes donations / yard sale

  • 8th of June

  • $20 a table to sell as a vendor

  • 9am - 12pm

  • Outside / gym

  • Signs along the road

  • Flyer: event and invitation for table rent

  • Marquee

  • Madeline to organize

6. Old & New Business 

• Microphone sound system overhaul

  • Patchwork solution over 3 decades

    • Sound mic expert audit

    • The mics themselves

  • Grants

  • Use concert series as a targeted fundraiser for this?

    • How to pull in volunteers?

    • Might there be interest from NESCOM to assist, through grants or older/discounted equipment?

    • Katie to Communicate with Mr Christie regarding the above

• Use the website as a call for action, donations

• Maine teacher of the year, Hancock County, Annie Goodwin

• Teacher appreciation gifts discussed

• Open board positions 

  • Vice president position is open

• A gift for Mrs Frederick, retiring after 40 years

  • She’s had a consistent connection with the community over her career, particularly the elderly.

  • Press the students to ask their teachers for any ideas.

7. Open Forum 

• Getting a PTF phone number, emails are might be getting ignored

8. Adjournment: 7pm

Next meeting 11th of June