[TBD]Presentation skill

Important aspects of a presentation

• • Show your Passion and connect to audience

• Always remember what is key message you want to convey with audience

  • Keeping more interactive.

    • Interact with most audience, not only few.

  • Net benefit to audience

  • jokes/humour

  • Warm and interactive

  • Mention points as story

  • Keep body language aligned with talk

Useful points

• • Introverts can also be best presenter

    • Preparation matters

  • It is not needed that Presenter should be most knowledgable

    • You should be able to convey what you want

      • For example, politicians

      • It matters more that how much convinced you are?

Types of PPT objectives

• • Entertainment

  • Education

  • Inspire

  • Persuade

Attributes of Not so great PPT

• • Speaking too fast

  • Not able to grab attention

  • Not setting right context

Attributes of good PPT

• All audience should have same take-away

• Flow should be smooth

  • Keep it simple

    • few bullet points (4-5)

  • images should be there

  • Font should be good

Preparation for PPT

• 1. What you want to communicate to audience?

  2. Create a storyboard.

     1. Opening

        1. Making attentive to audience

     2. Message story

• • • 1. Share important things which are needed for audience

      2. Cater common questions from audiences

• 2. 3. Closing

• • • 1. Summarize

         1. Wrap up message

         2. call to action

      2. Price should be at the end except it is not the competitive

Audience understanding

Know your audience

• • Knowledge level of audience

    • Job role

  • How much time audience have for PPT

  • Age group (for narration style)

  • Language audience knows

  • Audience expectations

Gather input from audience

• Via Q n A

• Via Mail for feedback

What to know about Audience

• • Demographics

  • Knowledge levels

  • Relevance

  • Willingness

Safe environment for audience

• Make it interactive

• Casual walking around stage

• Providing books and pen

• Telling jokes

• Telling story

• Acknowledge question and thank for question

• Smiling

Why audience Loose interest

• • Attention span is less than 5 mins

  • Habituation

  • Monotonicity

  • Make mix of video and PPT

  • Asking feedback questions in between session

  • Two presenters

Presentation specific

What role you are playing in a presentation?

• • Teacher

    • He will inform something. Good for 5-10 mins PPT only

  • Facilitator

    • Two way communication. It is preferable

  • Organizer

    • Setting meeting, inviting audience etc

  • Student/Observer

    • If you are participant while someone else is presenting

3 P's of great presentation

• • Planning

    • Audience

    • Content

    • Storyboard

  • Preparation

    • Venue

    • Material

      • Prepare slide

      • Engagement strategies

    • Anticipate question

  • Practice

    • Practice for time

    • Know your technology

Tips to be rock star

• • Set expectations

  • Engage audience

  • Greet audience

  • Smile

  • Be natural

  • Energy

  • Body language

  • Answer questions

Answer like a pro

Use APAC approach

• • Acknowledge

    • Thanks for the question

  • Para-phrase

    • rephrase question

  • Answer

  • Check

    • Validate the person if his question is answered.

What to do if you don't know answer

• • Tell that you don't know and you will get back

  • Ask audience if anyone can help

Useful tools

• Kahoot.com

• Mentimeter.com

• Miro.com

• Pollev.com

• Myquiz.org

Q & A

• • How to measure impact on my PPT in closed group and in public?

    • If audience understood key points, you are good

    • Reach out audiences and request feedback

  • How to convey unfavourable/negative messages to audience?

    • Don't talk to public. Instead have 1-1 conversation. However it has side effect of encouraging remour

  • Challenges with audience

    • side track the topic on questioning the material presented

    • audience with different opinion and expectation

    • Tough questions

    • Naive audience coming for advanced technical presentation

• Is it necessary to ensure that EGO is not hurt of any audience?

  • Yes. It is more about being respectful

  • Shift from person to situation

• Handling audience who looks like disrupting the discussion

  • Ask on which agenda point you are talking?

  • Take a break

  • Put discussion in parking lot

  • It could be due to genuine reason which is not done by me, but related to my company. For example, company product got security threat

    • Before-hand tell clarification about issue

• Handling non-engaging audience

  • Silence doesn't mean audiences are not engaged

  • Identify reason of being bored like tiredness, after food talk etc

  • keep interactive

  • Ice breaker

• Issue with content heavy slide

  • Flow is not clear

  • Key points are not conveyed

  • multiple fonts cause difficulty in reading

  • color combination making hard to read

• Issue with audience come prepared and asking many questions

  • Audience asking questions show interest and good sign for interactive session

  • What is the role of emotion in presentation?

    • Presenter emotion is contiguous to audience

    • A +ve emotion is good . If -ve emotion, try to postpone the presentation.

Example PPT

https://drive.google.com/file/d/1YHXPUak896NNQLIk1-m2X3Pb3mtVeGCw/view?usp=sharing

Reference

https://www.skillsyouneed.com/present/presentation-tips.html