Brightspace Knowledge Base - Instructor Panopto Transition Process

Panopto Transition Process

As part of an ongoing effort to improve the college’s technology services and fiscal responsibility, we will be moving away from Panopto and recommending the use of various other video tools available. Please review the instructions and processes below carefully to ensure your important videos are saved and you are aware of recommended alternative video workflows.

What you need to do

With the transition away from Panopto, users are encouraged to download all necessary videos and either locally store the files or use a cloud or video storage service for any videos they wish to save. As mentioned in our communications, access to the Panopto platform will end on June 30, 2025, and any video left on the platform after July 27, 2025 will be permanently deleted by Panopto.

Local storage options include:

On your device's memory in your files
On an external memory device such as an external hard drive, SSD, etc.

Note: Changing the quality of a video's Podcast in Panopto may result in larger file sizes. You will need to ensure your local storage device has enough available memory to store your video files.

For cloud or video storage, the DIID team recommends the use of the Brightspace Media Library or YouTube, however, users may use any service that works best for them. Support and instructions for using YouTube and the Media Library can be found below. Please note that you will be solely responsible for your video files, platform knowledge, and support if you choose to use a cloud or video storage service outside of Brightspace.

Attention! NICC is not responsible for video storage, corruption, management, or loss.

Download the videos you wish to keep from Panopto

How to download videos from Panopto

Navigate to the video you wish to download in Panopto
- Note: If you do not remember which folder your video is in, click "Everything" from the menu on the left and search for the video in the Search Bar
Hover over the video and select the Settings button (Gear icon)
- You may also click on the video and select the Download button (down arrow icon) in the top right of the window
Click on Outputs from the menu on the left
- Note: You can change the resolution and/or layout of the video before downloading it by using the "Type" and "Quality" dropdowns below the video podcast and clicking "Apply". If you do change these options, the video podcast will need to process before you can download it.
Select "Download Podcast" to download an MP4 file of the video to your device

Video Podcast quality and layout options

By default, Panopto sets all video outputs to "Side-by-Side" and 720p (30 fps). You can change these default options by using the "Type" and "Quality" options in the Outputs menu:

Type: Sets the layout for the downloaded video
- Picture-in-Picture: The primary video will be a small window in the bottom right corner of the secondary video. Recommended for Zoom meetings and recordings where you have a speaker/presenter and shared screen.
- Primary Video Only: Only keeps the primary video source which is typically the speaker/presenter. Recommended for videos with only 1 video stream (presenter or screen share).
- Secondary Video Only: Only keeps the secondary video source which is typically the screen share. If the video is a Zoom Meeting, it will download the shared screen and a grid view of participants when a screen isn’t shared. Recommended for videos with more than 1 video stream and only the shared screen or participant tiles are needed.
- Side-by-Side: The primary video will be next to the secondary video. Recommended as an alternative to Picture-in-Picture if having the primary video covers important information on the secondary video.
- Tile All Streams: All video streams will be tiled next to each other. Not recommended.
Quality: Sets the resolution for the downloaded video
- 576p (30fps): Not recommended as the video quality will be very poor, especially for videos with screen sharing.
- 720p (30fps): Default option, however, the video quality is not high definition and may not be good for videos with screen sharing.
- 1080p (30fps): Video is the highest definition from Panopto and is good for videos with screen sharing.
- 1080p (60fps): Similar to the other 1080p option, however, the video will be smoother at 60 frames per second.

Once you have made your changes, click Apply and then you will need to wait for the Video Podcast to process before downloading.

How to find your videos in Panopto

Panopto's folder structure allows users to save videos in multiple places on the platform. In most cases, videos will go to your "My Folder" as this is the default folder for all users. However, in some cases, your videos may live in a course folder, or in another folder that you created. To find your videos, you will need to do the following:

Go to https://northeastiowacc.hosted.panopto.com/
Select the "Everything" folder from the menu on the left

From there, you will see all of the videos that your account has access to. Use the Search Bar at the top of the page to search for your name or the title of the videos you wish to save. Alternatively, you may also find your videos under your Analytics page:

Click here to go to the Analytics page
Scroll down to the "Top Sessions" section and click "See All"
In the top right, click the dropdown menu and select "Any Time"

From there, you should see all of your videos in Panopto. Click on a video's title and then select the title in the "breadcrumb" trail at the top of the Session Analytics page to go to that video in Panopto.

Note: Users have until 6/30/2025 to download any videos they wish to save from Panopto. Any videos left on the platform from 7/1/2025 to 7/27/2025 may be retrieved by the DIID team. Any videos left on the platform after 7/27/2025 may be permanently deleted.

How to download Captions/Transcripts from Panopto

When viewing a video in Panopto:

When viewing the video you want to download captions from, click Captions on the left
Click the download button in the top right of the Caption window

When viewing an embedded video:

Click the Advanced Controls menu (up arrow) at the bottom of the player
Select the More Actions button (ellipsis) in the top right
Click Download Transcript

Using the Brightspace Media Library to save your videos (Recommended)

Recording videos in the Media Library

In Brightspace, click on the Gear icon in the top right corner next to your profile icon
Select "Media Library"
In the Media Library, click "Add Assets"
Select "Record Video"
Make sure your camera and mic are enabled to be used in the browser
Click "Start Recording" and record your video
1. You can also use the "Share Screen" feature to share your browser or your computer screen. Please note, for Mac users, you will need to go into your computer's settings and ensure that you have enabled screen recording.
2. Click "Pause Recording" if you wish to stop recording temporarily, and select "Resume Recording" to continue recording
Select "Finish Recording" when you are done

From there, your video will process and you should be able to use that video in any course. You can also use the Media Library to edit the video and add captions.

Uploading videos to the Media Library

After you have downloaded a video from Panopto, ensure it is saved to a place on your device that is easy to navigate to and find
In your browser, go to Brightspace
Select the Admin Cog (gear icon) in the top right of Brightspace
On the left, select "Add Assets"
Drag and drop your video/audio files into the "Drop files..." section, or click the blue link to navigate to and select the files you wish to upload

From there, the video will take some time to process depending on the file size.

Editing videos and adding captions in the Media Library

After your video is done processing, select the ellipsis (3 dots) to the right of the video
Click "Edit"
From there you can:
1. Use the Timeline below the video to trim the video and cut out silence or unwanted sections
2. Use the Table of Contents to add video chapters to easily navigate your video
3. Use the Captions to add, edit, and/or generate captions for your video
Click "Save Draft" to keep the current version of the video and to continue your editing later, or click "Finish" when done to publish your changes

From there, your video edits will be visible when other users try to view your video.

Note: If you experience playback issues with your video, you can use the "Optimize for Streaming" button. This will optimize the file to be used in Brightspace and should resolve any issues. You will need to wait for the optimization process to finish before you can make any changes to your video.

Add a video from the Media Library to my course

While the Media Library itself doesn't allow you to share videos from it, you can share your videos anywhere that has access to the Brightspace Editor and the "Insert Stuff" button. You will need to do the following to add a video from your Media Library to your course:

In your course, navigate to where you wish to add the video such as a new/existing Announcement, the description of a Module or Content Item, the description of an Assignment, etc.
Click the "Insert Stuff" button (play/pause/open circle/square icon)
Select "Media Library" from the list
Search for the title of your video, or perform an empty search by clicking into the search bar and tapping "Enter" on your keyboard
Select the video you wish to add and click "Next"
Click "Insert" and the video will be added to the Brightspace Editor you are working in

From there, you can save what you are working on, and anyone with access to the item will be able to watch your video.

Using YouTube to save your videos (Alternative)

Upload your videos to YouTube

In your NICC Gmail account, click on the Google Apps (9 dots in a cube icon) button in the top right of the window
Scroll down the list and select "YouTube"
Click on your profile icon in the top right corner
Select "Create Channel"
- You must have a Channel to store and share videos on YouTube
Enter the name you would like for your Channel and the other field should update automatically
- If the name you are currently trying is already in use, you may need to adjust it to ensure it is unique
Click "Create" when done
Select your profile again and click "YouTube Studio"
In the Studio, click "Create" in the top right corner and select "Upload Videos"
Click "Select Files" to navigate to and select the video file(s) you wish to upload
- You may also drag and drop a video file(s) from your computer into the "Upload Videos" window
- Note: You must have a verified YouTube account to upload videos longer than 15 minutes. The verification process requires you to enter a phone number to link to your account, and you will receive either a voice message or a text message with a code. Enter this code to verify your account, and then you may continue to upload videos longer than 15 minutes. Click here to learn more about how to verify your account.
Once your video(s) is uploaded, you will be prompted to add information before the video(s) can be published:
- Add a title for the video
- (Optional) Add a description for the video
- (Optional) Select, generate, or upload a thumbnail for the video
- Click the radio button next to "Not for kids"
  - Note: This step is required, however, it only applies to publicly facing videos and videos going to the YouTube Kids platform.
- Click "Next" when done
Click "Next" to skip adding Cards or an End Screen
If you have music in your video, you will need to do the Copyright Check. Click "Next" when done
Select your video's privacy based on how you want to share the video
- Public: The video will be available to all users on YouTube, and the video may show in search results for YouTube and on search engines such as Google
- Unlisted: The video will be available to all users who have the link, but will not be searchable and cannot be found without the link
- Private: The video will only be available to the selected users who are signed in with the account/email the video was shared with. YouTube also allows you to share with users with an @nicc.edu email, so anyone signed in with their NICC account could access your video if they have the link.
Click "Save" when done

If you experience any issues with uploading your videos to YouTube or your YouTube account, please reach out to YouTube Support here: https://www.youtube.com/t/contact_us

Note: Some students under the age of 18 may not be able to access YouTube using their NICC account. If you have students under 18 who must view these videos on YouTube, you will need to work with the NICC Helpdesk and the high school's IT.

Note: NICC is not responsible for changes made to the YouTube platform including video retention, flagging, or other policies.

What is going to change

As we transition away from Panopto, please be aware of some upcoming workflow changes. While some adjustments will be minor, others will offer improved functionality. Carefully review these changes to prepare for the transition.

Class Recordings

Class Recordings will stay the same as we will continue to use Zoom and the Zoom integration with Brightspace. Just like with Panopto, it is important to make sure you are recording to the cloud and you are not using your Personal Meeting ID. Please refer to the Zoom page for more information on the integration.

Lecture or Other Recordings

For recordings that you use for training purposes or various courses, these will need to be moved by you from Panopto and either into YouTube, your Media Library, or to another video-sharing service of your choice. Please review the options above for moving videos from Panopto.

For future recordings, you will have the following options:

Use Zoom to record to the Zoom Cloud and share your video
- With this option, you can open a Zoom Meeting and use the "Record to Cloud" option to record yourself. When done, you can then go to your Zoom Cloud Recordings and copy the Share link. You can also adjust the share settings as needed for your Zoom recordings such as requiring users to log into Zoom first before they can view the video.
Use Zoom or another video recording service to record locally on your computer
- With this option, you can use Zoom or another recording software to record a video locally on your computer. You can then upload that recording to the Media Library, YouTube, or another video-sharing service of your choice.
Use the Media Library to record your video in Brightspace
- With this option, you can follow the steps above to record a video in the Media Library. After the video is recorded, you can add it to any course in Brightspace by using the "Insert Stuff" button in the Brightsapce Editor. Please refer to the Media Library page for more information.

Video Quizzing

If you used the Panopto Video Quiz feature, you may be happy to hear that H5P has an even better alternative for you. H5P allows you to copy a public video link from the web, or upload a video from your device. Then you can use its robust question and assessment options to have students complete video activities directly in Brightspace. Visit our H5P page for a demonstration and more information.

NICC Event Recordings

NICC Event Recordings will be move from Panopto and will be available for our faculty and staff on YouTube. These videos will be private, so all NICC users who wish to view these videos will need to sign into YouTube with their NICC account. Some NICC events have already been moved to YouTube and you may access them here!

What is the timeline?

October 2024 - Begin to assemble the Transition Plan.
November - December 2024 - Create documentation and tutorials for moving videos from Panopto.
January 2025 - June 30, 2025 - Faculty, Staff, and Students should back up any videos they wish to retain beyond July 1, 2025.
January 2025 - Begin Communication Plan for notifying Faculty, Staff, and Students of the transition.
February/March 2025 - Second round of communication to Faculty, Staff, and Students.
May 2025 - Third round of communication to Faculty, Staff, and Students.
July 1, 2025 - Access to Panopto will be disabled for everyone except Panopto administrators.
July 27, 2025 - End of Panopto Contract. Panopto is no longer accessible to Panopto administrators. Any content not already backed up will not be recoverable.
August 2025 - Faculty to receive a reminder of how to record and share Zoom video content along with resources for creating new video content.

Communications

Faculty

Dear Faculty,

As part of an ongoing effort to streamline the college’s technology services and fiscal responsibility, we will be moving away from Panopto and recommending the use of other video tools available (YouTube, Brightspace Media Library, etc.). Panopto will remain available until July 1, so any of your current video workflows and video storage needs will remain unchanged until then. However, you will want to consider the impact of this change and may take steps now to help with the transition - including backing up any Panopto videos you wish to retain or reuse in your courses after July 1, 2025.

The primary use of Panopto is to store and share recordings of Zoom meetings & Zoom class recordings. This function will be replaced by Zoom Cloud Recording. Beginning in July, our Zoom licensing will allow for unlimited video storage. This means your current workflows in Brightspace to record class meetings and in Zoom to record to the cloud will remain the same. The only difference is where you and your students find the recording afterward, as it will be stored in More Tools -> Zoom under a Cloud Recordings tab, instead of More Tools -> Panopto.

The transition will take place in several stages over the next six months. We will be holding workshops and providing detailed instructions. Please carefully review the timeline below and actions required to ensure that your content is successfully preserved and you understand the various workflows for video usage in Brightspace moving forward.

Transition Timeline

Stage 1 – Transition Period (Now through May 31, 2025):
During this time, please download any Panopto videos you wish to retain. We have step-by-step instructions to guide you in downloading your videos. It is essential you complete this process by July 1, 2025, to avoid losing your video content. However, if you do not plan to reuse any videos in Panopto after July 1, then no action is needed. Take this time to consider which videos are essential to retain, and which ones may need to be updated with brand new video content in a different video platform.
Stage 2 – Loss of Access to Panopto (July 1, 2025):
Starting July 1, 2025, access to Panopto will be disabled. After this date, you will no longer be able to log in or access any video content on the Panopto platform. Panopto administrators will still have access to Panopto and the video library.
Stage 3 – Platform Decommissioning (July 27, 2025):
On July 27, 2025, the Panopto platform will be fully decommissioned, and any remaining data will be permanently removed. Any content not already backed up will not be able to be recovered, so please ensure you have what you need prior to this date.

Action Required

Please take the following steps before July 1, 2025:

Access your Panopto account and review your video content.
Follow the provided instructions to download any videos you wish to keep.
Save your videos to a new platform or storage solution, such as YouTube or the Brightspace Media Library.
Review our alternative methods for video usage or attend one of our upcoming workshops. Workshop dates/times will be posted on the News Hub Event Calendar.

Additional support is available if needed, please do not hesitate to reach out to online@nicc.edu with any questions. Panopto Transition Workshops will be added to the Employee News Hub calendar if you would like to work directly with DIID staff on any item related to this transition.

We understand this transition may present some challenges, and we are committed to providing you with the necessary support throughout this process. We are confident the alternate video solutions available to you and your students will result in minimal disruption and offer new opportunities to engage your students. Thank you for your cooperation and attention to these important changes.

Sincerely,

The Department of Instructional Innovation and Design

Staff

Dear NICC Employees,

As part of an ongoing effort to streamline the college’s technology services and fiscal responsibility, we will be moving away from Panopto and recommending the use of other video tools available (YouTube, Google Drive, etc.). Panopto will remain available until July 1, so any of your current video workflows and meeting storage needs will remain unchanged until then. However, you will want to consider the impact of this change and may take steps now to help with the transition - including backing up any Panopto videos you wish to retain after July 1, 2025.

Transition Timeline

Stage 1 – Transition Period (Now through May 31, 2025):
During this time, please download any Panopto videos you wish to retain. We have step-by-step instructions to guide you in downloading your videos. It is essential you complete this process by July 1, 2025, to avoid losing your video content. However, if you do not plan to reuse any videos in Panopto after July 1, then no action is needed. Take this time to consider which videos are essential to retain, and which ones may need to be updated with brand new video content in a different video platform.
Stage 2 – Loss of Access to Panopto (July 1, 2025):
Starting July 1, 2025, access to Panopto will be disabled. After this date, you will no longer be able to log in or access any video content on the Panopto platform. Panopto administrators will still have access to Panopto and the video library.
Stage 3 – Platform Decommissioning (July 27, 2025):
On July 27, 2025, the Panopto platform will be fully decommissioned, and any remaining data will be permanently removed. Any content not already backed up will not be able to be recovered, so please ensure you have what you need prior to this date.

Action Required

Please take the following steps before July 1, 2025:

Access your Panopto account and review your video content.
Follow the provided instructions to download any videos you wish to keep.
Save your videos to a new platform or storage solution, such as YouTube or a Google Drive folder.
Review our alternative methods for video usage or attend one of our upcoming workshops. Workshop dates/times will be posted on the News Hub Event Calendar.

Sincerely,

The Department of Instructional Innovation and Design

Students

Dear NICC Students,

Some of your courses may use Panopto, which is our video content storage solution at NICC. A small selection of courses at NICC ask students to record video content to Panopto for things like speeches or presentations. As part of an ongoing effort to streamline the college’s technology services and fiscal responsibility, we will be moving away from Panopto in July 2025 and recommending the use of other video tools (Brightspace Media Library, Google Drive, etc.).

Action May Be Required

If you have videos you created in your Panopto account that you would like backed up, please follow the instructions below prior to July 1, 2025. If you do not have any video content in Panopto, or do not need any of it backed up, you may disregard this message.

Access your Panopto account and review your video content.
Follow the provided instructions to download any videos you wish to keep.
Save your videos to a new platform or storage solution, such as a personal YouTube account or the Brightspace Media Library.

Additional support is available if needed, please do not hesitate to reach out to online@nicc.edu with any questions. Thank you for your cooperation and attention to these important changes.

Sincerely,

The Department of Instructional Innovation and Design

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