Calendar
The Calendar tool helps students and instructors to visualize course events in multiple views and enables integration of course content.
Sorting & Filtering
Calendar Views
Your Brightspace Calendar can be customized to fit your needs. You can filter your Calendar to show tasks in:
Agenda View: See all of your Calendar Tasks at once and filter by Date, Course, or Category
Day: See all of the tasks for a specified day in a list from the beginning to the end of your set calendar times. You can adjust these times in the Calendar Settings under Core Hours.
Week: See all of the tasks for a specified week by day. You can adjust if you would like to include weekends by selecting/deselecting the checkbox in the Calendar Settings under Core Hours.
Month: See all of the tasks for a specified month by day
List: See all tasks for a given course in a list sorted by date. You can filter this list by activity at the top.
View All Course Calendars
By default, you will only see the calendar for the course you are in. However, you can change this by:
In the Calendar Tool, select the down arrow next to the course name
Select Show All Calendars from the pop-up menu
Note that you can remove a calendar from the list by clicking the X next to a course in the list. This will allow you to see all of the courses you want to see. You can always add a calendar by clicking the + button at the top of the pop-up menu. You can also click on a course in the pop-up menu to only view that course.
Calendar Tasks
Tasks act similar to a checklist for instructors. It is only visible to the instructor and additional options include the ability to set due dates with notes. The following tutorial will demonstrate how to add a task, add dates to a task, and complete a task.
Adding a Task
Click Calendar on the Calendar Widget, or select the down arrow and click Go to Calendar
Click the "Add a Task" to create a new task
Once you have created a new task, you can set a Due Date or a Note
Completing Tasks
To complete a task, select the checkbox next to a task. Once you select the checkbox, the task should be removed from the task list.
You can view completed tasks, and bring tasks back if they were checked accidentally, by selecting View Completed Tasks.
Adding Start Dates and End Dates
In the activity (Assignments, Discussions, Quizzes, etc.) add a Start Date and/or End Date
Below the Start/End Date select the blue text next to Before Start/After End
Select the checkbox next to Add availability dates to Calendar
Click Save when done
Adding Due Dates and Comments
Click the arrow to edit a task
To add a Due Date, select No Due Date...
Select a date and click the floppy disk icon to save
To add a Note, select Add a Note...
Enter in your Note/Comment and click outside of the text box to save
Sync with Personal Calendars
Sync with Google Calendar
You can subscribe to all your course calendars or individual course calendars. This enables you to easily view your course events in Google Calendar. Any changes made to events in Calendar automatically feed to all devices and external calendars you have subscribed to. The details of the agenda view are also sent with the Calendar feed and are displayed as links. Follow the steps below to sync your Brightspace Calendar with your Google Calendar:
On the course homepage, select the Calendar tool
Select Settings
Select the checkbox next to Enable Calendar Feeds
Click Save
Select Subscribe
Copy the URL
Go to Google Calendar
Click the + next to Other Calendars
Select From URL
Paste the URL in the "URL of Calendar" section
Click Add Calendar when done
From there, you should have a new calendar added to your Google Calendar that will keep up to date automatically with your Brightspace calendar.
Sync with Outlook
You can subscribe to all your course calendars or individual course calendars. This enables you to easily view your course events in Outlook Calendar. Any changes made to events in Calendar automatically feed to all devices and external calendars you have subscribed to. To sync with your Outlook Calendar, you will need to do the following:
On the course homepage, select the Calendar tool
Select Settings
Select the checkbox next to Enable Calendar Feeds
Click Save
Select Subscribe
Click Download to save the ical file
Open Outlook
On the Tools Tab, select Sync Services
Select the Calendar checkbox on the left
Select the ical file that was downloaded earlier
From there, your Brightspace calendar will be linked with your Outlook calendar and will update automatically.
FAQs
How do I find scheduled Zoom sessions on my Course Calendar?
In your course, go to More Tools then Calendar
Select List from the views at the top
Click on Events to filter the list by events
Why are Zoom links from previous Semesters in my course calendar?
During a course copy, it is possible to copy in calendar events from the last time you taught the course. Due to this, you may have Zoom links from a previous Semester in your course calendar. As an example, if you taught in the Fall and used Zoom and then copied over all of the calendar events to your Spring course and then adjusted the dates using 'Manage Dates', the Fall's Zoom links will be in your Spring calendar.
To remedy this, you have three options:
When copying your course, choose 'Select Components' instead of copying all of your course over with 'Copy All Components'. Then exclude the calendar entries for Zoom.
When using 'Manage Dates', do not adjust the dates for your Zoom links in the Calendar.
Simply Delete the Events from the Calendar.
To delete the events from the calendar:
Go to 'More Tools' and select 'Calendar'.
Click on the checkboxes next to any Zoom event that has a reference to a previous semester.
Click on the 'More actions' button at the top of the calendar events list.
Select 'Delete'.
Can I edit a Content Module's or Topic's Start/Due/End Dates in the Course Calendar?
Yes, you can easily adjust any Content Item's dates by doing the following:
In your Course Calendar, select Set Dates
Click on the radio button next to the Module, or click into the Module and select the radio button next to the Topic you wish to set Start/Due/End Dates
Select Add
Click on the section (Start, Due, or End) that you wish to add/edit
Enter the date/time for that section
Click Save when done
Can I offset activity dates in the Calendar Tool?
Yes, you can do this by doing the following:
In the Calendar Tool, select List from the views at the top
Select the checkbox next to the activity(s) you wish to offset, or click the checkbox at the top of the list to select all events
Click More Actions then Offset Dates
Enter the number of days or time you wish for the dates to be offset (Ex: 365 days to move the dates forward 1 year)
Click Save when done