Starting Meets
From Google Classroom:
The Google Meet Classroom integration is a time-saver for teachers and students alike!
Teachers are able to generate a unique link for each Google Classroom directly on the Classroom banner.
This link can be hidden by selecting the eye icon next to the link, or it can be visible for students to access.
If for any reason a teacher feels the need to regenerate the Meet link URL, he/she can do so from the Classroom settings cogwheel.
The Classroom Meet link is set to only allow students in once a CCPS adult is in the session. The link also will prevent students from rejoining once the Meet has ended.
The Meet link refreshes about 3 minutes after a session has ended. This is important to note for host roles and ownership of recordings.
Check out the document below for more specific information regarding the Classroom Meet link!
From the App:
Adult CCPS users are also able to create Meet sessions by going directly through the Google Meet application via the app launcher/waffle.
Simply start a Meeting and copy and paste the URL to give to others you want to attend at the moment, send the link via email to schedule a meeting, or manually add users by name or email address from the "Add People" option.
This link doesn't have the same secure settings as the Classroom link as a default and anyone in the CCPS domain will be able to enter the session at any time. With that said, it may not be the best option to use with students.
Teachers may want to use this type of Meet link when working with other colleagues or wanting to provide an open house session for parents.
Note: If sharing with users outside the domain, the host/owner of the Meet session will have to manually admit each attendee. The host/owner of the session will be prompted with a message to either "Admit" the user or "Deny Entry" (see screenshot).
As Nicknamed Meetings:
Nicknamed meetings work just like the classroom banner Meet links do, as they have the same security settings. Students can’t join a nicknamed meeting before a teacher, and once the meeting has officially ended (the teacher is the last to leave), then students cannot rejoin.
Nicknamed meetings are a great way to meet with small groups of students or with students one on one.
Here's how it works:
A teacher develops a nickname (ie. Weller726) and provides it to their students via Google Classroom (as a material, stream post, or assignment to the specific students).
When it’s time for the meeting, the teacher goes to meet.google.com or through the Meet app in his/her waffle and starts a meeting with the given nickname.
Students then go to meet.google.com (which could be linked with the material/stream/assignment post in Google Classroom) and click “Use a meeting code”.
Students then paste or type the nickname that the teacher provided.
Once the nicknamed session has ended and the teacher is the last to leave, if students attempt to put in the meeting code again, it will not work, as the previous URL has “expired”.
When it’s time for another session, the teacher repeats the steps and a new URL is created, but the same nickname is used. Students will also follow the same process. This means the same nickname can be used time and time again by the teacher!
From Google Calendar:
It's easy to schedule a Meet video meeting in Google Calendar—just create an event and add your guests to it!
A video meeting link and dial-in number is added to a Calendar event either by inviting one or more guests to the event, or by clicking "Add conferencing".
Whomever creates the Meeting in Google Calendar becomes the Meeting's host by default; however, Calendar allows the option for the creator to change the ownership. This video shows how to change the Host/owner of the Calendar invite.
UPDATE: Recently Google updated the Calendar to include the option to turn off Quick Access for Meets generated within a Google event. So now students nor uninvited adult staff can no longer access a Meet created from the calendar before the Host joins. Be aware that the default is for Quick access to be turned on. That is fine when the Meet is for staff only. When students are expected to join a Meet created in a Calendar, you may wish to uncheck the Quick access box to activate the options shown in the bulleted list in the window. Uncheck the box to have greater security for the Meet.
The Quick access setting is now “sticky” for recurring meetings. That means that if you change the setting—either before the meeting via Google Calendar or during the meeting via the Host Controls—it will be saved for any future meetings that use the same meeting link/code.
This document shows the steps for making your Google Meet links more secure when made in Calendar.
Note: Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, the Meeting host must accept their request.
Steps are as follows:
In Calendar, create an event by clicking the "Create" button or clicking into a specific time slot on the calendar.
A window appears where you are able to modify the details: change the name of the meeting, add guests, alter the time and/or location, and set up a Google Meet video conferencing link.
Click "Add guests" and enter the names or email of the people you want to invite. You can also choose to copy the Meet information and send to others.
Clicking the Google Meet video conferencing button auto-generates a Meet URL that can be copied and shared to other guests.
When all preferences are set, click "Save".
A message pop-ups prompting if you'd like to send a notification to invited guests. You can choose to "Send" or "Dismiss" the message.
The Meeting will appear in the Google Meet app for easy access on the day of the meting (see screenshot), as well as on your Google Calendar. Click the name of the meeting in the app or right click the calendar tile to join the Meeting.
Starting a Meet from Google Calendar.mp4
From Outlook:
You can quickly add a Google Meet video meeting to a Microsoft Outlook event or email using the Google Meet add-in for Microsoft Outlook.
With a single click of the button, a Google Meet URL is created and included in the email or calendar event (see below).
Participants can join by clicking the video meeting link in the Outlook event.
For meetings organized through a G Suite account, users can dial in from a phone using the included number. After the meeting starts, you can invite additional users to the video meeting.
You can add participants outside of your organization to the Outlook event or email.; however, the Meeting host must admit them into the meeting when they request to join.
The same security settings are in place as links generated through the Meet app or Google Calendar. That being said, it is not recommended to use this method when organizing Meets with students.
If you do not have the Google Meet Plug-In available for your use, put in a Help Desk ticket!
