1. In Brightspace, select the gear icon in the top right corner

2. Select Createspace

1. Go to Createspace

2. Select Content from the Libraries tile, or select the Libraries tab at the top of the page

1. Go to Createspace

2. Select Content from the Libraries tile, or select the Libraries tab at the top of the page

3. Click Add Content

4. Choose the type of content you wish to create

Note: Creating activities in Createspace only allows you to add basic information and questions. You will not be able to set availability dates, specific restrictions, etc

Editing Content:

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Select the 3 dots next to the item you wish to edit

4. Click Edit

5. Adjust your item as needed and click Save when done

Restoring Content to a previous version:

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Select the 3 dots next to the item you wish to restore to a previous version

4. Click Version History

5. Find the version you wish to use, and click the 3 dots next to it

6. Click Restore to make that the current version

   1. Note: You can preview previous versions to determine which one you want to restore

7. Sync this version to all of the courses you wish to update

Deleting Content:

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Select the 3 dots next to the item you wish to delete

4. Click Delete

Items will be placed in the Recycle Bin for 90 days and then permanently deleted.

Restoring Content:

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Click Content Recycle Bin at the top of the page

4. Select the checkbox next to the item(s) you wish to restore

5. Once selected, click Restore Selected at the top of the page

Deploy Content: Deploy your content to one or more courses at a time.

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Click the 3 dots next to the item you wish to deploy

4. Select Deploy

5. Search for and select the checkbox next to each course you wish to deploy your content to

6. Once selected, click Deploy

Sync Content: Sync any updates you made to your content to one or more of the courses you deployed your content to.

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Click the 3 dots next to the item you wish to sync

4. Select Sync

5. Click the checkbox next to the courses that you wish to sync changes to

6. Once selected, click Sync

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Click Create Folder

4. Enter a title for the folder

5. Add collaborators if needed

6. Click Save when done

Move a single item:

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Find the item you wish to move, and click the 3 dots next to it

4. Click Move To

5. Select the folder you wish to move the item to and click Move Here

Move multiple items:

6. Go to Createspace

7. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

8. Click on the checkboxes next to the items you wish to move

9. Once all are selected, click Bulk Actions at the top of the list

10. Select Move To

11. Click on the folder you wish to move the items to, and click Move Here

Createspace allows users to collaborate with each other using Folders. When a user is added as a collaborator, they will be able to create, add, edit, delete, deploy, and sync content within the folder. To set up a collaboration folder, you will need to do the following:

1. Go to Createspace

2. Select Content from the Libraries tile, or click the Libraries tab at the top of the page

3. Click Create Folder

4. Enter a title for the folder

5. Under Add Collaborators, enter the person's name or username that you wish to collaborate with

6. Click on their name in the list, and repeat step 5 for all users you wish to add

7. Once all are selected, click Add

8. Click Save to save your folder and give all of the selected users collaborator access

From there, you and your collaborators can create, add, and edit content in the folder.

1. Go to Createspace

2. Select Libraries at the top

3. Click on the down arrow next to Content Library

4. Select Asset Library

1. In Brightspace, navigate to the Asset Library

2. Select "Add Assets"

3. Drag and drop the video/audio files you wish to upload

   1. Alternatively, click the blue link and navigate to the folder on your computer housing your video and/or audio file(s), select the file(s), and click open

From there, the video and/or audio file(s) will begin the upload process and you will see a progress indicator in the bottom right of the Asset Library screen. Please note that you can upload multiple files at a time, however, larger files may take a while to process. Once the files have finished uploading, you will see them at the top of your Asset Library.

Before recording your video, you must allow your browser to have access to your camera and microphone. If you have more than one camera or mic, click "Change Inputs" to select the correct device.

Record Video:

1. Go to the Asset Library in Brightspace

2. Select "Add Assets"

3. Click "Record Video"

4. Below the preview window, select the "Camera" slider to enable your camera

5. Click "Start Recording" to record your video

   • Note: If you would like to share your screen, click the "Share Screen" button to share a specific Chrome tab, application window, or your entire screen.

6. Record your video and select "Finish Recording" when done, or "Restart" to delete the recording and start over

   • Note: You may also pause and resume your recording at any time. Please note that pausing your recording stops the recorder and it will not record anything while paused.

7. On the next screen, you may add a title and description (optional and not visible to learners), and review the recording

8. Click "Caption Settings", select the checkbox next to "Generate Captions", and then click "Done" to add captions to your video

9. Select "Save and Close" when done to save your video

From there, your video will be in your Asset Library and can be shared with any course using the Insert Stuff button.

Before recording your audio file, you must allow your browser to have access to your microphone. If you have more than mic, click "Change Inputs" to select the correct device.

Record Audio:

1. Go to the Asset Library in Brightspace

2. Select "Add Assets"

3. Click "Record Audio"

4. Select "Start Recording"

5. Record your audio and select "Finish Recording" when done, or "Restart" to delete the recording and start over

   • Note: You may also pause and resume your recording at any time. Please note that pausing your recording stops the recorder and it will not record anything while paused.

6. On the next screen, you may add a title and description (optional and not visible to learners), and review the recording

7. Click "Caption Settings", select the checkbox next to "Generate Captions", and then click "Done" to add captions to your video

8. Select "Save and Close" when done to save your video

From there, your audio file will be in your Asset Library and can be shared with any course using the Insert Stuff button.

1. In the Asset Library, locate the media file you wish to edit

2. Select the ellipsis (3 dots) to the right of the file and click "Edit"

3. In the editor you can do the following:

   • Optimize for Streaming: This button reprocesses a video to fix potential issues during the upload process. Use this if there are visual or audible issues such as audio stuttering, static, etc. 

   • Add Chapters: Chapters are used to divide a video into sections based on content. For example, in a lecture video, you may add chapters every time a new topic is introduced. Use the Seek tool (up arrow icon) to navigate to a point in the video, add a name for the chapter in the "Chapter Title" field, and click the "Add" button (+ button) to add it to the Table of Contents.

   • Add Closed Captions: Select the Closed Captions tab to generate captions for your video. Click the "Auto-Generate" button and then "Auto-Generate" again to begin adding captions. Please note that you will need to wait for the captioning process to finish before you can continue editing your video.

   • Add Markers: Select the "Mark" tool ( | or vertical line icon) to add a marker to the timeline. Please note that these are needed for the Cut tool to work.

   • Cut Sections: Select the "Cut" tool (scissor icon) to select a section between marks on the timeline. Once selected, this section will not be available to viewers.

4. Click "Finish" when you have completed all of your edits

From there, your video should start reprocessing to apply all of your edits. If your video has been embedded in a course(s), that embedded viewer will show the latest version of the video when it has finished processing.

When you create a Video Note file or use the Create Recording feature, you will have the option to enable captioning. For uploaded files, or if you did not select the option to enable captioning, you will need to do the following:

1. Go to the Asset Library

2. Find the video file in the list

3. Select the ellipsis to the right of the video and click "Edit"

4. In the editor, select the "Closed Captions" tab

5. Leave the default language and select "Auto-Generate" to generate captions

6. Click "Auto-Generate" again and wait for the captioning process to complete

7. Once completed, you may review and edit the captions under the "Closed Captions" tab

8. After you have reviewed the changes, click "Finish"

From there, the video will begin reprocessing to add the captions. Please note that if the video has been embedded in a course(s) it will be updated once the video has finished processing.

1. Go to the Asset Library

2. Select "Create Folder"

3. Enter a Title for the folder

   1. (Optional) Add collaborators by entering their name, selecting their account from the list, and clicking "Add". This will give them access to the files in the folder and allow them to upload their own files to the folder.

4. Click "Save" when done

1. Go to the Asset Library

2. Select the checkbox next to each file you wish to move

3. Once all are selected, scroll to the top of the list and select "Bulk Actions"

4. Click "Move To"

5. Search for and/or select the folder you wish to move the files to

6. Click "Move Here" when done

From there, the files will be moved to the folder. Please note that if the folder is shared, then all of the files will be available to anyone who has access to the folder.

1. Go to the Asset Library

2. Select the checkbox next to each file you wish to move

3. Once all are selected, scroll to the top of the list and select "Bulk Actions"

4. Click "Transfer Ownership"

5. Search for the user you wish to transfer the files to

6. Select the radio button next to their name and click "Save" when done

From there, the files will be moved to the selected user, and you will no longer have editing or ownership rights to the files. 

1. Go to the Asset Library

2. Find the file in the list that you wish to rename or add a description to

3. Select the ellipsis to the right of the file

   1. Click "Rename" to change the file's name

      1. Enter the new name in the text field

      2. Click "Save" when done

   2. Click "Edit Description" to change/add a description

      1. Enter the description in the text field

      2. Click "Save" when done

Once the Name and/or Description has been saved, the new Name and/or Description will be available in the Asset Library.

To delete a single media file:

1. Go to the Asset Library

2. Find the file in the list that you wish to delete

3. Select the ellipsis (3 dots) to the right of the file and click "Delete"

4. Click "Delete" again to confirm you wish to delete the file

To bulk delete media files:

1. Go to the Asset Library

2. Select the checkbox next to each file you wish to delete

3. Once all are checked, select "Delete" at the top of the list

4. Click "Delete" again to confirm you wish to delete the files

Please note that videos will be permanently deleted after 90 days and cannot be recovered.

To restore a single media file:

1. Go to the Asset Library

2. Select the "Recycle Bin" button in the top right

3. Find the file you wish to restore and select the ellipsis (3 dots) to the right of the file

4. Click "Restore" and the file will be moved back to your My Media in the Media Library

To bulk restore media files:

1. Go to the Asset Library

2. Select the "Recycle Bin" button in the top right

3. Select the checkbox next to each file you wish to restore

4. Once all are checked, select "Restore Selected" at the top of the list, and the files will be moved back to your My Media in the Media Library

While the Asset Library itself doesn't allow you to share files from it, you can share your files anywhere that has access to the Brightspace Editor and the "Insert Stuff" button. You will need to do the following to add a file from your Asset Library to your course:

1. In your course, navigate to where you wish to add the file such as a new/existing Announcement, the description of a Module or Content Item, the description of an Assignment, etc.

2. Click the "Insert Stuff" button (play/pause/open circle/square icon)

3. Select "Asset Library" from the list

4. Search for the title of your file, or perform an empty search by clicking into the search bar and tapping "Enter" on your keyboard

5. Select the file you wish to add and click "Next"

6. Click "Insert" and the file will be added to the Brightspace Editor you are working in

From there, you can save what you are working on, and anyone with access to the item will be able to view your file.

1. In your course's Content, navigate to the Module that you would like to add the file to

2. Click the "Existing Activities" dropdown

3. Select "Asset Library" from the list

4. Search for your file by typing the title in the Search Bar

   • Note: If you have a lot of files, you can use the Filters to narrow your search by looking for Content Type, Source, Date Modified, and Date Created.

5. Select the radio button next to the file you wish to add and click "Next"

6. Adjust the Title if needed and click "Insert"

From there, your file will be added as its own Content Topic within the Module.

1. Find the video in your Asset Library, or in one of your courses that has the video embedded

2. Select the Settings (gear) icon in the bottom right of the viewer

3. Click "View Transcript"

4. At the top, select "Download" and then click "Transcript"

In the Asset Library:

1. Go to the Asset Library

2. Find the file you wish to download in the list by scrolling and/or searching

3. Click the ellipsis to the right of the file

4. Select "Download"

In the Embedded Viewer:

1. Go to the embedded viewer in one of your courses

2. Select the Settings (gear) icon in the bottom right of the viewer

3. Click "Download"

Once you select Download, you should download an MP3 for audio files or an MP4 for video files.

1. Check your browser permissions to ensure your camera and mic can be used for the site

2. Check your device permissions to ensure your camera and mic can be used in the browser

   • Windows instructions

   • MacOS instructions

3. Check your camera and mic to ensure they are connected to your device, powered on, and do not have any physical toggles disabling them

4. Update your device's operating system, your browser, and (if possible) your camera and mic software and firmware

There may have been an issue during the upload process. To fix this, you will need to do the following:

1. Navigate to the Asset Library in Brightspace

2. Search for and find the video in question

3. Click the ellipsis to the right of the video

4. Select "Edit"

5. In the editor, click "Optimize for Streaming"

From there, the video will begin to reprocess and that should resolve any video or audio issues with the file.