Purpose

To establish, implement and maintain a procedure for controlling documents and records required by the Standards and to ensure approval, reviewing and updating, identification, legibility, and availability of documents, and control of obsolete, historical, and external documents and records.

Responsibility and Authority

The QEHS Management Representative shall have the responsibility and authority to ensure conformance to the activities described in this procedure.

Procedure - Documents

1. The QEHS Management Representative shall approve documents for adequacy prior to issue. Competent manager personnel shall review document changes and initial for approval on Document Revision Authorization Sheet. Upon approval, the document shall be entered into the Master List of Documents listing the manual section, document name, revision letter and the effective date.

2. Revisions begin with 0, which is the first documented version of this document under the QEHSMS system and are updated subsequently as revisions are made.

3. The effective date is the date when the approved document becomes effective.

4. The QEHS Management Representative shall be responsible for reviewing and updating all documents. All documents shall be reviewed at least once a year and updated and re-approved as needed. The internal auditing process, management reviews, and changes in operations are some of the methods used to evaluate the need for changes to the documentation. Upon reviewing documents, whether or not changes are made, the reviewed document shall be renamed with a new revision letter and effective date.

5. Revisions history for documents ending in -P are listed in the Document Revision History table located at the end of every document. Revision History for “-F” documents can be found by viewing the previous revision.

6. The QEHS Management Representative shall ensure that changes and the current revision status of documents are identified by using the document name w/revision letter and effective date in the document footer.

7. The QEHS Management Representative shall ensure that relevant versions of applicable documents are available at points of use.

8. The QEHS Management Representative shall ensure that documents remain legible and readily identifiable.

9. The QEHS Management Representative shall ensure that documents of external origin determined by SkyVine ITAD to be necessary for the planning and operation of the environmental management system are identified and their distribution controlled. External documents are included on the Master List of Documents.

10. The QEHS Management Representative shall prevent the unintended use of obsolete documents and to apply suitable identification to them if they are retained for any purpose.

Procedure - Records

1. The QEHS Management Representative shall identify and update records on the Records Management Table.

2. Identification of additional records to be added to the table and updates are identified through Internal Audits, Management Review and External Audits.

3. The Records Management Table shall list the details of the requirements for the record, including identification, person responsible, retention times, storage location and format.

4. Personnel identified as record holders shall organize and store records in a manner that allows for producing the record in a timely manner.

5. After records exceed the listed retention times, electronic records shall be archived, and physical records shall be moved to a secure storage area until the President of SkyVine ITAD authorizes the disposal of physical records through shredding or other means.

Related and Supporting Documents

7.5.2.2-F Master List of Documents

7.5.2.3-F Records Management Table

7.5.2.4-F Document Revision Authorization Sheet

Document Revision History

Rev. Description of Change Approved Date Approved By

0 New 01/04/2022 C.Vo

7.5.2.1-P Document and Record Control Procedure - Rev.0

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