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Using Google Calendar's appointment slots

for Parent Teacher Conferences

Parent Teacher Conferences are scheduled for Thursday, February 24th from 4-7:30. The high school and middle schools will once again be using Google Calendar for PTC sign ups. We would like to start directing parents to the public PTC sign up page by Thursday, February 10th, so please create your appointment slots by then. To help make this process as easy as possible, below are PTC setup directions:

Using a Template:

1) Click this link to use the February 24th template.

2) Replace {Name} with your name.

3) Add your building, room number, and paste your Personal Meeting Room Zoom link (Make sure that you have turned the "Use waiting Room" to on in the zoom settings.)

4) SAVE

5) Verify that your information and appointment slots are correctly linked on the main PTC page. If not, let your CTIS know.

Alternatively, you could duplicate your October 21st event, and change the date for the February 24th.

Duplicating a previous conference:

Select your October 21st appointment slot event in Google Calendar
Click the 3 dots in the Upper Right
Choose Duplicate
Change the date to February 24th.
Click "Save":

important Reminders

Generating your Zoom link:

Go to zoom.us/meeting
Click "Personal Room"
Copy your "Invite Link."
Click "Edit" to modify your meeting options.
Make sure you enable the Waiting Room.

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Need to invite another teacher or administrator to a conference?

1) Choose the conference.

2) Click the pencil to edit.

3) Click "Add guests" and type in their name.

4) Click "Save".

5) Click "Send".

Have a list of parents you would like to see? You can send them your calendar link to invite them to conferences.

1) On Google Calendar, click your appointment slot event

2) Right click on " Go to appointment page for this calendar."

3) Click "Copy link address."

4) Email the parents you want to see, and paste your appointment page link.

Need to block out a time slot? Here's how to book yourself, and also how to change or delete an appointment:

Easily Viewing Your Conference Schedule:

Printing Your Conference Calendar in Schedule Form:

fixing an Issue

As you check on your parent teacher conference appointments, remove unintentional Google Meet links, and send reminders to your parents.

Sometime, calendar does not play nice with something about your formatting and/or hyperlink, and made your appointments looks like:

Typically, there is an easy fix. Simply edit the appointment event you created, and remove any Bold or Italics if you have any, and most importantly the Hyperlink (by clicking it and "x"ing it):

If that still doesn't fix it:

Delete the text in your description, and just retype it. Then paste in your Zoom link using Ctrl + Shift + V.
Or let us know, and we'll help you through this.

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