2018-09-11

Agenda / minutes

• • Minutes of the previous meeting

    • actions are highlighted in bold

  • Minutes agreed

  • Matters arising

    • Code of Conduct (AA + CF)

      • Consultation comments being taken into account

    • Catherine to make next edit (CF)

    • Updates to the procedures "below the line" (CF)

    • discuss at post 2018 meeting

    • ISBNs (DG,CF)

      • Don has found ISBN place

      • Abstracts or full papers

      • Prestige of ETHICOMP papers a consideration

      • People who need ETHICOMP references as well

      • Suggestion: proceeding of abstracts + full papers where authors request/opt-out?

      • Suggestion: 2 proceedings, one for abstracts, one for full papers?

    • Public consultation via form/newsletter (CF)

    • Tracks discussion update (BF)

    • (Discussion with MW and RV, post-18)

  • ETHICOMP 2018

    • Programme and keynotes (MW)

      • a few adjustments made and dealt with

      • all keynotes in place (2 academics, 1 industry)

    • Payments/Registration (GP/MW)

      • Seems to have been worked out, minor issues being worked out with a couple of individuals

    • Local organisation (GP)

      • seems to be sorted

      • 20+ people interested in tour

    • Social (WK)

      • Night before - having a meetup point especially for newcomers, then split up into smaller groups for restaurants

      • Need volunteers to take a few new people for dinner

      • Communications about this probably next week (need to work out details first) (MW, WK)

    • Live stream/record a session or two (GP to organise)

      • with consent

      • Streaming of the presentation, not Q&A

      • Track chairs have expressed interest, and code of ethics panel

    • SC business at ETHICOMP

      • original open session time was taken by walking tour of Gdansk (local organiser desire)

      • all the other scheduling constraints meant no time for open session

      • Feedback form: Link to google form. Announce at beginning of joint sessions. (MW to organise)

        • Track organisation

        • Topic suggestions

        • Venue feedback

        • Extra activities (cultural)

        • Keynote feedback

        • Improvements for next time

  • ETHICOMP newsletter

    • Suggestions for content (all - send to CF)

  • ETHICOMP 2020

    • details for announcement

  • CF to meet with Mario

• Any other business

  • Apps for ETHICOMP (program etc.) (AA)

  • Offer: Finland for 2021? (Janni, Olli, CC/PC; Kai local org)

  • Next meeting

    • ETHICOMP debrief w/c 8,15th Oct (CF to organise)