March 12, 2024

March 12, 2024 Dedham PTF Meeting Notes

5:30pm at Dedham School

1. Call to Order / Sign in 5:35pm: Tim Bush, Jody Butilier, Doug Wright, Tim Pearson, Katie MaCourt, Brian Butilier, Carl Whitham, Jerry Troger

2. Approval of February Minutes

   • Approved with adjustment to spotlights total (see #6)

3. Treasurer’s Report

   • Checking balance: $8,478.48 (Staff Gifts still not paid for)

   • Scrip Saving balance: $2,194.59 (+.09)

   • Staff gifts ready for pick up

4. March: Winter Carnival Meeting – Tuesday March 26th 5:30

   • Take a new look at this.  Last task force meeting plan was for the majority of activities to be winter related (i.e. outdoors) and now we have no snow!  

   • Do we want to make this a Spring Carnival now?

     • Possible activities:

       • 3rd annual color run? @ 1

       • Smores, face painting, cake walk, palinko, ring toss, hot cocoa, photo booth, bounce house

       • Food trucks

         • darlings donation

         • smoke and steal, kostas

     • postpone to May, possible May 5th? 11 - 3

5. Field Day: pre-k - 4th hosted/organized by ptf, June 3rd - 7th?

   • how different from color run / spring carnival

   • past field days ran between $200 - 300

   • get list of event from Mr. Pearson

   • food events are tricky due to allergies

   • if weather is unhelpful we can bring it inside for some events

   • bicycle rodeo is an 3rd party outside option, research bicycle coalition of maine

6. Spot Lights – Cost came in $107.70, above the quote 3 year protection plan, approved

7. Solar Eclipse 

   • Flyers, Total Cost, How will patrons pick them up

   • STATUS: holding pattern, potential lawsuit if one misuses glasses

8. Golf Tournament

   • New committee to meet the first week of April with a goal of an August tournament. Location and date TBD

9. Request of funds: 

   • None

10. Old Business / New Business

    • Do we need help bringing the donated bottles to Stompers? Nope, Stompers does it.

11. Adjournment:

    • 6:29pm

Next Meeting: April 9th, 2024 5:30pm