2017-07-13

Guests:

Agenda / minutes

• • Minutes of the previous meeting

  • Matters arising

    • Action: to circulate the lessons learned (see below)

      • conference chair to reflect

    • Actions: host to contribute

    • Action: AAA to look into different categories of broadcast list (see below)

      • Action: BS to explore why email to JISCmail did not go out

      • Actions: BS to set up two list: ETHICOMP-announce and ETHICOMP-next, give admin rights to Andrew

        • discussion list to be explored as and when

  • Action: local organisers to circulate budget once it is finalised

    • Action: Richard to organise election

  • ETHICOMP 2017

    • Review (see below)

      • to be reviewed by incoming chair prior

      • problems with numbers of registrations and names; info was given too late; people could not join the dinner

  • budget

    • • Paola to circulate

  • ETHICOMP 2018

    • Conference chair / programme chair

      • Marty is willing to serve as conference chair

      • He has talked with Alexis Elder as possible programme chair

      • Decision: SC approved unanimously.

      • call for track chairs to go out soon

        • but: be careful in vetting

    • next steps / dates

      • Action Gosia: explore possibility of SI in JICES for best papers, maybe other SIs as well.

      • plan for cfp, review etc?

      • budget planning, payments

      • add Mario to list for 2020

  • SC matters

    • Election 2017

      • election of new members

      • election of new SC chair

  • mailing list

    • Code of conduct

      • Action: Andrew to look into

    • working conference on smart Tourism, Buxton 2019

      • SC approves

  • Any other business

    • n/a

• Next meeting

  • doodle for September, prior to

Comments / lessons learned from 2017 conference:

1. CEPE/ETHICOMP 2017:

--"best combined conference to date"

--still some rough edges

--there needs to be clarity about whether it is "joint" or "federated"

--How do I know which conference to submit to/present at?

--The review process seemed to lack consistency (CEPE reviewers using CEPE standards for ETHICOMP papers and vice versa).

2. There were all sorts of concerns about publication of proceedings.

Who sees them? When do they see them? For how long do they persist?

These things need to be sorted out in advance and made clear to authors.

3. Please list the reviewers publicly and persistently so that faculty can include it in their professional review packages.

4. Oliver suggested that 3-5 papers might be submitted to the Australian Journal of Information Systems ...

5. Communication needs to be buttoned up. There should be a communication channel for social events for attendees. There are at least three separate communication channels needed: registrants, authors, and "the ETHICOMP community."

6. There needs to be clarity about the sorts of papers we want. Is there a possibility for position papers?

7. A suggestion for a lightening talks session.

8. To address inclusivity consider adding Skype presentations and live broadcasts.

9. ETHICOMP would be well-served by having a website with a list of past conferences and at least the titles/authors of the papers presented at each. (Simon Rogerson said he is working on this.)

10. Make the proceedings available in advance to the entire ETHICOMP community.

11. Consider suggesting/hosting an ETHICOMP Working Conference that reaches out to people in other parts of the world or "non-standard"

ETHICOMP communities.

12. Ensure there is clarity about whether someone has access to the conference dinner.

Proposed mailing lists

Ethicomp-Announce

Subscribers:

Automatically subscribe anyone who has attended Ethicomp in the last three times and allow self-subscription/unsubscription.

Allowed Posters:

The Chairs of the upcoming Ethicomp, Chair of the Steering Commitee and other members of the SC as approved by the SC.

Moderation status: moderated (in case of spoofing)

Ethicomp-Voting

Subscribers:

Subscribers:

Automatically subscribe anyone who has attended Ethicomp in the last three times and do not allow self-subscription, but allow unsubscription.

Allowed Posters:

Chair of the Steering Commitee, returning officer(s) for upcoming elections.

Moderation status: moderated (in case of spoofing)

Ethicomp-Discuss

Subscribers:

Self-subscription. Announce this on Ethicomp-Announce once it's available.

Moderation status: not moderated unless there are complaints about the conduct of someone from an email address, which can then be individually moderated or banned from posting.

Allowed Posters:

All subscribers.

This could perhaps be connected to/merged with a Discourse site or similar, or set up to cross-pollinate with something like a Facebook Group.

Ethicomp-Next-Announce

Subscribers: Registered members of the upcoming Ethicomp. Re-populate list each occurrence. Announce its existence on Ethicomp-Announce and allow self-subscription.

Allowed Posters:

Chairs of upcoming Ethicomp, anyone else they nominate, Chair of SC, other SC members as authorised by SC.

In addition, the Esychair facility can be used to contact the corresponding authors of all submited/accepted/whatever papers, when needed but making sure to only use that for things which are specific to authors/presenters.