2018-03-13

Agenda / minutes

• • Minutes of the previous meeting

    • Accepted

  • Matters arising

    • Selection of JICES papers (MW, AE, GP)

      • Procedure as proposed by Simon

      • Invitations out before the conference

    • Code of conduct (AA)

      • Andrew went through the second draft of the Code of Conduct

      • suggestion to add more to the positive tone to beginning of CoC draft

      • other changes in discussion with the SC

      • Anonymity and reporting changes

    • Draft 3 by next meeting (AA)

    • Keynotes (MW)

      • one lined up and waiting for acceptance of 2nd

      • list of 10-12 people to try to arrange

      • If anyone has any suggestions please send them to MW

  • ETHICOMP procedures (affecting ETHICOMP 2018)

    • Proposal from the community to allow for "soft rejections", i.e. ability to revise & resubmit within a certain time/challenge reviews. (CF)

      • generally accepted that the future ETHICOMPs will have a "soft reject" option with the ability to revise & resubmit, made clear to submitters and also to track chairs/programme chairs etc.

    • Options on the above for ETHICOMP 2018

      • discussion about different options: 1) no change; 2) allow authors to revise and resubmit; 3) conflicting reviews receive a third review by SC member

      • After much discussion, a vote was held and there was agreement to discuss future ETHICOMP procedures to include soft reject but for the current decisions to hold.

    • CF to send email

    • General communications on SC activities

      • Agreed to send out a newsletter with activities the SC is up to, maybe a profile "every so often" (trying for every couple of months!) (CF)

  • Update on ETHICOMP 2018 (MW, AE)

  • Political climate in Poland - skype in or remotely present paper

    • payment if skypeing in discussed on a one-on-one basis

    • should be exception not rule

    • Hotel information - in discussion with Polish organisers

    • Local infrastructure in discussion with organisers

    • Registration website in progress, looking like money transfers only, not credit cards

  • ETHICOMP procedures (ETHICOMP 2020)

    • How to deal with space/time vs. quality vs. multiple submissions vs. early career vs. established scholars

      • Not enough time to get to this. Will be discussed in next meeting.

  • CF to organise discussion topic list

• Any other business

  • • Next meeting: papers are due May 25th; Mid May next meeting (CF)