Elected Members
Ex Officio Members
Agenda / minutes
Minutes of the previous meeting
Continuing projects - code (CF), apps (AA), feedback on isbns (CF), procedures (CF)
ETHICOMP 2018 Debrief
Thanks to everyone for running, particularly GP and the organisers; SC members for stepping in where needed; students for helping; PC/CC for excellent organisation of the conference. Excellent conference, with excellent keynotes and interesting talks.
Conference & Programme Chair (MW)
student track did not work in terms of audience; students would rather be incorporated into the main programme - student submissions could optionally flag up as student for reviewer leniency but submit as normal track and throw in the mix for programme (no separate student track). Student flag on programme. Plus encouragement of community to attend student flagged event.
Some authors of abstracts did not submit full papers; perhaps full paper presentations and a separate abstract presentation time - flexibility? 20 abstracts withdrawn due to lack of time, but long lede time on papers - conference. Offer these authors a lightning talk? "Birds of a Feather" session with different subjects outside of conference time? Lightning talks as intro to the poster given in a plenary session - add to poster session options?
CF to write up these options to give to programme/conference chairs to decide what they can do. Need an awareness of different reasons for not submission - maybe they just didn't get time and could still give a good talk, or maybe they didn't have the content beyond the abstract; should talk individually to authors who didn't submit to find out what would work best for them.
Organisers (GP)
Have not debriefed yet; will circulate to committee (GP)
Interdisciplinarity of keynotes was well received
Other observations to learn from for next time (open discussion)
Social media went well
Orbit not recognised by Polish authorities (not indexed at all)
Newcomers meeting went well, keep that one going
Some confusion about how long the presentations were to be - this should be stipulated at the time of the call for papers/or at least far earlier than we did this year (write into procedures CF).
Post ETHICOMP steps
Feedback (MW to organise feedback form)
GP, AE & MW to work on it together with MA
Poland-specific survey & more general survey questions; send to E-N & E-A? (send to E-A)
AA to add ethicomp-next to ethicomp-announce & clear ethicomp-next list
Elections
RV to pass on the election knowledge to WK and KG
send call for nominations
then collect info for them,
then election - need to find new software
Deputy chair role in upcoming election cycle - for when the chair is not available; decided by SC.
Any other business
Theme for next ethicomp? None yet.
Next meeting w/c 3 December (CF)