Using Google Calendar's appointment Schedules
for Teacher Conferences
Teacher Conferences are scheduled for Thursday, February 23th from 4-7:30. The high school and middle schools will be using Google Calendar for Teacher Conference sign ups. We would like to start directing parents to the public Teacher Conference sign up page by Thursday, February 9th, so please create your appointment schedules by then. To help make this process as easy as possible, below are Teacher Conference setup directions:
If you have done it before, here is how to edit your calendar event and add a new date (Video version).
If you haven't done it before, view tutorials below to make a new calendar event.
Video Tutorial:
Step by Step Tutorial:
Google Calendar - How to Use the New Google Calendar Scheduler.pdfimportant Reminders
Easily add another date to your conference schedule:
1) Click on your appointment schedule in Google Calendar.
2) Click the "Edit" pencil.
3) Click "Add a date" under Does not repeat.
4) Click "Next" and "Save."
You can block off your schedule for breaks, but make sure you don't have event conflicts that inadvertently book you:
Need to invite another teacher or administrator to a conference?
1) Choose the conference.
2) Click the pencil to edit.
3) Click "Add guests" and type in their name.
4) Click "Save".
5) Click "Send".
If you are on a team, save time by creating a contact group. Then you can add the group to each conference instead of teachers individually. Or, you could share your entire calendar with them.
Have a list of parents you would like to see? You can send them your calendar link to invite them to conferences.
1) On Google Calendar, click your appointment scheduler event.
2) Click on "Share."
3) Click "Copy link."
4) Email the parents you want to see, and paste your appointment scheduler link.
Easily Viewing Your Conference Schedule:
Make sure you look at the date for conferences.
Printing Your Conference Calendar in Schedule Form:
When someone who booked a conference cancels, a few things happen.
1) You get an email saying that the event was declined.
2) On your Google Calendar, you will see an exclamation point on the event and it's color is different
3) In the details of the event you'll find that they've declined.
The event remains in your calendar so that you know about it, but it is safe to delete if you wish.
