2015-04-24

Participants

Agenda / minutes

• • Minutes of the previous meeting

  • Matters arising

    • https://sites.google.com/site/ethicompsc/meetings/2015-03-13

    • outstanding

      • Action: Andrew to look into open access options, liaise with Mark

      • Action: Andrew to write memo and send to Bernd and Mark

      • Andrew has contacted other groups

      • Andrew has contacted other groups

        • SSIT response (IEEE) are interested

        • Andrew to follow up with IACAP, CEPE,

        • other groups: IFIP, SPT

        • reach out to other organisations, BCS CEPIS

  • ETHICOMP 2015

    • update on papers, acceptances etc

      • Action: Bernd to contact Mark about final acceptance

    • keynotes

      • all sorted

    • INSEIT sponsorship?

      • to explore collaboration with INSEIT in future conference

    • publication

      • (Diane) Can the publishing intentions be made well clear to submitters AHEAD of their submission (it MAY alter their decisions to submit, and how)

      • principle: all abstracts to submit full paper

      • open access: if possible with low overhead

        • Action: Bernd to discuss with Mark

    • New formats

      • (Diane) Any input needed on this? How will it fit with the still fairly traditional format of ETHICOMP?

      • Action: to be discussed in conjunction with programme

      • Action: have SC meeting in programme

• Steering Committee TOR, membership

  • see my email 13.03.2015

    • https://sites.google.com/site/ethicompsc/members

    • on second thought, I am not sure this is complete and has been properly updated. Catherine was re-elected, wasn’t she? That should extend her tenure until 2017. Any other mistakes?

      • one problem of the current structure is that we do not distinguish between elected members and individuals who are members because of the office they hold, e.g. conference chair, programme chair.

    • I would like to make the following suggestion: elected members stay for three ETHICOMPs, as agreed in the terms of reference. Ex officio members become members as soon as they are identified and then stay for the conference they are involved in and one more. They are of course free to stand for election after that.

      • If we follow this suggestion, then the following ex officio members will rotate out with ETHICOMP 2015:

        • Andy (Sheffield conference)

        • Kiyoshi (Tokyo conference)

        • Shalini (Paris)

        • Charles (Paris)

        • Anne (Denmark)

    • This would leave the following as elected members to rotate out after the 2017 conference:

      • • Diane

        • Gosia

        • Alberto

        • Bill

    • Richard would stay as coming conference chair in 2017, so would Fran, if she wishes. They would both stay on until the subsequent conference

    • If we follow this idea, then all members would have a clear term of office except one, which is me. I would be grateful for any suggestions on how I could rotate out. One would be to have an election of the chair of the SC and the chair could then have a similar role to the ex officio members. We could also elect the SC chair on a less frequent basis, to ensure continuity.

      • Diane's comment (email 13.03.2015): Could we think about an "ex-Chair/present Chair/incoming Chair" style approach so that there is always a form of succession that permits a degree of overlap and mutual support? If you would rotate-out after the 2017 conf, it would permit already the team working towards selection/decision about a "next chair" who would emerge out of the new members likely to be brought on board post-the 2015 conference (or those already on board), someone who would be able to "shadow" you in the 2015-2017 time-period. It would mean that you would still have to stay on board, but in a more a "godfather" role 2017+ (I.e., no longer elected and no longer formal).

    • Agreement: elect a SC chair, tenure of 2 conferences. Re-election is possible. If the Chair's term expires during their tenure, their tenure will be extended by one cycle.

      • Elect new chair after committee has been constituted post ETHICOMP 2015.

      • Action: Bernd to update ToR and circulate

• ETHICOMP 2016/7

  • call for expressions of interest

    • two expressions of interest, both from Italy, some further interest from Ireland, Argentina.

  • End of May full proposal.

• ETHICOMP beyond

  • (Diane) Perhaps he hasn't yet contacted IFIP (or perhaps he contacted e.g., 9.2.2 or a TC other than TC9):at least I personally did not yet receive anything from him.

    • postponed, as Andrew was absent

• Any other business

  • • n/a

  • Next meeting

    • 12.06.2015 13.00 UK time