Board Delegations

School Board delegations are covered under the Education Act 2020.

• Delegations will only be given by way of board resolution and by written notice (in the meeting minutes) to the person or persons concerned detailing the nature of the delegation. 

• The board will keep a current delegations folder.  

• Delegations remain in place until revoked by the board, unless a specific date of duration is specified.  While delegations to committees can remain in place with changes of committee personnel, delegations to individuals should cease when that person leaves their position (unless the delegation is to the position rather than the individual).  If the delegation is continuing, new committee personnel, or an individual, will be given a copy of the current delegation.  

• All Members will be made aware of current delegations but they will not be approve on a yearly basis, however they will be revisited.  

• Delegations may be given to the following:

1. a Member or Members 

2. the principal or any other employee or employees, or office holder or office holders of the board 

3. a committee consisting of at least two persons, at least one of whom must be a Member

4. any class of persons comprised of any of the persons listed in bullets (1) to (3) 

• The board will not delegate the general power of delegation.  The delegate may only sub-delegate with the prior written consent of the board and within the same conditions outlined in the original written notice of delegation.

• The board will delegate the Privacy Officer

• The board will not delegate the power to borrow money. The board can invite anyone to be a member of a committee, but disclosure of any financial interest (as outlined in the Education Act 2020) is a condition of appointment to a committee of the board. 

Board quorum and the use of delegations

The board will have a quorum before it will conduct business.  A quorum is more than half the Members presently holding office. 

If a meeting quorum is destroyed by one or more Members declaring a conflict of interest then, before the Member/Members declaring the conflict leave the meeting, the board will resolve to form a committee of the board with the delegated authority to complete the business under discussion.  This will avoid having to set another meeting date to finalise the matter as it can be appropriately dealt with by the remaining Members.