Emergency - Flu Pandemic Preparedness

Handy links

• CDC Emergency Preparedness Checklist for Colleges and Universities

• (PDF Download version of above): http://www.flu.gov/professional/pdf/colleges_universities.pdf)

• CDC Guidance for Responding to Pandemic Flu for Colleges and Universities

SBCTC (agency)

• creating plan now ... including SBCTC IT

SBCTC eLearning (WashingtonOnline operations)

• all staff set up to work from home: PCs, mics / cameras, high speed connections, Elluminate, e-mail, phone, VPN to SBCTC and vendor servers.

• ANGEL, Elluminate and Presidium (24/7 support) are hosted by the vendors … all major enterprise operations will continue to run even during an emergency

  • Vendors have deep staff - we've already checked with them... they too are doing staff planning for flu pandemic scenarios

  • We have formal statements from all three: ANGEL, Presidium, Elluminate re: their ability to scale quickly if WAOL use doubles or triples in size as / if colleges rush to move courses online.

East Central Puget Sound Region

Jerry Marshall

• Seattle Central - Queenie Baker

• North Seattle - Tom Braziunas

• South Seattle - Sara Newman

• Bellevue - Thornton Perry

• Green River - Jerry Marshall -

  • has 52 short videos on how to use ANGEL - planning to pull together a set of them to quickly train faculty in the case of a pandemic

  • Uses Elluminate to support faculty in topic oriented trainings

  • Green River is preparing a document that will go to the fauclty and it will

• Highline - Marc Lentini

  • Highline is transitioning to ANGEL in the fall. Have lots of videos and other materials available

  • Believes that the administration thinks that if the college has to close they could move everything online, eLearning staff is trying to help them understand the logistics

  • All students now have accounts and the logistics are more possible, trying to get more headsets out there.

• Renton - Dante Leon

  • nursing faculty counseling faculty on flu

  • using moodle - about 30% of the classes are already using moodle

  • lab courses are less willing to use it

• Lake Washington - Maria Macedo

  • Will have a 90 minute training for all non-ANGEL trained faculty

  • Are planning for a relatively short outage.

• Cascadia - Stephanie Delaney

  • We will have a 90 minute required training for all Non-ANGEL trained faculty

  • We are planning for a short outage of about 1 week and will use additional video and Elluminate training

South Sound Puget Sound Region

Summary: All are preparing both Angel and Elluminate resources (classrooms and training) , encouraging faculty to provide input on their needs, and be prepared to step in with assistance based on faculty desires.

OC College:

· Elluminate

· Every course will have an Angel classroom

TCC:

· Use Elluminate for f2f faculty

· Utilize Echo 360 rooms for on campus content to beam to non-attendees

· Encourage deans

Peninsula:

· All instructors have Angel classrooms

· Down-&-Dirty Angel Training for reluctant faculty

· Drop-in training sessions

CPTC:

· Angel classrooms for all courses

· Elluminate

· Deans to identify essential courses, and bring faculty on-board

· Minimal training for Elluminate or Angel

Pierce:

• Online faculty to provide direction to eLearning - large percentage teach online/hybrid/Web-Enhanced already.

• F2f faculty can choose Angel or Elluminate training as presently scheduled

• All instructors have Angel accounts and practice classrooms to learn the fundamentals.

• Web form and procedures for requesting active Web- Enhanced classrooms.

• No formal plan to mandate online or tally what instructors are planning to do.

• Instructional Administrators will be discussion continuation preparations at their Sept 9th meeting.

Northwest Region

Jill - Skagit

• Google Aps for all students/faculty

  • Email/cloud space

• Faculty have duplicated network and Google accounts

• Remote access for key staff (IT, etc)

• Elluminate - offered to faculty @ 3 levels based on tech levels/familiarity

  • Used for meetings, lectures, basic communication tool

• Other tools, MSN messenger, Dell Video Chat, Wikis, Bb, etc

• VPI has sent letter in welcome back materials that all faculty are expected to have alternate delivery methods, faculty. Not expected to turn their plans - but it is expected. They should have a plan placed in their syllbi informing students of emergency plan.

• Support for faculty and students will be provided for a set list of technologies.

• Faculty will provide students with a class list with alternate contact information.

• Thought has gone into working with the faculty union to make sure all are on the same page about if they are working - even if it remotely.

Sara - Everett

• No plan yet - but we do have access to out network accounts.

Al - Whatcom

• Moodle - internal email, self enroll, easy to start

• Training - plan not in place yet

Ann - Shoreline

• No formal plan yet

Leslie Ann - BTC

• Wikispaces page created for emergency prep - http://btcresources.wikispaces.com/Closure+Ideas

SW Region:

Identify which classes can benefit from a website – class-site

Shell for all classes on campus

Drupal, blog site, Angel, Google (Docs, Groups, Voice, etc), Blackboard,

ID for all students – deactivated then activated as used

Back to school week – Elluminate and ANGEL training for faculty

Elluminate – 3 hours online training on their own

Mandatory 1 hour class for Full-timers, not for Adjunct ANGEL training – Mandated by Vice President of Instruction

· How to log on,

· how to post an announcement,

· How to upload a file,

· How to communicate with students

Have a plan and practice the plan ahead of time

What are you going to use? Report that to Academic Dean

Contact students – get up-to-date contact information from them first week of class

Contact information from Instructor – use Google Voice for recorded meeting

Have a plan to deliver content

Give jump drive to each faculty member to back up their files and take them home

Emphasis on your Syllabus this Year

· Independent work assignments

· Specific information on the syllabus so students can keep working through the material, due dates, papers, chapter reading assignments, etc.

· Print the syllabus and hand it to all students first week of class.

SE Region

• In nascent stages. Spokane meeting on Sept. 9

• Spokane CCS alerts – people can subscribe to.

• Spokane has web pages where instructors can and do post syllabi, and other materials

• CBC beginning discussions. Looking at training all faculty in Angel basics, upload syllabus, etc

• Spokane and CBC both considering using Angel and Elluminate

• Tegrity Campus 2.0 also available at CBC

Volunteers to coordinate this eLearning Council draft plan: Stephanie, Scott, Sue, Connie, Ann, Kathy

ELearning coordinators will be willing to speak at any commission meeting meeting on their campus to present our 1 page preparedness plan

Ideas for getting going:

Stephanie commits to put a page up for pandemic preparedness, volunteers will contribute to the wiki during the coming week. Stephanie will coordinate a meeting right after labor day to disucss wiki contents.