OneNote

What is OneNote?

OneNote is a Microsoft application that provides users with a platform to gather and store information either individually or for multi-user collaboration. Consider OneNote as a digital binder. User's organize information into sections and pages and can input notes, files, drawings, audio commentaries, screen clippings, and more! Best of all, OneNote notebooks can be shared with other OneNote users!

Overview

The video to the right gives a brief overview of the components and uses of a OneNote notebook. Read below for more information on particular features of the OneNote notebooks.


Click the button below for more help/tips in working with a OneNote notebook.

Where Do Your Notebooks "Live"?

  • Your Notebooks live in the "Cloud", not locally on your computer.

  • This means if your computer gets re-imaged, you won't lose your notebooks!

  • To find your Notebooks, go to your Office 365 account and select the OneNote App icon.

  • You can then see all Notebooks that you created, have been shared with you, and more!

This is a screenshot of Office 365 apps (including Outlook, OneDrive, Word, Excel, PowerPoint, Forms, Stream, Kaizala, and an option for "All Apps" with an arrow. OneNote is emphasized/highlighted.
This is a screenshot of OneNote menu options in Office 365. The options include: Recent, Pinned, My notebooks, Shared with me, Class notebooks, and Discover.

OneNote App vs. OneNote 2016

  • CCPS has been using the OneNote 2016 Desktop software for the past few years. Microsoft has recently released a Windows 10 app of OneNote.

  • There are more tools in the new app, including new math tools!

  • Click the button below to check out all the user differences between the two versions.

  • Ultimately, as we move forward, we encourage all staff to create any new notebooks in the OneNote App.

Sharing a OneNote Notebook

  • You are able to share a OneNote notebook with other OneNote users!

  • From inside a notebook you'd like to share, click File < Share.

  • You can either "Share with People" to share directly or "Get a Sharing Link" which you can email out to the users with whom you wish to share.

  • As you identify individuals, be sure to adjust the share settings to "Can View" or "Can Edit" based on your desired preference.

This is a screenshot of the Share Notebook settings page when "Share" is selected from the File menu in OneNote. The option "Share" is shown and selected, which prompts options of Share with People (which is selected), Get a Sharing link, Share with Meeting, and Move Notebook. When Share with People is selected one sees a box that states "Type a name or email address to invite someone" and a dropdown box is emphasized with "Can View and Can Edit" as options.