Reporting to Parents and Caregivers

RATIONALE

The school has the responsibility to report clearly and objectively to parents/caregivers on the progress of their child/ren at Southland Adventist Christian School. Parents and caregivers should have the opportunity to discuss their child's/children’s school progress with teachers.

PURPOSE

• To create a reporting process that supports and enhances children’s learning

• To have an open and honest process that accurately informs parents/caregivers of student progress and achievement

• To reflect each individual child’s learning progress and inform parents and caregivers where their child is in the learning process

• To further develop open two-way communication between home and school and to facilitate and expand this most valued dialogue

• To acknowledge and value parent input into this process (parents' knowledge of their children is valued)

GUIDELINES

1. The school’s “Open Door” approach to parents is used to encourage parents/caregivers to make contact/arrange an appointment with the class teachers to discuss any concerns relating to a child’s progress at any time during the year.

2. Staff members will contact parents/caregivers when they have a concern relating to a child’s progress, outside the “formal” reporting times.

3. There are two formal written reports that a child will receive during the year

   1. • Mid-Year Report - a shortened report that provides a snapshot of the learning progress the student has made to-date

      • End of Year Report - a full written report that summarises the learning for the year

4. Formal interviews will be held twice yearly. The protocols for these interviews are as follows:

   1. • 2 interviews per student per year - one early in Term 1 to set goals for the year; one in the middle of the year to review progress

      • Parents are to book interviews through the Skool Loop app or via contacting the Principal directly

      • It is the responsibility of the teacher to follow up with any parents who miss the interviews 

      • Interviews should be a formal, in-class discussion

      • 15 minutes per interview per child

      • Whether the student attends will be up to the discretion of the teacher and parent

 Guidelines for Writing Reports

1. Reporting practices and standards are consistent throughout the school

2. Reports describe each child’s attitude, progress and achievement in relation to the Curriculum

3. Reports are positive, constructive and balanced

4. An opportunity for parents to meet teachers, share learning goals and outline the classroom programme, will be provided early in the school year