Late Registration Modifications Policy
Office of the Registrar
Front Range Community College’s Commitment to a Quality First Day Experience
Front Range Community College (FRCC) is dedicated to providing a positive and engaging first-day experience for all students. Our primary goal is to ensure students are present in their classes from day one, fostering connections with peers and instructors that are essential for academic success. To support this, FRCC adheres to an on-time registration policy.
CCCS System Board Policy 4-20: Students must be officially registered for a course to attend class. Any student not appearing on the class roster should be directed to the Welcome Center for registration assistance or to meet with an Academic Advisor to explore other options.
Registration Deadline: Students have until midnight on the second day of the term to make changes to their schedules.
Registration Changes after the deadline: Any changes after the registration deadline must be initiated by an Academic Advisor in consultation with the student. Advisors are permitted to add students to courses that have already begun, without instructor approval, the first full week of the part of term for the following reasons. After the first week advisors must consult the instructor prior to adding the course.
Course level changes: If a student would benefit from moving to a lower-level course to build the necessary skills for a higher-level course. (e.g., Switching from Calculus to Algebra).
Academic Advisors will look for a Start 2 class first, if no suitable class is available or there is a scheduling conflict the student can be switched to an appropriate class.
Course has not started: If the course a student wishes to register for has not begun and there are seats available in the course.
Course is required for graduation that term: If the student needs a specific course to graduate in the current term and there are not any late start options available.
Veteran student benefits: Military or Veteran students using benefits can change if needed, provided the course has been in session for three class periods or less.
Modality Concerns: If a student misunderstood the course delivery method, they can switch to a different modality within the first week of the term if no Start 2 course is available.
Unique Situations: For special circumstances not covered by these guidelines, Academic Advisors can seek approval from the Associate Vice President, Enrollment & Retention.
Academic Advising Process for Late Registration Modifications
Meeting with an Academic Advisor:
Students must meet with an Academic Advisor to get approval for any course changes after the registration deadline.
Criteria for Course Change:
If a student meets the criteria for a course change after the registration deadline, they must complete the Authorization for Course Add form.
New this semester Advisors will select on the Advisor Add form one of the following reasons for the approval:
Course level changes: If a student would benefit from moving to a lower-level course to build the necessary skills for a higher-level course. (e.g., Switching from Calculus to Algebra).
Academic Advisors will look for a Start 2 class first, if no suitable class is available or there is a scheduling conflict the student can be switched to an appropriate class.
If the course has been in session for more than a week, the instructor’s approval is required before making the change.
Course has not started: If the course a student wishes to register for has not begun and there are seats available in the course.
Course is required for graduation that term: If the student needs a specific course to graduate in the current term and there are not any late start options available.
Veteran student benefits: Military or Veteran students using benefits can change if needed, provided the course has been in session for three class periods or less.
Modality Concerns: If a student misunderstood the course delivery method, students can switch to a different modality within the first week of the term if no Start 2 course is available.
Unique Situations: For special circumstances not covered by these guidelines, Academic Advisors can seek approval from the Dean of Student Development or the Associate Vice President of Enrollment Management.
Form Submission Process:
The form can be found on the intranet: Administrative Department > Registrar > Registrar Forms > Advisor Authorization for Course Add – Formstack
https://frontrange.formstack.com/forms/advisor_authorization_for_course_add
After completing the form, it will be routed to the Academic Advisor for approval.
Academic Advisors must carefully verify the course details, including the Course Reference Number (CRN), confirm that there is an available seat in the course, and ensure that the student has met all prerequisite requirements before the student is added to the correct course.
Final Processing:
Once the form is approved by the Academic Advisor, it will route to the Registrar’s Office for processing.
After processing, the Registrar’s Office will notify both the student and the course instructor that the student has been added to the course.