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2025-2026 Conference Update:

Once again, we will be using ParentSquare for Conference Sign-ups. Conferences will be held on Tuesday, September 23, 2025 and Tuesday, October 21, 2025 from 4:00-7:30 pm. Click below for the IMPORTANT details for YOUR building:

Cuyahoga Falls Elementary Schools

Create your individual sign-up post:
- - Rather than ALL teachers sending out a post, we will have ONE school-wide post to ALL families that they will sign up from.
  - Use this step-by-step tutorial from Scribe to help you create your post. Use the "Guide Me" button to have the program walk you through your own setup step-by-step.

-OR-

- - Check out the instructional guide for a quick rundown of the steps.
Meet with your team to coordinate schedules:
- - 1. 1. Check in with your IS or EL instructor for any conferences you need to collaborate on.
Schedule your interpreters:
- - 1. 1. Work with your EL instructor to schedule any interpreters for your families.
Contact your preferred parents/guardians directly:
- - Send them a link to your sign-up post before it's publicly available.
Block off unavailable time slots:
- - If you have any group conferences or conflicting meetings, please block off any unavailable time slots.

Once the post goes live on September 9th, the remaining spots will be available on a first-come, first-served basis.

Cuyahoga Falls Middle School

Team Sign-Up Pages: I have already created a team sign-up post for each team and made the "core four" teachers and their intervention specialist a managing admin on the post. Feel free to check and edit any details (fix my mistakes!), just make sure to reschedule the post to go out after 9/9.
Building-Level Post: Instead of each team sending out their post, we will use building level posts (Bolich Campus, Roberts Campus) that are scheduled to go out on Tuesday, September 9th at 6:00 PM.
Contact your preferred parents/guardians directly: Find your team sign-up page link on your building-level post above and send them a link to your sign-up post before it's publicly available.

Once the post goes live on September 9th, the remaining spots will be available on a first-come, first-served basis.

If you are not a "core four" team teacher, this link will have the updated list of conferences scheduled so you can see which conferences you want/need to attend.

Cuyahoga Falls High School

Create your individual sign-up post:
- - Rather than ALL teachers notifying parents when these post, we will have ONE building-wide post to ALL families that says to check their feed.
  - Schedule your individual sign-up post to go live on September 9th at 6:00 PM.
  - Choose "Do not notify (only post on 'Posts' page)."
  - If needed, feel free to use this step-by-step tutorial to help you create your post.
Contact your preferred parents/guardians directly:
- - Send them a link to your sign-up post before it's publicly available.
Block off unavailable time slots:
- - If you have any group conferences or conflicting meetings, please block off any unavailable time slots.

Once the post goes live on September 9th, the remaining spots will be available on a first-come, first-served basis.

Feel free to use this conference header image, or this conference header template to add your name and room number on the image, and this description:

Conferences for _____ will be held in room _ on Tuesday, September 23rd and Tuesday, October 21st from 4:00 pm to 7:30 pm.

I will be contacting families personally before September 9th if I am requesting to see you at conferences. On September 9th, all remaining time slots will be available on a first-come, first-served basis for anyone else who wishes to schedule a conference.

To sign up for a conference, choose from one of the available time slots. When doing so, please use the optional note to specify any concerns you have.

Please know that when you sign up, you will see confirmation on the sign-up page by seeing your name. You will NOT receive a confirmation email from ParentSquare, but you will receive a reminder from them the day before your appointment. Thank you, and I look forward to seeing you soon!

{Teacher(s) Name}

Quick Tips

Blocking Off a Time Slot

You can block off a time slot by:

1) Click "Edit"

2) "X" the slot(s) to remove

3) Click "Schedule" (or "Save" if it's already posted)

Messaging Your Sign Up Group

You can quickly and easily send a message to those who signed up in ParentSquare. The message will be instantly sent and will also be added as a comment to the original post.

Hide Names of Those Who Signed Up

If you forgot to check the box to "Hide names of users who sign up," or want to make sure they are hidden, you can check and/or change your sign up settings.

Managing Admins

Add another teacher as a managing admin to your post so they can see it and get email alerts.

Adding a Class to a Conference Post

If you forgot to add a class to a conference post, you can't simply edit the post to add them. The best way to accomplish this is to share the sign up link to that class in a separate post.

Setting a Cutoff Time for Scheduling

There is no "setting" to choose how far in advance conferences must be signed up for (Google Calendar had that). However, you could set a reminder for yourself at your preferred time to "Disable" the rest of the available open slots.

Resources

Here is ParentSquare's resource page on how to create, send, and monitor Conference sign-ups.

Looking for more training information about ParentSquare, visit our resource or their resource page.

If you still have questions, email your Tech Coach: Erin Fulton or Alex Oris

Skip to the Chapter in the Video you Need:

00:30- Creating an Appointment Sign-up
02:00- Eliminating Appointment Slots
02:54- Writing the ParentSquare Post
04:50- Schedule the Post
06:21- Viewing Sign ups, Add Someone Manually, Block off a Time, Delete an Appointment
07:36- Share Sign Ups with a Link
08:33- Confirmation of Sign Ups
09:10- Viewing the Parent Side

Step-by-step Directions:

*ParentSquare Conference Sign-Up Directions.pdf

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