bit.ly/cf_conferences
Winter 2023-2024 Conference Update:
Once again, we will be using ParentSquare for Conference Sign-ups.
Use this tutorial (also posted below) to help you create your post.
Schedule it to go live on February 1st at 5:00 PM, and begin contacting the parents/guardians on your preferred list with a direct link before it goes out to everyone else.
If you have any group conferences, remember to block off that time slot so it is unavailable.
Click below for additional details for each building:
Bolich
Bolich will be scheduling team conferences.
One teacher per team will create the post and add their teammates as managing admins.
The post needs to be scheduled to go live on February 1st at 5:00 PM.
Once you do, begin contacting your preferred list of parents/guardians that you wish to see by sharing the sign-up link with them.
Once your night is full, or by February 20th, please share your list with the UA teachers here.
Let Alex know if you want him to join a team meeting to set this up.
Roberts
Roberts will start by scheduling preferred parents/guardians to team conferences.
Here is a grade-level post for each team, so teams can begin contacting their preferred parents/guardians by sharing their link:
When the spots are full, or by January 29th, the list will be shared with all teachers so they can see which conferences they need to attend.
Teachers will then create their individual sign-up posts, block off the times they are busy, and schedule the post to go live on February 1st at 5:00 PM.
If you need any assistance with your individual sign-up post, Alex will be at Roberts on Monday, January 29th during lunchtime, so just let him know.
CFHS
Teachers need to create their individual sign-up post and schedule it to go live on February 1st at 5:00 PM.
Once you do, begin contacting your preferred list of parents/guardians that you wish to see by sharing the sign-up link with them.
If you have any conflicting meetings, block off those time slots.
Once the post goes live, the remaining spots will be available for the rest of your parents/guardians to sign-up.
If you need any assistance, Alex will be in the media center all day on Tuesday, January 23rd, so feel free to stop by.
Feel free to use this conference header image, or his conference header template to add your name and room number on the image, and this description:
Conferences for _____ will be held in room _ on Thursday, February 22nd from 4:00 pm to 7:30 pm.
I will be contacting families personally before February 1st if I am requesting to see you at conferences. On February 1st, all remaining time slots will be available for anyone else who wishes to schedule a conference.
To sign up for a conference, choose from one of the available time slots below. When doing so, please use the optional note to list your student's first and last name and specify any concerns you have.
Please know that when you sign up, you will see confirmation on the sign-up page by seeing your name. You will NOT receive a confirmation email from ParentSquare, but you will receive a reminder from them the day before your appointment. Thank you, and I look forward to seeing you soon!
Fall 2023 Information:
Now that we have ParentSquare as our main tool to communicate with our families, we are going to utilize it for Conferences. That means that all of our families district-wide will be able to go to one place to sign up for Conferences! We know that not all families are on ParentSquare yet, but we hope this encourages them to get on ParentSquare.
This video or this step-by-step tutorial will help you get started setting up and sending your Conference Sign Up page in ParentSquare. They each cover:
1) Logging into ParentSquare .
2) Creating an Appointment Sign Ups Post.
3) Scheduling it to go out to your families on October 16th at 4:00 pm.
4) Discovering where your private posting link is so you can start targeting specific families you want to see.
5) Learning how to share that link via email or direct messages.
Important Notes:
Conferences can be scheduled individually or as a team, depending on your building/situation.
Use the description box to include important details, such as:
A graphic- you can use this one at the top of this page in your post, or create your own with your name and room number
Location
What you want parents to know
How confirmation works
Feel free to copy and paste from this example:
Conferences for ________ will be held in room ____ on Thursday, October 26th from 4:00 pm to 7:30 pm and Monday, November 6th from 8:00 am to 3:00 pm.
To sign up for a conference, choose from one of the available time slots below. When doing so, please use the optional note to specify any concerns you have.
Please know that when you sign up, you will see confirmation on the sign-up page by seeing your name. You will NOT receive a confirmation email from ParentSquare, but you will receive a reminder from them the day before your appointment. Thank you, and I look forward to seeing you soon!
Once you create the post, schedule it so you can contact the parents on your preferred list with a direct link before it goes out to everyone.
Check the post to see updates on who has signed up.
Skip to the Chapter in the Video you Need:
00:30- Creating an Appointment Sign-up
02:00- Eliminating Appointment Slots
02:54- Writing the ParentSquare Post
04:50- Schedule the Post
06:21- Viewing Sign ups, Add Someone Manually, Block off a Time, Delete an Appointment
07:36- Share Sign Ups with a Link
08:33- Confirmation of Sign Ups
09:10- Viewing the Parent Side
Step-by-step Directions:
*ParentSquare Conference Sign-Up Directions.pdfQuick Tips
Blocking Off a Time Slot
You can quickly and easily block off a time slot by:
1) Click "Sign Up"
2) Enter an optional note
3) Click "Save"
Messaging Your Sign Up Group
You can quickly and easily send a message to those who signed up in ParentSquare. The message will be instantly sent and will also be added as a comment to the original post.
Resources
Here is ParentSquare's resource page on how to create, send, and monitor Conference sign-ups.
Looking for more training information about ParentSquare, visit our resource or their resource page.
If you still have questions, email your Tech Coach: Erin Fulton or Alex Oris