Unirondack Board Meeting, September 6 2022

This on-line meeting is mostly about discussing board candidates (mostly closed session)

Attendees:

Jon, Jeff, Kevin, David, Lynne, Lauren, Joy

Start time ~7:05pm

Vehicle Update  (Lauren)

There will likely be unexpected legal fees resulting from an event at trip camp

There seems to be some disconnect between DMV and Church Mutual

A state trooper ran plates on the van and it showed up as suspended license due to inactive insurance, even though we had valid insurance according to Church Mutual

• Confiscated van & trailer

• Driver was ticketed

• Lot is ~3hr away from camp

Legal fees, towing, storage, driving probably will be $6-7K

• Lawyer engaged to handle tickets against driver (local to area)

• Lawyer has advised that unless we can get a letter from the DMV admitting fault, we will be unlikely to get compensated

• Turns out our trailer wasn’t registered

Trying to get insurance to cover as much as possible

Switched Prius to different insurance company, Progressive

• Plan is to switch over all other vehicles over to Progressive for next year

Joy suggested involving local government representative

• Contact local assembly rep & senator

Perhaps engaging an insurance broker

Jeff offered to reach out to a known broker in Syracuse

• Also advocates using a broker to help navigate issues

Calls to insurance company have been unhelpful & infuriating

• Jon suggests escalating issue with Church Mutual executives

• Jeff suggests providing details to UUA insurance contact

Discussion of Board Applications

We are looking to fill 4 open seats this year (Jeff has signaled intention to serve a 2nd term)

Motion to go into closed session for discussion of candidates

Joy forwarded, Jon seconded

=> Approved unanimously

~1hr

[closed session ends]

Motion to appoint Shane to one of the vacant board seats for 2 yr term starting immediately

Jon forwarded, Jeff seconded

=> Approved unanimously

Motion to nominate Jeff Deacon, Douglas Taylor & Emily Patka for 3 yr terms starting Oct 2022

Jon forwarded, Kevin seconded

=> Approved, Jeff abstained

Leave remaining 2 yr term vacant for now, Joy will set up some follow-on calls with remaining applicants (Amanda, Jesse, Luke)

Update to Bylaw Language

Devon found a typo

Proposed bylaw wording change to add the word ‘of’ to a section 

Motion to change the By-laws such that point (d) of Article VII reads as follows:

(d) After the date the Secure the Legacy account has exceeded $300,000, withdrawals from the Secure the Legacy account may be made as approved by the Board of Directors, except as limited herein.

The amount of withdrawals from the Secure the Legacy account in any fiscal year may not exceed 5% of the average value of the account calculated by averaging the value of the 3 quarters previous to that fiscal year, except that a larger amount may be withdrawn from

the Secure the Legacy account if approved by a vote OF three fourths of the Members attending a meeting of the Membership.

Jon forwarded, David seconded

=> Approved unanimously

Jon motions to call the meeting

9:02pm